Attachment-1 Definitions and Acronyms.pdf

ATTACHMENT 1

DEFINITIONS and ACRONYMS

Definition Description

Aeration Introduction of air into the soil by mechanical means to promote health and growth.

Air Operations (Air

Ops)

The department responsible for all ground and air traffic on the airfield side of Naval Air

Station.

Air Snow King Person or persons designated by the Government to act as the overall responsible party for all airfield snow and ice operations. The Air Snow King has no authority to change, alter, or modify the contract.

Appearance Where there is a sense impression or outward aspect of an area or thing that is consistent, uniform and neat in and around the surroundings.

Artificial Turf An artificial surface that resembles grass.

Arthropod The group of animals that includes insects, spiders, ticks, mites, silverfish, and related organisms.

Ash Urn Receptacle specifically used for the disposal of cigarettes, cigars, and other smoking product waste.

Assessment A general term referring to either a survey or inspection of a facility to determine condition.

Asset A general term used to refer to an item, such as a component, system, building or facility, which is managed by an automated data management program.

Bare Pavement Free of frozen precipitation down to the surface of the pavement. Bare pavement does not mean completely dry and may still have frozen and/or liquid precipitation in the holes, pores, divots, seams and cracks.

Berm A mound or bank of earth typically used as a barrier

Brow Ditch A drainage ditch with sufficient slope to prevent erosion of adjacent grading.

Bruising of Lawn An injury to grass areas resulting in discolored blades of grass, usually caused by mowing with a dull blade.

Caliper The measurement of a tree trunk at its widest diameter, measured six inches up from the ground for trees under four-inch caliper, and twelve inches from the ground for trees over four-inch caliper. Multi-stem plants are measured at the widest point of all trunks, six inches up from the ground for trees under four-inch caliper, and twelve inches from the ground for trees over four inch caliper.

Callback A request for additional service or retreatment following the initial service that has not provided the control required. Callbacks shall be provided at no additional cost to the

Government.

Classification and

Ordering of Plants

For the purposes of pruning, trimming, planting, or removal, specific plants shall be identified according to their type and application as specified in the American Horticulture

Society Encyclopedia of Garden Plants (latest edition), D.K. Publishing under ISBN-0-

7894-1943-2. Example: A Red Tip Photinia bush which is 15' tall will be classified as a shrub.

Clear Free of debris, as defined below.

Clipping Any vegetation that is left on paved surfaces, lawns, and plant beds after being cut by means of shears, mowers, etc.

Certified

Applicator/Operator

Any individual who applies pesticides or supervises the use of pesticides, and who has been authorized to do so by successfully completing a training program approved by the

EPA, followed by formal certification by DoD or a state.

Change of Occupancy

Service (COS)

A service performed during the period of time after a resident checks out of assigned quarters and prior to a new resident taking occupancy ensuring the quarters are clean, fully equipped, operable and habitable.

Clean Free of dirt, dust, spots, streaks, graffiti, smudges, smears, litter, bugs, debris, liquids, and other foreign residue.

Clean Room A room designed and environmentally controlled to be dust free, humidity and temperature controlled for a specific type of work. Special entrance and work policies must be adhered to when working in these spaces.

Coating Applying a sealing coat (or finish) to a floor, sometimes referred to as waxing.

Competent Person A person who has the professional experience and training necessary to identify existing and predictable hazards at a work or service environment, and who has the authority to take prompt and corrective action to eliminate or remove dangers from the environment.

One who can identify existing and predictable hazards in the working environment or working conditions that are dangerous to personnel and who has authorization to take prompt corrective measures to eliminate them.

Component Inventory

Management Unit

(CIMU)

An organization of like-kind real property into manageable maintenance units. CIMU is a building component, group of components or component assemblies, serving a specific purpose in a facility that can be expected to follow a common and predictable lifecycle behavior. This class of non-equipment will include items such as exterior walls, exterior windows, interior finish, and roofs. This class of equipment will include items such as fan coil units, air handling units, lighting, and water closets. CIMUs can include one or more items of installed equipment typically subject to routine scheduled maintenance.

Condition Based

Maintenance

Management

A maintenance philosophy that encompasses a condition management cycle that is sustained throughout the entire life cycle of a facility and its constituent component sections, or assets.

Confined Workspace A space that is large enough and so configured that a person may bodily enter a space

(such as in tanks, vessels, silos, storage bins, hoppers, vaults, pits, and like spaces where there is limited means of entry) and is hindered or restricted from escaping during an emergency.

Construction

Equipment

All mechanical equipment used in the construction, alteration, or repair of buildings, bridges, roads, or other kinds of real property. It includes pile drivers, power shovels, and cranes with special attachments, road rollers, tractors, scrapers, plows, and street sweepers.

Contracting Officer

(CO)

That individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contracting Officer’s

Representative (COR)

The individual appointed by the CO responsible for monitoring the Contractor’s technical compliance and progress, relative to assigned contract(s)/orders(s), based on the contract requirements specified in the PWS and in accordance with the PAP. The COR performs a variety of contract administration duties that includes oversight of PA, documenting and rating Contractor performance, reviewing invoices, and acceptance of work.

Contractor That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provision of this contract.

Contractor

Representative

That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract.

Contractor’s Work Plan

(CWP) for Pest Control

A Contractor developed document submitted as part of the Contractor proposal that describes how the requirements of this contract will be met. The plan establishes the strategies and methods for conducting a safe, effective, and environmentally sound pest management program.

Crane Category 1 Portal cranes, Hammerhead cranes, Locomotive cranes, Derricks, Floating cranes (YD), Tower cranes, Container cranes, Mobile cranes (except those indicated as category 4), including truck, cruiser, crawler, warehouse/industrial cranes, and cranes used for dragline, pile driving, clamshell, magnet, bucket work, and Aircraft crash cranes.

Crane Category 2 & 3 Cranes with rated capacities of 20,000 pounds or greater are category 2. Examples are

Overhead traveling cranes, Gantry cranes (rail mounted), Wall cranes, Jib cranes, Pillar cranes, Pillar jib cranes, Monorails and associated hoists, fixed hoists, including chain falls. Pedestal mounted commercial boom assemblies (fixed length, telescoping, and articulating types) attached to stake trucks, trailers, flatbeds, or railcars, or stationary mounted to piers, etc., with OEM rated capacities less than 2,000 pounds.

Crane Category 4 Commercial truck mounted cranes, Truck mounted articulating boom cranes, Pedestal mounted commercial boom assemblies (fixed length, telescoping, and articulating types) attached to stake trucks, trailers, flatbeds, or railcars, or stationary mounted to piers, etc., with OEM rated capacities of 2,000 pounds and greater. Commercial truck mounted cranes and truck mounted articulating boom cranes with OEM capacities of 2,000 pounds and greater require a licensed operator even if the cranes are down rated below 2,000 pounds capacity for administrative purposes.

Debris Includes, but is not limited to, paper, cans, bottles, large limbs and branches, pine straw and pinecones, leaves, sand, soil, aggregates, grass, metals, rocks, and other similar items.

Depression A small area that has sunken below its surroundings.

Dethatch Removal of unwanted thatch from mowed areas to promote health and growth.

Diameter at Breast

Height (DBH)

The diameter of a tree measured at 4½ feet above ground level.

Direct Material Costs The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the

Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used.

Disease Vector Any animal capable of transmitting the causative agent of a human disease. It is recognized that certain disease vectors are predominately nuisance or economic pests that as conditions change may require management or control as a disease vector.

Disinfect To cleanse of microorganisms by application of a chemical agent, also sanitize.

Dispenser A dispensing container, machine, etc. which is used to store and release products in single usage portions. Dispensers under this definition include but are not limited to paper towel dispensers, toilet paper dispensers, toilet seat cover dispensers, and soap dispensers.

Dust Free Spaces Areas requiring specific controls on emission of dust particles from cleaning processes or equipment.

Edging Creating a uniform edged cut to promote a neat appearance and prevent ground structures from vegetation encroachment.

Electronic Operation

And Maintenance And

Support Information

(eOMSI)

A set of consultant-prepared data and document files that contain detailed, as-built technical information that describes the efficient, economical and safe operation, maintenance and repair of a facility, plant, equipment or system throughout its life cycle.

Generally, it is prepared during construction and submitted upon completion of a new facility or major facility upgrade. eOMSI’s typically include asset information, staffing and budgeting information, supply support including critical spare parts, operating procedures, troubleshooting and diagnostic guides, extended warranty data, maintenance task frequencies and documentation, technical data, repair procedures and manufacturer’s product data. eOMSI data and document files are provided in electronic formats.

End of Cleanup Defined as when the Contractor has met all performance objectives.

End of Precipitation The end of the hour during which the Contractor and the KO or designated representative mutually agree the precipitation has ended.

EPA Environmental Protection Agency

Equipment Tangible asset that is functionally complete for its intended purpose, durable, and non-expendable.

Equipment, Collateral Encompasses built-in and large substantially affixed equipment/property that is normally acquired and installed as part of a facility project.

Equipment, Installed Encompasses building-type equipment, built-in equipment, and large, substantially affixed equipment/property, and is normally acquired and installed as part of a facility project.

Installed equipment is normally required to make a facility useful and operable. Removing such equipment would impair the usefulness, safety, or environment of the facility or the facility restoration work required after its removal, is substantial.

FAA Federal Aviation Administration

Facilities Life Cycle A facilities life cycle is divided into four stages, requirements (planning and design), acquisition (construction and acceptance), stewardship (operations, maintenance and repair), and disposal.

Facilities Maintenance

Management

The planning, prioritizing, organizing, controlling, reporting, evaluating, and adjusting of facilities maintenance operations to support the CNO/NAVFAC facilities policy and objectives and satisfy customers’ facility needs. Defined by the International Facility

Management Association as “the practice of coordinating the physical workplace with the people and work of the organization.”

Fertilization Application of natural and synthetic materials to the soil where it has become deficient in nutrients essential for proper plant growth.

Finished Street, Road, or Parking Lot

A paved or improved area in which the following conditions are met:

Clear, Dry Area – The entire area of responsibility is as close as possible to clear and dry.

Not more than one inch of snow shall remain on the area, including hard packed snow.

Full Width – Snow is from the full width of the paved and improved area of the streets, roads, or parking lots. The snow is removed to at least the outer edge of the entire area of responsibility, so that the outer edge is exposed, unless otherwise specified.

Obstructions – Where obstructions such as utility poles, sign posts, fire hydrants, and trees exist between or in the midst of the streets, roads or parking area: snow shall be cleared around these objects down to the required finished depth (by hand if necessary) so that streets, roads, or parking areas are blocked with snow.

Foreign Object Debris

(FOD)

Any foreign object external to an aircraft that can cause damage. Examples include nuts, bolts, safety wire, baggage tags, misplaced tools, sand, rocks, asphalt chunks, birds, snakes and, rodents. Any item(s) on a runway that may be picked up by any aircraft and potentially cause damage to any part of the aircraft.

Frequency Of Service Annual (A). Services performed once during each 12-month period of the contract at intervals of 335 to 395 days.

Biennial (B). Services performed once during each 24-month period of the contract at internals of 670 to 790 days.

Daily (D5). Services performed once each calendar day, Monday through Friday, including holidays unless otherwise noted.

Daily (D7). Services performed once each calendar day, seven days per week, including weekends and holidays.

Monthly (M). Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.

Quarterly (Q). Services performed four times during each 12-month period of the contract at intervals of 80 to 100 calendar days.

Semiannual (SA). Services performed twice during each 12-month period of the contract at intervals of 160 to 200 calendar days.

Semimonthly (SM). Services performed 24 times during each 12-month period of the contract at intervals of 14 to 16 calendar days.

Three times weekly (3W). Services performed three times a week, such as Monday, Wednesday, and Friday.

Twice weekly (2W). Services performed twice a week, such as Monday and Thursday or

Tuesday and Friday.

Weekly (W). Services performed 52 times during each 12-month period of the contract at intervals of six to eight calendar days.

Frond A large leaf or branch of a palm tree, usually with many divisions.

Government Furnished

Property (GFP)

Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government furnished property includes, but is not limited to, spares and property furnished for repairs, maintenance, overhaul, or modification. Government furnished property also includes contractor acquired property if the contractor acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Grade To bring soil to previously established level or inclination using appropriate tools and equipment.

Grass Cutting Cutting or trimming, monoecious flowering plants with simple leaves, within a designated area. Also includes cutting and trimming broadleaf weeds and other vegetation found in the lawn area to the required height as specified per contract.

Ground Cover A plant which is chosen for the special task of providing a dense low attractive cover that prevents weeds and erosion. Varieties include, but are not limited to Vinca, Hosta, Ivy, Alyssum, Ajuga, and Liriope.

Hedge Shrubs or other plants planted closely together so as to form an unbroken line during trimming.

Ice (Taken from FAA

AC 150/5200-30C)

The solid form of water consisting of a characteristic hexagonal symmetry of water molecules. The density of pure ice is 57 lb/ft3 (913 kg/m3), which is nine percent less dense than water. Compacted snow becomes ice when the air passages become discontinuous at a density of about 50 lb/ft3 (800 kg/m3).

Improved Area Improved grounds apply to areas within the built-up section of an installation which contains lawns and landscape development parade grounds, drill fields, athletic facilities, cemeteries, golf courses (except roughs), and similar areas, and include the maintenance and care of ornamental and decorative growth, such as shrubs and flowers and other plantings that are appurtenant to and within lawn areas.

Infrastructure Condition

Assessment Program

(ICAP)

A foundational component of Condition Based Maintenance Management (CBMM).

ICAP comprises three of the four CBMM quadrants: Inventory, Assessment, and Analysis.

Initiation of Work The Contractor shall initiate work as required to maintain streets, roads, and parking lots within the performance standard for snow removal and sanding.

Insect Growth

Regulator (IGR)

Chemical substance that disrupts the action of insect hormones controlling molting, maturity from pupal stage to adult, and other growth functions for the purpose of insect control.

Inspection A rigorous, detailed assessment of the condition of a facility performed to generate a fundable scope and cost estimate for prioritization and funding of maintenance and repair.

Integrated Maintenance

Program (IMP)

IMP is a recurring state-of-the-art, reliability-centered inspection, testing, maintenance and repair program that determines best practices for managing the functions and consequences of failures of facilities equipment and system components. IMP encompasses accepted commercial practices, including reactive, preventive, predictive and proactive maintenance, into one optimal program. The IMP approach gives the Contractor full responsibility to maintain systems and equipment and perform repairs whenever necessary to ensure equipment and systems are operational and remain in a constant state of readiness. Service calls will not be issued for accomplishment of repairs on systems and equipment maintained under IMP.

Integrated Pest

Management

Coordinator (IPMC)

The individual, fully trained in IPM principles and practice, designated by the installation commanding officer (CO) to coordinate and oversee all pest management activities at the installation.

Integrated Pest

Management Plan

(IPMP)

A required, written long-range, comprehensive planning and operational document that establishes the strategy and methods for conducting a safe, effective, and environmentally sound IPM program. IPM plans are a means of establishing and implementing installation pest management programs and function as the tool used to ensure compliance with applicable pest management laws and regulations.

Integrated Pest

Management (IPM)

A planned program incorporating education, continuous surveillance, record keeping, and communication to prevent pests and disease vectors from causing unacceptable damage to operations, people, property, materiel, or the environment. IPM uses targeted, sustainable

(effective, economical, environmentally sound) methods including habitat modification, biological, genetic, cultural, mechanical, physical, and regulatory controls; and when necessary, the judicious use of least hazardous pesticides.

Interior Glass Surfaces All glass, plexi-glass, transparent or semi-transparent plastic surfaces within a building.

Including but not limited to: walls, doors, room dividers, display cases, etc.

Irrigation Application of water to the soil to promote health and growth.

Irrigation System A permanent system used for apply water to lawns and plants. The irrigation system includes all pumps, controls, piping and, sprinkler heads. The irrigation system starts at the valve supplying to the system.

Job or Work Order An authorization for work that requires planning and estimating and has an individual line of accounting for financial and performance evaluation.

Life-Cycle Costs A form of economic analysis that considers the total cost of owning, operating, and maintaining a building or system over its useful life.

Load Handling

Equipment

A term used to describe cranes, hoists and all other hoisting equipment (hoisting equipment means equipment, including crane, derricks, hoists and power operated equipment used WITH RIGGING to raise, lower and/or horizontally move a load.

Lunch and Break Room A room designated for use of employees to store, prepare, and consume meals.

Maintenance, Preventive

Maintenance designed to increase the availability of the facilities/equipment by reducing the number of unexpected breakdowns or service interruptions. It is any planned maintenance activity that improves equipment life and avoid any unplanned maintenance requirements.

Maintenance and

Repair

The preservation or restoration of a piece of equipment, system, or facility to such condition that it may be effectively used for its designated purposes. Maintenance/repair may be adjustment, overhaul, reprocessing, or replacement of constituent parts or materials that are missing or have deteriorated by action of the elements or usage, or replacement of the entire unit or system if beyond economical repair.

Management

Information Systems-

Maintenance

A computerized system that will provide sufficient information for management to evaluate differences between budgets and actual costs and evaluate performance.

Material Handling

Equipment (MHE)

Self-propelled and conveyor equipment used in storage and materials handling operations in and around warehouses, shipyards, industrial plants, airfields, magazines, depots, docks, terminals, and on-board ships. Included are warehouse tractors, forklift trucks, rough terrain forklift trucks, platform trucks, pallet trucks, conveyors and conveyor systems, and straddle carrying trucks.

Maximum Growth

Height

That limit of dominant vegetation growth, excluding seed heads or pods.

Medically Important

Pest

Any animal capable of transmitting the causative agent of a human disease serving as an intermediate or reservoir host of a pathogenic organism producing human discomfort or injury, including (but not limited to) mosquitoes, flies, other insects, ticks, mites, snails, and rodents.

Mowing Cutting of all grasses, weeds, and other vegetation that is 1 inch or less in diameter (at ground level).

New Storm Any precipitation occurring after the “End of Precipitation” defined above.

Nuisance Pests Arthropods, and other organisms, that do not cause economic damage or adversely affect human health, but which on occasion do cause annoyance.

Ordnance Handling

Equipment

Equipment designed to safely handle ammunition in any given situation. This includes railroad, industrial, and automotive equipment used for transporting ammunition. It also includes equipment used to manually handle ammunition such as skids, pallets, carriers, and aircraft loading equipment.

Parcel A designated area of land which may be indicated on installation maps or other attachments.

Passage The movement of persons or vehicles across paved surfaces.

Pest Management The prevention and control of disease vectors and pests that may adversely affect the DoD mission or military operations; the health and wellbeing of people; or structures, material, or property.

Pesticide Any substance or mixture of substances, including biological control agents, registered by

EPA under FIFRA intended to destroy, repel, or mitigate pests. Includes insecticides, rodenticides, herbicides, fungicides, plant regulators, defoliants, desiccants, disinfectants, anti-fouling paints, and biocides (such as water treatment chemicals).

Pesticide Facility The building and areas designated for handling, storing, and mixing of pesticides.

Pests Any organism (except for micro-organisms that cause human or animal diseases) that adversely affects operations, preparedness, the wellbeing of humans or animals, real property, materiel, equipment, or vegetation, or is otherwise undesirable.

Pre-Expended Bin

Materials and Supplies

The minor materials and supplies that are incidental to the job, for which the total direct cost of any one material line item shown on the material estimate is $10.00 or less.

Examples of pre-expended bin materials and supplies include, but are not limited to, solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, nuts, washers, spacers, masking tape, sandpaper, solvent, cleaners, lubricants, grease, oil, rags, mops, glue, epoxy, spackling compound, joint tape, plumbers’ tape and compound, clips, welding rods, and touch up paint.

Prestige Area Prestige grounds apply to areas in the immediate vicinity of main gates, command headquarters buildings and similar areas, and includes the maintenance and care of ornamental and decorative growth, such as shrubs and flowers and other plantings that are appurtenant to and within lawn areas. Limited to 5% of improved acreage.

Primary Runway

(Taken from FAA AC

150/5200-30C)

A runway expected to be used under the existing atmospheric and storm event conditions where most of the takeoff and landing operations will take place.

Property Administrator An authorized representative of the Contracting Officer who is responsible for administering contract property requirements, terms and conditions of the contract

Property Management

Program

A Government program established for the purpose of reviewing and approving the

Contractor’s Property Management Plan and System through performance of a system analysis whenever government property is in the possession of the Contractor.

Pruning The selective removal of unwanted growth to restore a plant or tree to its natural symmetry and appearance. Pruning involves selection and judgment, and does not include the practice of cutting off all branches to an even length. This may include re-sculpting, changing the size, or any other form of work that directly affects the look and growth pattern of the plant.

Real Property Land and improvements to land (i.e., facilities). It includes equipment affixed and built into the facility as an integral part of the facility (such as heating systems), but not movable equipment (e.g., plant equipment, industrial equipment, buoys).

Real Property Inventory

Equipment (RPIE)

A Government owned or leased individual pieces of equipment, apparatus, or fixture that are essential to the function of the real property (i.e. plumbing, electrical, heating, cooling and elevators). It is physically attached to, integrated into, and built in or on the property.

Individual RPIE’s can be combined to make a CIMU to facilitate facilities management.

An individual RPIE can also be a CIMU if the equipment is complex enough to require its own management planning.

Registered Pesticide A pesticide registered by EPA for sale and use within the United States.

Rejuvenation The severe pruning of overgrown bushes, shrubs and hedges to within a few inches of the ground or as directed by the KO to restore the plant to its natural shape.

Repair Repair is the restoration of facilities or equipment to such a condition that it may be effectively utilized for its designated purposes by overhaul, reconstruction, or replacement of constituent parts or materials which have deteriorated by action of the elements or usage, and which have not been corrected through maintenance. This term also applies to replacement of the entire unit or system if beyond economical repair. The intent of repair is to have the equipment at normal working condition.

Replacement Replacement, as a distinct work element, is confined to a program of planned replacement of a facility or its components. It may be further limited to major components such as air conditioning compressors, furnaces or hot water heaters. Replacement is performed when the equipment has reached the end of its useful life; when it no longer can perform due to degradation of its internal components and repair is no longer cost effective. Included under the replacement would be the major rebuilding of any component, since rebuilding also restores performance.

Response Time The time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate personnel, tools, equipment, and materials, ready to perform the work required.

Restoration Restoration of real property to such a condition that it can be used for its intended purpose.

Includes repair or replacement work to restore facilities damaged by inadequate sustainment, excessive age, natural disaster, fire, accident or other causes.

Restroom A room or facility with sinks, urinals, toilets, showers and other similar fixtures.

Road Mile/Kilometer A unit of measure for measuring fogging application for adult mosquito control using a vehicle mounted Ultra Low Volume (ULV) aerosol generator traveling along a given route for a distance of 5,280 feet/1,000 meters.

Rut Depressions made in soil or grass by tires of vehicles or heavy equipment.

Safety Data Sheet

(SDS)

A document (Occupational Safety and Health Administration (OSHA) Form 174, or equivalent) that accompanies a pesticide product, providing the handler with chemical information on ingredients, handling instructions, potential hazards, and manufacturer address and emergency contact information.

Sanitary Free of microorganisms.

Secondary Runway

(Taken from FAA AC

150/5200-30C)

A runway that supports a primary runway. Takeoff and landing operations on such a runway are generally less frequent than on a primary runway.

Semi-improved Area Semi-improved grounds apply to airfields, small arms ranges, ammunition storage, and similar areas.

Service Class Category that describes frequency of work for each work item.

Service Order Any work required to return a facility, system, equipment or component to normal working condition. Service orders are minor facility problem requests or requests for other non-recurring work that is too small to be planned and estimated.

The purpose of a service order is to provide the Government with a means of issuing work up to a defined liability limit for requirements occurring outside of the specified recurring work. The Government may utilize service orders to accomplish any work up to the respective liability limit based on the service order classification.

Service Order Cycle Count down starts when the customer is notified that the work has been accepted to be accomplished to the time when the work ticket is turned in by the craftsmen as complete is one complete cycle period for a service order.

Service Order, Emergency

Emergency is defined as any facility deficiency that immediately compromises the mission or life, health and safety. Always includes, but is not limited to, failure of any utility, fire protection, environmental control, or security alarm systems.

Service Order, Urgent Urgent is defined as any deficiency that does not immediately endanger personnel or property, but extended delays of repairs could result in damage to Government property, or soon affect the security, health, or well-being of personnel or the continued operation of a service or system.

Service Order, Routine Routine is defined as any work requirement within the defined Limit of Liability that does not qualify as emergency or urgent.

Shrub A woody perennial plant generally smaller than a tree, usually having many permanent stems branching from or near the ground, and does not have a definite crown shape.

Shrubs may be deciduous or evergreen, and in the area covered by this contract, may be very large in height and width.

Sightly Attractive, tasteful, or pleasing to the sight and consistent with its intended purpose.

Snow (on the ground).

(Taken from FAA AC

150/5200-30C)

A porous, permeable aggregate of ice grains, which can be predominately single crystals or close groupings of several crystals.

Snow Event Any occurrence of frozen precipitation that results in visible accumulation of snow or ice on paved surfaces.

Space An area to receive janitorial services which may or may not be considered a room by common definition, e.g., definable sections of hallways, stairwells, lobbies, offices, entrances, and elevators.

Special Event Services that could not reasonably have been anticipated and were not contemplated at time of contract award.

Stump The bottom portion of a tree, which remains in the ground after the tree, has been cut for removal. Usually less than five feet in height.

Surveillance Thorough inspections or surveys conducted before or after pest management treatments or on a regular basis to determine the presence and prevalence of pests or disease vectors.

Swale A low-lying or depressed area intended for drainage.

Sustainment Maintenance and repair activities necessary to keep a typical inventory of facilities in

“normal working condition”. Sustainment includes regularly scheduled maintenance as well as cyclical major repairs or replacement of components that occur periodically over the expected service life of the facilities.

Thatch A layer of slowly decomposing organic residues situated above the soil surface and constituting the upper stratum of the medium that supports turf grass growth. Usually associated with warm season grasses.

Time Period to

Maintain Control

A frequency specified on each Pest Group Sheet that is the minimum time the Contractor shall maintain control of pest(s) after reaching the specified level of control.

Time Period to Obtain

Control

A frequency specified on each Pest Group Sheet that is the maximum time allotted for the

Contractor to obtain control of pest(s) per the specified level of control.

Time Period to Respond A frequency specified on each Pest Group Sheet that is the maximum time the Contractor is permitted to respond to a trouble call.

Transient Equipment CESE belonging to another Government activity visiting the installation on official business or operating in the vicinity of the installation and experiencing equipment problems requiring assistance, e.g., refueling at CESE fueling facility or towing service.

Tree A perennial woody plant having a permanent self-supporting single stem or multiple stems.

Ordinarily grows higher than ten feet, and usually develops branches at some distance above the ground with a definite crown shape.

Trimming Removal of unwanted vegetation around trees, shrubs, flower and shrub beds, cultivated areas, poles, walls, valves, and other similar objects to match the height and appearance of the surrounding grass. Shrub and hedge trimming includes removal of unwanted vegetation to maintain a uniform, and well-shaped appearance, and to prevent interference with pedestrians, vehicle traffic and building encroachment.

Trunk The main stem of a tree, usually long, large and relatively straight.

Twenty Four (24) Hour

Lot

Parking Lots that have to be cleared during designated shift changes or maintained during the course of an intense storm.

Uniformat

Classification

A standard classification of building components established by the National Institute of

Standards and Technology.

Unimproved Area Unimproved grounds apply to agricultural areas, pastures, forests, swamps, marshes, deserts, and rocky or barren areas.

Unit Priced Labor

(UPL) Hour

The unit price bid by the Contractor to perform one hour of work-in-place. With the exception of direct material and construction equipment costs, the unit price includes all indirect and direct costs associated with performing work. The price includes the

Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity;

costs for pre-expended bin materials, union agreements, crew sizes, hand tools, payroll burdens and fringes, overtime, job (field) overhead (including clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance), general and administrative (home office) overhead, and profit. Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements are included.

Waste Containers Trash receptacles, wastebaskets, trashcans, wastepaper baskets, or any container holding trash, paper, or refuse of any type.

Weight Handling

Equipment (WHE)

Includes mobile or transportable truck, crawler, and railway mounted locomotive cranes normally used for lifting, moving, and placing heavy material or equipment. For purposes of this contract, WHE does not include portal, gantry, jib, and other facility type cranes.

Window Any glass opening on the exterior wall of a building or facility. Includes the interior and exterior of the glass, sill, frame; as well as the associated screens and storm windows.

Xeriscape A trademark for a method of landscaping that emphasizes water conservation in it use of drought-resistant plants.

Youth Center A building or area used for the care and recreation of older children and adolescents.

Acronym Title

ACO Administrative Contracting Officer

ATFP Anti-Terrorism Force Protection

BASH Bird/Animal Aircraft Strike Hazard

BFR Basic Facility Requirements

BPVC Boiler and Pressure Vessel Code

BW Biweekly

CBMM Condition Based Maintenance Management

CDC Child Development Center a building or area used for the care of children.

CDR Contract Discrepancy Report

CIA Controlled Industrial Area

CIMU Component Inventory Management Unit

CMMS Computerized Maintenance Management System

COR Contracting Officer Representative

COR Condition of Readiness

DBH Diameter at Breast Height

DCR Direct Condition Rating

DoD Department of Defense

DoN Department of Navy

DOT Department of Transportation

DRMO Defense Reutilization Management Office

EPA Environmental Protection Agency

EPCRA Emergency Planning and Community Right-to-Know Act

FAA Federal Aviation Administration

FAR Federal Acquisition Regulation

FFP Firm Fixed Price

FIFRA Federal Insecticide, Fungicide, and Rodenticide Act

FSC Facility Support Contract

FSCM Facility Support Contract Manager

GIS Geospatial Information System

GFE Government-furnished Equipment

GFF Government-furnished Facilities

GFM Government-furnished Materials

HCA Head Contracting Agency

HVAC Heating, Ventilation, and Air Conditioning

ICAP Infrastructure Condition Assessment Program

ICP Integrated Contingency Plan

IDIQ Indefinite Delivery Indefinite Quantity

IMP Integrated Maintenance Program

IPM Integrated Pest Management

IPMIS Integrated Pest Management Information System

IPMP Integrated Pest Management Plan

KO Contracting Officer

LAN Local Area Network

M Monthly

MAP Maintenance Action Plan

MDI Mission Dependency Index

MEP Mechanical, Electrical and Plumbing

MILCON Military Construction

MRI Mission Readiness Index

MSDS Material Safety Data Sheets

PM Project Manager

PM Planned Maintenance or Preventative Maintenance

POAM Plan of Action and Milestones

PRCSP Permit Required Confined Space Program

Acronym Title

PWS Performance Work Statement

Q Quarterly

QC Quality Control

RPIE Real Property Inventory Equipment

RSL Remaining Service Life

SC Security Clearances

SCADA Supervisory Control And Data Acquisition

SM Semimonthly

SPAR Senior Performance Assessment Representative

SRM Sustainment, Restoration and Modernization

TE Technical Exhibit

UFC Unified Facilities Criteria

UPV Unfired Pressure Vessel

VIQ Variation in Quantity

VTE Vertical Transportation Equipment

WBS Work Breakdown Structure