Attachment-52 52.212-1 – Instructions to Offerors V3.pdf

Source Selection Information – See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

ADDENDUM TO FAR CLAUSE 52.212-1 – INSTRUCTIONS TO OFFERORS (ITO)

ADDENDUM TO FAR CLAUSE 52.212-1

INSTRUCTIONS TO OFFERORS (ITO)

1.0 Program Structure and Objective

1.1.1. The Government plans to award a single Indefinite Delivery Indefinite Quantity (IDIQ) contract for the performance-based service acquisition for Base Operations Support (BOS) at Marine Helicopter Squadron One (HMX-1) and Defense Information Systems Agency (DISA), Joint Base Anacostia Bolling (JBAB) Washington DC. The Contractor shall provide all labor, supervision, management, tools, materials, equipment, transportation, incidental engineering, and other items necessary to perform facility management, facility investment, fire protection, janitorial, pest control, ground maintenance, street sweeping and snow removal services for facilities, ground structures, personal property equipment and installed equipment in accordance with the contract’s Performance Work Statement (PWS) and other items contained in the contract. Furthermore, there are multiple Off Base/Site within the National Capital Region and beyond. The contractor may be required to travel up to a one-hundred-mile radius. Assigned personnel shall obtain the stated background investigation prior to working at the identified secured sites. Contractors are required to possess an active Top Secret/ Sensitive Compartmented Information (TS/SCI) at the time of proposal submission and maintain the required clearance throughout contract performance.

Contractors must have TS/SCI clearance with the ability to obtain a Yankee White (YW) clearance, all personnel shall be enrolled in the continuous evaluation program until a reinvestigation warrants.

1.1.2. The Government plans to award a single IDIQ contract as a result of this solicitation. Award will be made on the basis of “best value” and will utilize Performance Price Tradeoff (PPT) source selection procedures in accordance with (IAW) Department of Defense (DoD) Source Selection Procedures. The tradeoffs will be made only between Factor 2 Past Performance and Factor 3 Price of technically acceptable offerors based on Factor 1 Subfactor 1 – Clearance and Transitional Phase-in and Phase-out Plan, Subfactor 2 – Facility Management, Subfactor 3 – Key Personnel Management, and Subfactor 4 – Service Orders. Award will be made to the offeror that provides the best value to the Government, in accordance with (IAW) Addendum to FAR Clause 52.212-2, Evaluation – Commercial Products and Commercial Services. Award will be made to the Contractor that provides the “best value” to the Government over the entire period of performance. The BOS HMX-1/DISA acquisition includes a two (2) month Phase-in, one (1) - five (5) year Ordering Period, and six (6) month Extension of Services for a total of five (5) years and eight (8) months.

1.2. Budget/Funding Information

Funding will be obligated as Firm-Fixed Price (FFP) for the Contract period of performance (PoP).

1.3 Contractor Technical Proposal

All or parts of the Contractor’s Technical Proposal may be added to the contract. Should there be any discrepancies between the Technical Proposal and the Performance Work Statement (PWS), the PWS will take precedence unless otherwise approved by the Procuring Activity.

2.0 General Instructions

2.1.1. This section of the Instructions to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal shall include all data and information requested by the ITO and shall be submitted IAW these instructions. Any offeror who submits an incomplete proposal may be considered ineligible for award. The proposal shall be compliant with the requirements as stated in the PWS and attachments.

Non-conformance with the instructions provided in the ITO may result in an unfavorable proposal evaluation. FAR Clause 52.212-1(c) is amended as follows: “Proposal and included prices are to be valid for 180 calendar days from the proposal due date.”

2.1.2. The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their capabilities, facilities management, management/company structure and experience and will base its evaluation on the information presented in the offeror’s proposal.

2.1.3. Elaborate brochures, documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

2.1.4. The proposal acceptance period is specified in the model contract/solicitation. The offeror shall make a clear statement in the specified model contract of the proposal documentation volume that the proposal is valid until this date.

2.1.5. IAW FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals.

2.2. General Information

2.2.1. Point of Contact

The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. All questions must be received in writing no later than 2 weeks after the Solicitation close date published on System for Award Management (SAM) website at https://www.SAM.gov. All questions shall be sent to the CO and Contract Specialists at the addresses (Welth.Cooper@us.af.mil, Joi.Blackman@us.af.mil, and Sean.Miller.51@us.af.mil) located in the model contract/solicitation. All question responses will be made available at https://www.SAM.gov and will not be sent via e-mail.

2.2.2. Debriefings

The CO will promptly notify offerors of any decision to exclude them from the competitive range, where upon they may request and receive a debriefing IAW FAR 15.505. Offerors excluded from https://www.sam.gov/ mailto:Welth.Cooper@us.af.mil mailto:Joi.Blackman@us.af.mil mailto:Sean.Miller.51@us.af.mil https://www.sam.gov/ the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors IAW FAR 15.503. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request IAW the requirements of FAR 15.505 or 15.506, as applicable.

2.2.3. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions. This reservation includes matters of additional or substitute pages of the initial proposal.

2.2.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the SAM website at https://www.sam.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.2.5. Amendments to Solicitation

If this Request for Proposal (RFP) is amended, all terms and conditions that are not amended remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment and provide confirmation upon submission of the offeror’s proposal. Any unacknowledged amendments in the offeror’s proposal will render the proposal ineligible for award.

2.2.6. Submission, Modification, Revision, and Withdrawal of Proposals

Proposal packages shall be transmitted to the Solicitation CO and Contract Specialists (Welth.Cooper@us.af.mil, Joi.Blackman@us.af.mil, and Sean.Miller.51@us.af.mil) PIEE Solicitation Module (https://piee.eb.mil/). Physical delivery of proposal packages will not be accepted. See ITO Sections 2.6 and 2.7. See ITO Sections 2.6 and 2.7. Offerors should allow sufficient time when submitting the proposals to the Contracting Officer prior to the closing time.

Late proposals will be processed in accordance with the provisions established in FAR 15.208 – Late Submission, Modifications, and Withdrawals of Proposals.

2.2.7. Communications

Exchanges of source selection information between Government and offerors will be controlled by the CO. E-mail (encrypted when possible or with password protected attachments) may be used to transmit such information to offerors and shall include “Source Selection Information – See FAR 2.101 & 3.104: RFP FA7060-23-R-0010” in the subject line.

https://www.sam.gov/ mailto:Welth.Cooper@us.af.mil mailto:Joi.Blackman@us.af.mil https://safe.apps.mil/

2.3. Organization/Number of Copies/Page Limits

2.3.1. Title Page

The Title Page of each volume shall contain the solicitation number, name, address, Commercial and Government Entity Program (CAGE) Code and telephone and facsimile numbers of the offeror and electronic e-mail address, if available.

2.3.2. Proposal Organization

The offeror shall prepare the proposal as set forth in Table 2.1: Proposal Organization. The titles and contents of the volumes shall be as defined in Table 2.1, all of which shall be within the required page limits and with the number of copies as specified in Table 2.1. The contents of each proposal volume are described in the ITO paragraph as noted in Table 2.1.

Table 2.1. Proposal Organization

Volume ITO Paragraph Number

Volume Title Electronic Copies

Page Limit

I 3.0 Technical 1 40

3.2.2 Title Page (Not included in 40-page limit) 1

3.2.2 Team List (see Attachment 2.0)

(Not included in 40-page limit)

3.2.2 Table of Contents Unlimited

3.2.2 List of Tables and Figures Unlimited

3.2.2 Glossary of Abbreviations and Acronyms Unlimited

3.2.3

3.2.4

3.2.5

3.2.6

Subfactor 1: Clearance and Transitional Phase-in and Phase-out Plan

Subfactor 2: Facility Management

Subfactor 3: Key Personnel Management

Subfactor 4: Service Orders

Included as part of the 40-page limit

II 4.0 Past Performance 1 Unlimited

2.3.1 Title Page 1

2.3.2 Team List (See Attachment 2.0) 2

4.1 Past Performance Information Unlimited

4.1.1 Consent Letter (See Attachment 1.4) Unlimited

4.1.1 Client Authorization Letters (See

Attachment 1.5) Unlimited

4.2 Past and Present Performance Questionnaires

(See Attachment 1.1)

Tab Only

III 5 Price Volume 1 Unlimited

5.1 General Information Unlimited

5.2 Volume Organization Unlimited

IV 6 Contract Documentation 1 Unlimited

2.3.1 Title Page (SF1449) 1

2.3.2 Team List (see Attachment 2.0) 2

2.3.7 Table of Contents Unlimited

2.3.8 List of Tables and Figures Unlimited

2.3.9 Glossary of Abbreviations and Acronyms Unlimited

2.3.2/6.3.4 Team List and/or Arrangements (See Attachment 2.0)

Unlimited

6.1 Model Contract (Sections A-J) N/A

6.1.4 Representations and Certifications (Section

K) N/A

6.3.1-6.3.2 Contact Information Unlimited

6.3.4 DD254 DoD Contract Security Classification

Specification Unlimited

6.3.5 Attachments to the Model Contract Unlimited

2.3.3. Names

Offerors shall submit volumes with the following file names: Volume I – Technical.doc or .docx, Volume II – Past Performance.doc or .docx, Volume III – Price.doc or .docx with PricingMatrix.xlsx, and Volume IV – Contract.doc or docx. Files provided in .pdf format are also acceptable if conversion is made from a Word document or equivalent Word processing software while maintaining searchable text. Please provide the Pricing Matrix in .xlsx format with calculations.

2.3.4. Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be considered in the evaluation of the proposal. Page limitations may also be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, indexes, glossaries, and those noted in the Proposal Organization Chart as unlimited.

2.3.5. Pricing Information

All pricing information shall be addressed ONLY in the Price Proposal and Contract Documentation volumes (Volumes III and IV). Price trade-off information, work hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale.

2.3.6. Cross Referencing

The Technical volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Information required for the technical proposal evaluation, which is not found in the Technical volume, will be assumed to have been omitted from the proposal, and will not be considered in the technical evaluation. Cross-referencing within a proposal volume is permitted when its use would conserve space without impairing clarity.

The Past Performance and Price evaluation will utilize information from Volume II for the evaluation but may also utilize information from other volumes as well.

2.3.7. Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.3.8. Tables and Figures

Include an indexed list of Tables and Figures.

2.3.9. Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.4. Page Size and Format

2.4.1. Pages

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Page line spacing shall be single. Except for the reproduced sections of the solicitation document, the text size shall be no less than Arial 12-point font. Offerors are prohibited from using other Arial fonts such as Arial Black, Arial Narrow or Arial Rounded MT Bold. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1-inch margins on all four sides. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to Evaluation Notice (Ens).

2.4.2. Tables, Charts, Graphs and Figures

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and shall not exceed 11 x 17 inches in size when printed. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text. The following limitation only applies to the Technical Volume. Text intended for evaluation within all figures, charts, tables, and graphs, to include imbedded images, shall be no less than Arial 8-point font. In addition, all figures, charts, tables and graphs shall allow for page line spacing be no less than 1.0 lines. These limitations shall apply to both electronic and hard copy proposals. Any text within figures, charts, tables, and graphs which do not meet this requirement will not be considered in the evaluation.

2.5. Labeling

A cover sheet shall be included in each proposal volume, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror’s name. For each proposal volume, the offeror shall apply all appropriate markings including those prescribed IAW FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

2.6. Electronic Offers

All proposals shall be submitted using PIEE Solicitation Module, https://piee.eb.mil. Electronic copies of each volume shall be submitted through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) suite at https://piee.eb.mil/. Proposals submitted by mail or hand-carried will not be evaluated. Proposals sent through proprietary or third-party File Transfer Protocol (FTP) sites or DoD SAFE will not be retrieved. It is the responsibility of the offeror to confirm receipt of proposals. All proposals received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR). For instructions on how to post an offer, please refer to the Posting Offer demo: https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

It is the offeror’s responsibility to obtain written confirmation of receipt of all electronic files of the full proposal by the Contracting office. In the event that the Solicitation Module is down, the alternate method for proposal submission is via e-mail to: Welth Cooper (welth.cooper@us.af.mil), Joi Blackman (Joi.blackman@us.af.mil) and Sean Miller (Sean.Miller.51@us.af.mil). The offeror must obtain prior approval from the Contracting Officer to use the alternate submission method. Offerors are responsible for ensuring electronic copies are virus-free and shall run an anti-virus scan before submission.

Electronic copies of the proposal shall be compatible with the following software products: Adobe Acrobat Reader 11 and Microsoft Office Suite 2016 (MS Word 2016, MS Excel 2016, MS Power Point 2016). Narrative portions of the proposal shall be in Adobe Acrobat portable document file (pdf) searchable text format. The offeror shall not embed sound or video (e.g., MPEG) files into the proposal files. Electronic files shall be clearly identified for each title, volume, section, and/or item.

For amendment purposes to the proposal, the "original" proposal shall be clearly identified.

https://piee.eb.mil/ https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf mailto:welth.cooper@us.af.mil mailto:Joi.blackman@us.af.mil

2.7. Distribution

2.7.1 Once the offeror has uploaded the offeror’s proposal in its entirety PIEE Solicitation Module, the offeror shall take a screen shot (Print Screen function) of the offeror’s PIEE Solicitation Module upload confirmation screen showing all the uploaded files included in the proposal submission. The offeror shall notify Welth Cooper, Joi Blackman and Sean Miller by e-mail that the files have been uploaded and provide a copy of the PIEE Solicitation Module completed upload confirmation screen shot. If the proposal files are uploaded in their entirety prior to the proposal closing date and time, and the offeror has notified Welth Cooper, Joi Blackman and Sean Miller the files have been uploaded (notification is to include the PIEE Solicitation Module upload confirmation screen shot has also been provided), the proposal will be considered timely, even if the files are not accessible to the PCO in PIEE Solicitation Module until after the proposal closing date and time. If the offeror fails to notify Welth Cooper by e-mail, the files will be considered timely if they are accessible in PIEE Solicitation Module prior to the closing date and time. However, they will be considered late proposals, if they are not accessible until after the proposal date and time.

E-mail addresses are as follows:

Welth Cooper: Welth.Cooper@us.af.mil

Joi Blackman: Joi.Blackman@us.af.mil

Sean Miller: Sean.Miller.51@us.af.mil

3.0 Factor 1 – Technical

3.1. General

The Technical Volume shall be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical Subfactors (1 through 4) defined in Addendum to FAR Clause 52.212-2, Evaluation – Commercial Products and Commercial Services. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these Technical Subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is neither necessary nor desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

3.2. Format and Specific Content

3.2.1. Technical

The Technical Volume should be specific and complete. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical Subfactors (1 through 4) defined in Addendum to FAR Clause 52.212-2, Evaluation – Commercial Products and Commercial Services. Using the instructions provided below, provide as specifically as possible the actual mailto:Welth.Cooper@us.af.mil mailto:Joi.Blackman@us.af.mil methodology you would use for accomplishing/satisfying these Technical Subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is neither necessary nor desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

3.2.2. Volume Organization

The Technical Volume shall be organized according to Table 2.1. In the Technical Volume, address your proposed approach to meeting the minimum performance or capability requirements of each Technical Area.

The Technical Volume shall be organized according to the following general outline:

(1) Team List Attachment 2.0

(2) Table of Contents

(3) List of Table and Drawings

(4) Glossary

(5) Subfactor 1: Clearance and Transitional Phase-in and Phase-out Plan

(6) Subfactor 2: Facility Management

(7) Subfactor 3: Key Personnel Management

(8) Subfactor 4: Service Orders

3.2.3. Subfactor 1: Security Clearance and Transitional Phase-in and Phase-out Plan

The offeror shall provide an approach for appropriate Clearance requirements (IAW PWS Section

11.20 Security Clearance, Attachment 9 and DD Forms 254) and Transitional Phase-in and Phase-out Plan (IAW PWS 11.23 and 11.23.1). The approach shall address how the offeror intends to Transition-in personnel and prepare for full contract performance. As a minimum, the approach shall provide the following essential elements:

• Obtaining and maintaining all required corporate and personnel security clearances,

• Hiring and obtaining personnel during transition phases,

• Implementation of existing collective bargaining agreements (CBA),

• Transition strategy/incumbent coordination to minimize mission impact,

• Transition/acceptance of on-going workload, completion, and accountability of unfinished work orders and prioritizing and execution of incomplete service calls,

• Transition milestones/tasks, identifying critical path (e.g.: human resource actions, training, transfer of Government property, and start work dates),

• Process for training incoming personnel, and

• Risk identification and mitigations, as necessary.

3.2.4. Subfactor 2: Facility Management

The offeror shall provide an approach for facility management (IAW PWS Section 2, specifically 2.1, 2.8, 2.27, 2.41, 2.43, 2.47, 2.49, and 2.51). As a minimum, the approach shall provide the following essential components:

• Process for safety compliance and procedures including OSHA and Chemical Hazard communications. The approach shall address general safety processes that can be utilized in developing a formal Accident Prevention Plan as well as applicable Activity Hazard Analyses (AHAs) for all applicable common recurring work activities performed under this acquisition.

• Process for capturing and reporting facility planning and asset management services, including but not limited to, Condition Based Maintenance Management (CBMM) and Infrastructure Condition Assessment Program (ICAP) support. The approach shall include but not be limited to Computerized Maintenance Management Systems (CMMS) utilized, inventory management, warranty management, Builder data fields, and method of data entry.

• Process for notification to the Government for work above the recurring work limitations and thresholds. The approach shall identify initial notification, timelines, and any follow-on documents submitted for Government review and follow on action.

3.2.5. Subfactor 3: Key Personnel Management

The offeror shall provide an approach for resource/personnel management (IAW PWS 11.10, 11.11 and associated subsections). As a minimum, the approach shall provide the following essential components:

• Manning: Process for recruiting, hiring, training, and retaining a qualified/certified and capable workforce that can accomplish the entire scope of the effort, and handle emergency and surges in workload requirement.

• Organizational Structure: Organizational approach and management structure, including an organization chart.

o Managing subcontractor performance, where applicable. The offeror shall address a process to select, management, and facilitate coordinating activities among team members (i.e. subcontractors), including joint venture partners, as applicable.

• Materials Acquisition: Describe process for acquiring materials and procedures to ensure materials and services are acquired at best value to the Government.

• Inventory Management: An approach to address inventory controls and accountability of material, furnishings and Government furnished property (GFP). The approach must demonstrate how the offeror plans to account for, track and update inventory.

3.2.6. Subfactor 4: Service Orders

The offeror shall provide an approach for management of Service Orders IAW PWS 3.9 through

3.13. As a minimum, the approach shall provide the following essential components:

• Tracking, monitoring, managing, and controlling schedule and performance (preventive maintenance (PM), work request management.

• Managing all emergency response functions and requirements (24 hours a day, seven (7) days a week),

• Address monthly summary of completed service orders,

• Material and equipment management plan including implementation of lessons learned and other improvements to control labor hour and material costs,

• Risk identification and mitigations, as necessary.

4.0. Factor 2 – Past Performance

4.1. General

4.1.1. Each offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in Attachment 1.1 of the ITO.

The Past Performance volume shall include a team list, which includes the prime contractor, all significant subcontractors, teaming partners, and/or joint venture partners proposed to perform the work outlined in the solicitation. The offeror shall describe the portion of effort each team member is proposed to perform in relation to the Factor 1 Technical Subfactors (1 through 4), Factor 3 Price, and Scope, Magnitude, and Complexity. The Government Past Performance Evaluation Team (PPET) evaluates each member of the offeror’s team for relevancy and performance quality, based on their proposed portion of effort. Therefore, it is important for the offeror to provide a detailed portion of effort description, in order for the PPET to conduct an accurate assessment. Offerors shall also provide approximate percentages for portion of effort for each team member. For the Past Performance evaluation, the Government will use data provided by the offeror in the Past Performance volume, as well as data obtained from other sources.

4.1.2. Along with the information required in this paragraph, the offeror shall submit a consent letter (Attachment 1.4) executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a Client Authorization Letter (Attachment 1.5) authorizing release to the Government of requested information on the offeror’s performance.

4.2. Early Proposal Information

4.2.1. Each offeror is requested to submit the Past Performance volume on or before 20 October 2023. The Past Performance volume early proposal information is a request and not a requirement.

Failure to submit early proposal information will not result in offeror disqualification, nor will offerors be penalized.

4.2.2. As soon as practicable, offerors shall complete Section 1 of the attached Past Performance Questionnaire (Attachment 1.1) and e-mail it and the Performance Questionnaire Letter (Attachment 1.3) to all points of contacts (POCs). The POCs will complete the questionnaires and forward them directly to the Past Performance Evaluation Team (PPET). (Attn: Welth Cooper). E-mail addresses for questionnaires are Welth.Cooper@us.af.mil, Joi.Blackman@us.af.mil and Sean.Miller.51@us.af.mil. RESPONDENTS TO THE QUESTIONNAIRES SHALL NOT SEND mailto:Welth.Cooper@us.af.mil

THE COMPLETED INFORMATION SHEETS BACK TO THE OFFEROR. Offerors shall not follow-up with respondents to ensure they have completed the questionnaires. The PPET will conduct such follow-up with any POC as necessary.

As soon as practicable or at the time Past Performance Attachments 1.1 and 1.3 are distributed, offerors shall submit a Past Performance Reference Contact List (Attachment 1.2) which shall identify a point of contact for each Past Performance Reference the offeror requested complete a Past Performance Questionnaire. Submit the Past Performance Reference Contact List to Welth.Cooper@us.af.mil, Joi.Blackman@us.af.mil and Sean.Miller.51@us.af.mil.

Offerors shall verify the references provided are current, available, and will be responsive to Government inquiries. If several contracts are with the same Government activity or company, references from at least two (2) different contracts from the same Government activity or company be used.

4.3. Relevant Contracts

4.3.1. The offeror shall provide Past Performance Information (PPI) on current or previous contracts (or efforts). The offeror shall submit PPI for contracts which include all or some performance within the past five (5) years, as defined in Addendum to FAR Clause 52.212-2, Evaluation – Commercial Products and Commercial Services, paragraph 2.4.2.1 Recency Assessment. Request each offeror submit a minimum of two (2) past performance questionnaires for the prime contractor, and up to two (2) past performance questionnaires for each significant subcontractor/teaming partner, if applicable. Significant subcontractor is defined as a contractor who is proposed to perform over 10% of the total effort, or a contractor who is proposed to perform less than 10% of the total effort, but is determined to be performing a critical function.

NOTE: Offerors may submit more than the preferred number, if the offeror believes the extra contracts are needed to fully describe their relevancy.

5.0. Factor 3 – Price

5.1. Price Volume

In the price volume, the offeror shall provide the following information in addition to the Pricing Matrix (Appendix B) of the solicitation. These instructions are to assist you in submitting information required to evaluate the reasonableness, balance, and realism (if determined necessary by the Contracting Officer) of your proposed price. Compliance with these instructions is mandatory and failure to comply may result in rejection of your proposal.

5.2. General Instructions

Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price position. All information relating to the proposed price, including all required supporting documentation, shall be included in the section of the proposal designated as the Price Volume. Under no circumstances shall this information and mailto:Welth.Cooper@us.af.mil documentation be included elsewhere in the proposal. Offerors shall not input pricing information in Part I – Schedule B – Supplies or Services and Prices of the model contract.

5.2.1. Completeness

The proposals will be reviewed to determine the extent to which all the price elements of the offer have been addressed. The offeror’s price proposal will be evaluated to ensure continuity and traceability of prices to the technical proposal and between the initial proposal and any revisions thereto. The review will determine the adequacy of the contractor’s proposal in addressing and fulfilling the solicitation requirements.

5.2.2. Price Reasonableness

The Government will evaluate proposals for reasonableness. Normally, price reasonableness is established through adequate price competition, but it may also be determined through other price analysis techniques. The burden of proof for credibility of proposed costs/prices rests with the offeror. The offeror shall provide sufficient rationale describing how prices were developed (such as assumptions, historical data, projections, expertise, management decisions, etc.). It shall be noted that completeness is one aspect of price reasonableness. For completeness, the offeror shall provide unit prices and/or rates for all listed items in the Pricing Matrix (Appendix B). If an offeror’s proposed unit price or rate is zero, then the offeror shall provide rationale to support the zero dollar/rate entry.

5.2.3. Unbalanced Pricing

The Government will evaluate proposals for unbalanced pricing. The offeror is cautioned against submitting an offer which exhibits unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonable or unrealistic prices. For this acquisition, balanced pricing is determined with respect to year-to-year price variances for separately priced CLINs. The offeror shall provide rationale for any proposed CLIN price increase greater than 5% per performance period year to year. Rationale shall also be provided for any proposed CLIN price decrease per performance period year to year. Unexplained price variances from year-to-year could suggest unbalanced pricing. It is in the offeror’s best interest to provide explanations or supporting rationale for any significant annual CLIN price variances.

To assist in the determination of balanced pricing, the offeror shall complete the attached Pricing Matrix (Appendix B).

5.2.4. Price Realism

After evaluating price reasonableness and balance, the Government will evaluate proposals for price realism to determine whether proposed prices are based on an adequate understanding of contract requirements and to ensure the proposed price does not pose an unacceptable risk to performance.

The offeror shall provide sufficient rationale describing how prices were developed (such as assumptions, historical data, projections, management decisions, etc.). All proposed prices shall be sufficient and adequately proposed to ensure performance is not at an unacceptable risk with prices proposed too low.

5.2.5. Pricing Information Requirements

FAR 15.4 applies as appropriate. Specifically, FAR 15.404-1 applies regarding proposal analysis.

Price analysis techniques shall be utilized to ensure fair and reasonable pricing in accordance FAR 15.404-1(b). Providing information to assist with pricing evaluation to further support proposed pricing will expedite the source selection process.

Review of proposal(s) will be conducted to determine the extent to which all the price elements have been addressed (completeness). Each proposal will be evaluated to ensure continuity and traceability of prices to the technical proposal and between the initial proposal and any revisions thereto. The review will determine the adequacy of the contractor’s proposal in addressing and fulfilling the solicitation requirements.

In accordance with FAR 15.403(1)(b), prices based on adequate price competition do not require submission of cost or pricing data. In accordance with FAR 15.403-3(a), however, information other than cost or pricing data may be required to support price reasonableness. FAR 15.403-3(a)(1) provides for obtaining information other than cost or pricing data if needed to determine price reasonableness. Therefore, the FAR does not preclude the requirement for obtaining other than cost or pricing data under certain circumstances and the Government reserves the right to obtain data as appropriate. Should the Contracting Officer (CO) determine proposed prices appear unreasonable or the possibility that an offeror does not fully understand the requirement, the offerors may be required to support price reasonableness via other than cost or pricing data. If, after receipt of proposals, the CO determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit cost or pricing data.

5.2.5. Rounding

In the Pricing Matrix (Appendix B), all dollar amounts shall be rounded to the nearest cent. In addition, proposed labor rates shall be rounded to the nearest cent, and Material Markup and General & Administrative (G&A) rates shall be rounded to four (4) decimal places to the right of the decimal point (ex. 12.15% = 0.1215). If any pricing proposal deviates from this format, the Government will apply the specified format to determine the extended pricing and Total Evaluated Price (TEP).

5.2.6. Total Evaluated Price (TEP)

Offerors shall complete the Pricing Matrix (Appendix B). Offerors must ensure all required proposed pricing is provided. This effort includes the two (2) month Phase-in, one (1) – five (5) year Ordering Period, and six (6) month Extension of Services for a total of five (5) years and eight (8) months. Pricing shall be provided for the two (2) month Phase-in, one (1) – five (5) year Ordering Period, and six (6) month Extension of Services, by CLIN. The Pricing Matrix will be used for all pricing. An incomplete Pricing Matrix will be considered unreasonable since pricing completeness is part of the price reasonableness criteria. The TEP is for evaluation purposes only. The Quantities provided in the Pricing Matrix (Appendix B) will be used for evaluation purposes only and do not obligate the Government to place task orders or provide funding beyond the contract minimum dollar value or guarantee such quantities during the contract period of performance.

Option to Extend Services Clause 52.217-8 will be included in the Solicitation and subsequent contract. The Government will evaluate the TEP by evaluating all proposed CLINs and Extension of Services Optional CLINS for all years of performance. The TEP will include evaluation of FAR 52.217-8, Option to Extend Services. This option to extend the contract term shall be evaluated as part of the initial evaluation, whereby any resultant exercise of this option is within scope of the pending contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed six (6) months. Offerors are required only to price the base and option CLINs. Offerors shall not submit a price for the potential six (6) month Extension of Services period because the Government will use the price of the last twelve (12) months of the five

(5) year Ordering Period to calculate the price of the six (6) month extension as shown in the Pricing attachment. The six (6) month Extension of Services will be 50% of the last twelve (12) months of the five (5) year Ordering Period.

5.3. Pricing Support Information

5.3.1. Estimating Techniques and Past Experience

Provide a brief explanation of the methodology used to estimate prices in the development of the offeror’s proposed pricing. Where price estimates are based on past experience, identify the past experience; explain how the past experience relates to the current effort including similarities and differences and how price data available from the past experiences was adapted to the current effort pricing.

5.3.2. Price Assumptions Used in Development of Proposed Pricing

All significant assumptions, and/or qualifications affecting the pricing proposal shall be addressed and explained. If there are no proposed price assumptions, then state accordingly in Section 2 of the Price Volume.

5.3.3. Services Contract Labor Standards/Collective Bargaining Agreement (SCLS/CBA)

It is the responsibility of the offeror and the subsequent contract awardee to comply with the SCLS.

In this section of the Price Volume, a table shall be provided conforming (linking) the offeror’s proposed job categories/skill levels considered subject to the SCLS with the job categories/skill levels of the Wage Determination (WD). This cross-reference provides a tie between the labor categories/skill levels proposed and the labor categories/skill levels listed in the SCLS WD. Provide general information regarding any CBAs applicable to this acquisition.

5.3.4. Submission of Pricing Matrix

Submit the completed, electronically encoded Pricing Matrix (Appendix B) in support of the proposed TEP. The proposed pricing in the Pricing Matrix (Appendix B) submitted shall be consistent with the offeror’s approved estimating system and shall duplicate the logic and mathematical formulas reflected in the paper copy of your proposal. The Pricing Matrix shall remain locked without any revisions, adjustments, or tampering by the offerors. The Pricing Matrix (Appendix B) submitted shall comply with the following format requirements:

a) Data file shall be submitted to the Solicitation CO via PIEE Solicitation Module (https://piee.eb.mil/).

b) Data file shall be .XLS file format (MS-Excel 2016 or above) without passwords or hidden information.

5.4. Volume Organization

The Price volume shall consist of the following sections to include Title Page, Table of Contents, List of Tables and Figures, and Glossary of Abbreviations and Acronyms:

SECTION 1 – Include your rationale in response to the following paragraphs in Section 1, along with a Table of Contents.

5.2.1. – Completeness

5.2.2. – Price Reasonableness

5.2.3. – Unbalanced Pricing

5.2.4. – Price Realism

5.2.5. – Pricing Information Requirements

5.2.6. – Rounding

5.2.7. – Total Evaluated Price (TEP)

SECTION 2 – Include your response to the following paragraphs in Section 2.

5.3. – Pricing Support Information

5.3.1. – Estimating Techniques and Past Experience

5.3.2. – Price Assumptions Used in Development of Proposed Pricing

5.3.3. – Services Contract Labor Standards/Collective Bargaining Agreement (SCLS/CBA)

SECTION 3 – Include your response to the following paragraphs in Section 3.

5.3.5. – Submission of Pricing Matrix

6.0. Contract Documentation

6.1. Model Contract/Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the Model Contract.

6.1.1. Solicitation/Contract Form

Completion of blocks 12, 17a, and signature and date for blocks 30a, 30b and 30c of the SF1449.

Signature by the offeror on the SF1449 constitutes an offer, which the Government may accept.

The "original" copy should be clearly marked under separate cover.

6.1.2. Supplies or Services and Prices

Do not complete pricing in the model contract. All pricing is required to be in the Pricing Matrix (Appendix B).

6.1.3. Contract Clauses

The offeror shall provide required information to complete clauses as required.

6.1.4. Representations, Certifications, and other Statements of Offerors

The offeror has completed the annual representations and certification electronically via the SAM website at https://www.sam.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items are correct.

6.2. Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors shall clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 6.2. Offerors are cautioned the Government could determine any identified exceptions to be unacceptable, which would make the proposal ineligible for award.

https://www.sam.gov/

Table 6.2 Solicitation Exceptions

Solicitation Document

Page/ Paragraph

Requirement/ Portion Rationale

SOO, SOW, SPEC,

Model Contract, ITO, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

6.3. Other Information Required

6.3.1. Ombudsman

An Ombudsman has been appointed to hear concerns from offerors or potential offerors during the proposal development phase of this acquisition. The Ombudsman for this acquisition is Ms. Shannon Ozoria, located at 1500 West Perimeter Rd, Suite 5750, Joint Base Andrews, Maryland 20762, (240) 612-6112, Shannon.Ozoria@us.af.mil. This does not diminish the authority of the program director or CO, but communicates offeror’s concerns, issues, disagreements and recommendations to the appropriate Government personnel. When requested, the Ombudsman shall maintain strict confidentiality as to the source of the concern. The Ombudsman does not participate in the evaluation of proposals or in the source selection process; interested parties are invited to call (240) 612-6112 / 202-498-0727.

6.3.2. Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually.

Also, identify those individuals authorized to negotiate with the Government.

mailto:Shannon.Ozoria@us.af.mil

ITO ATTACHMENTS

PAST PERFORMANCE PACKAGE ATTACHMENT

ITO Attachment – 1.1 PAST AND PRESENT PERFORMANCE QUESTIONNAIRE

ITO Attachment – 1.2 PAST PERFORMANCE REFERENCE CONTACT LIST

ITO Attachment – 1.3 SAMPLE QUESTIONNAIRE COVER LETTER

ITO Attachment – 1.4 SAMPLE SUBCONTRACTOR/TEAMING PARTNER

CONSENT FORM FOR THE RELEASE OF PAST AND

PRESENT PERFORMANCE INFORMATION

ITO Attachment – 1.5 SAMPLE CLIENT AUTHORIZATION LETTER

ITO Attachment – 2.0 PROPOSED TEAMING LIST

ITO ATTACHMENT 1.1

PAST PERFORMANCE QUESTIONNAIRE

WHEN FILLED IN THIS DOCUMENT IS SOURCE SELECTION SENSITIVE INFORMATION IAW

FAR 3.104

SECTION 1: CONTRACT IDENTIFICATION

A. Contractor: _______________________________________________________________________

B. CAGE Code of contractor contract was awarded to: ______________________________________

C. Contract Number: _________________________________________________________________

D. Contract Type: ____________________________________________________________________ Firm-Fixed Price, Cost Reimbursable, Other (Please specify)

E. Contract Title:

F. Was this a competitive contract? Yes No

G. Period of Performance: _____________________________________________________________

H. Total Contract Cost: $_______________________________________________________________

I. Description of services provided:

J. How is this contract relevant to contract of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

K. Did the contract require a Security Clearance? If so, please indicate the Clearance level.

SECTION 2: CUSTOMER OR AGENCY IDENTIFICATION

A. Customer or agency name:

B. Customer or agency description (if applicable):

C. Geographic description of services under this contract, i.e. local, nationwide, worldwide, other Commands:

SECTION 3. EVALUATOR IDENTIFICATION

A. Evaluator's Name:

B. Evaluator's Title:

C. Evaluator's Phone Number:

D. Evaluator’s E-mail:

E. Number of years evaluator worked on subject contract:

SECTION 4: EVALUATION

Please indicate your satisfaction with the contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

CODE PERFORMANCE LEVEL

B BLUE/EXCEPTIONAL – The contractor’s performance meets contractual requirements and exceeds some or many (requirements) to the Government’s benefit.

The contractual performance was accomplished with few, if any, minor problems for which corrective actions taken by the contractor were highly effective.

G GREEN/SATISFACTORY – The contractor’s performance meets contractual requirements. The contractual performance contained some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Y YELLOW/MARGINAL – Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

R RED/UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner.