TORP_0324.doc

DoD Counter Narcoterrorism Technology Program Office Kazakhstan Ground Surveillance Radars (GSR) procurement

PERFORMANCE WORK STATEMENT (PWS)

TORP 0324

DoD Counter Narcoterrorism Technology Program Office

Program and Operations Support

PERFORMANCE WORK STATEMENT

Kazakhstan Ground Surveillance Radars (GSR) Procurement

TORP 0324

6 august 2013

1.0 MISSION OBJECTIVE.

The DoD Counter-Narcoterrorism Program Office (CNTPO) was established to create Counter-Narcoterrorism Technology (CNT) networks, infrastructure, and capabilities worldwide that are focused on the detection, identification, and disruption of narcoterrorist activities and organizations. This task effort will support the War Fighter in the combating of narco-terrorism worldwide.

2.0 SCOPE.

2.1 Task Order Objective:

This Task Order (T/O) objective is to procure Ground Surveillance Radar (GSR) equipment necessary to support ongoing Counter Narcotics training and operations efforts conducted by the Border Guard Service, Ministry of Internal Affairs in the Republic of Kazakhstan.

2.2 Base Contract References:

This Task Order (T/O) establishes the requirements for the Contractor to provide support in the Basic Contract task area(s) of:

4.3.2 Training, Operations, and Logistics support

4.3.2.1 Operation, Maintenance and Repair

4.3.2.7 Logistics Support and Equipment

4.3.3.4 Material and Equipment Purchase

3.0 requirements

3.1 Base Requirement – Ground Surveillance Radars (GSR)

The contractor shall procure and deliver three (3) ground surveillance radar sets and conduct required training on the system.

BASE PERIOD

The Contractor shall provide three (3) ground surveillance radar units to supplement the current Model PGSR 2i (Beagle) units used by the Kazakhstan Border Guard Service.

Model PGSR 2i (Beagle) / Portable Ground Surveillance Radar (GSR):

Human detection range – 8 km ,vehicle detection range – 15km

Target Classification – automatic and sound

Selectable scanning speeds of 14 degrees per second and 7 degrees per second Operating principle: FMCW

Antenna type: Patch

Polarization: Horizontal

Frequency band I / J (X)

Max. transmitted power: 2 W

Radar unit power supply: 28 V DC (20 – 33V DC), max. 50 W

Operating time on single set of batteries: 10 – 12 h

Weight of radar unit: < 15 kg

Temperature ranges:

Operation: -30°C to +50°C

Storage: -40°C to +60°C

Mean time between failures: > 5000 hr

Mean time to recovery: < 1 hr

Maintainability: 2 level Built-in Test (BIT) to Line Replaceable Module (LRM)

Operator interface and GUI(graphic user interfaces) shall be in Russian

Reference: http://www.propatria-inc.com

Pro Patria Electronics Ltd

5100 Jaszbereny

Szabadsag ter 2, Hungary

The Contractor shall deliver the following GSR accessories (one per GSR):

- Radar unit; 1 each

- Case 1; 1 each

- Case 2; 1 each

- Battery container (box); 1 each

- Tripod; 1 each

- Operator unit; 1 each

- Main battery; 1 each

- Reserve battery; 1 each

- Vehicle power supply; 1 each

- AC/DC adapter with cable; 1 each

- Media Bay Battery (two in set: primary and reserve); 1 each

- Serial adapter; 1 each

- Radar cable; 1 each

- Connection cable; 1 each

- Connection cable II; 1 each

- LAN cable; 1 each

- P/T unit; 1 each

- Communication box; 1 each

- Adapter, terminal (8 in set);

- Battery charger (8 in set) with manual in Russian language;

- Headphones; 1 each

- Lithium-Ion battery; 1 each

- Field cable (100 m on reel); 1 each

- Screen protector kit; 1 each

- Cleaning kit; 1 each

- Sun protector jacket; 1 each

- Accessories backpack; 1 each

- Radar backpack; 1 each

- Warranty: 1-year

- All OEM documentation and manuals in Russian language.

These additional accessories are required:

- Antenna protective cover; 1 each

- Universal Conditioning Charger; 1 each

The Contractor shall provide one (1) operator use and maintenance training class for up to thirty-five (35) personnel using one (1) of the Beagle Portable Ground Surveillance Radars being delivered under this task. The contractors shall plan to conduct the training class one – two (1-2) weeks after GSR delivery.

The training duration minimum shall be five (5) days in duration. The Contractor shall ensure the training schedule includes two (2) fifteen (15) minute breaks and a one (1) hour lunch per training day. The contractor shall provide a beverage service during the breaks and food/beverage service during lunch for all training participants.

The training shall meet the following use and maintenance class objectives:

a. GRS system introduction covering basic understanding and purpose;

b. Introduction to radar operations, operator procedures and discipline, and operation of the system;

c. GRS station set-up, connections, power supply and accessory use, system programming and configurations;

d. Operating instructions and practical system tests, how to re-set the system; and

e. Typical mistakes during system use and how to eliminate system mistakes.

The training classroom/facility will be provided by the Kazakhstan Border Guard Service. The Contractor shall coordinate with the U.S. Government POC and the end user (Kazakhstan Border Guard Service) for the training classroom location in Almaty, Kazakhstan.

The contractor shall coordinate the delivery of the Beagle Portable GSRs to the POD, training dates and training location with the in-country team no later than one (1) month prior to delivery.

The contractor shall provide transportation to and from lodging and the training venue (i.e., lodging in Almaty to the classroom and from the classroom back to lodging location). Students will be originating in Almaty, Kazakhstan and will reside at the same location.

The contractor shall provide training tools, handouts, interpretation if needed, and other training related expenses. All training material shall be in Russian and delivered in hard copy form for each of the participants on at least one Microsoft Office compatible Master CD ROM for future needs of the end user (Kazakhstan Border Guard Service).

Upon competition of the training, the Contractor shall provide proof of qualified certification for all trainees. Records indicating the successful completion of the training shall be provided to the COR/TM.

3.2 Option A - Ground Surveillance Radars (GSR)

The contractor shall provide, deliver and ensure receipt and turn-over acceptance of all equipment listed sets and conduct required training on the system.

OPTION A

The Contractor shall provide four (4) ground surveillance radar units to supplement the current Model PGSR 2i (Beagle) units used by the Kazakhstan Border Service.

Sample ID number: Model PGSR 2i (Beagle) / Portable Ground Surveillance Radar (GSR):

Human detection range – 8 km , vehicle detection range – 15km

Target Classification – automatic and sound

Selectable scanning speeds of 14 degrees per second and 7 degrees per second

Operating principle: FMCW

Antenna type: Patch

Polarization: Horizontal

Frequency band I / J (X)

Max. transmitted power: 2 W

Radar unit power supply: 28 V DC (20 – 33V DC), max. 50 W

Operating time on single set of batteries: 10 – 12 h

Weight of radar unit: < 15 kg

Temperature ranges:

Operation: -30°C to +50°C

Storage: -40°C to +60°C

Mean time between failures: > 5000 hr

Mean time to recovery: < 1 hr

Maintainability: 2 level Built-in Test (BIT) to Line Replaceable Module (LRM)

Operator interface and GUI(graphic user interfaces) shall be in Russian

Reference: http://www.propatria-inc.com

Pro Patria Electronics Ltd

5100 Jaszbereny

Szabadsag ter 2, Hungary

The Contractor shall deliver the following GSR accessories (one per GSR):

- Radar unit; 1 each

- Case 1; 1 each

- Case 2; 1 each

- Battery container (box); 1 each

- Tripod; 1 each

- Operator unit; 1 each

- Main battery; 1 each

- Reserve battery; 1 each

- Vehicle power supply; 1 each

- AC/DC adapter with cable; 1 each

- Media Bay Battery (two in set: primary and reserve); 1 each

- Serial adapter; 1 each

- Radar cable; 1 each

- Connection cable; 1 each

- Connection cable II; 1 each

- LAN cable; 1 each

- P/T unit; 1 each

- Communication box; 1 each

- Adapter, terminal (8 in set); 1 each

- Battery charger (8 in set) with manual in Russian language; 1 each

- Headphones; 1 each

- Lithium-Ion battery; 1 each

- Field cable (100 m on reel); 1 each

- Screen protector kit; 1 each

- Cleaning kit; 1 each

- Sun protector jacket; 1 each

- Accessories backpack; 1 each

- Radar backpack; 1 each

- Warranty: 1-year

- All OEM documentation and manuals in Russian language.

These additional accessories are required:

The Contractor shall provide one (1) operator use and maintenance training class for up to thirty-five (35) personnel using one (1) of the Beagle Portable Ground Surveillance Radars being delivered under this task. The contractors shall plan to conduct the training class one – two (1-2) weeks after GSR delivery.

The training duration minimum shall be five (5) days in duration. The Contractor shall ensure the training schedule includes two (2) fifteen (15) minute breaks and a one (1) hour lunch per training day. The contractor shall provide a beverage service during the breaks and food/beverage service during lunch for all training participants.

The training shall meet the following use and maintenance class objectives:

a. GRS system introduction covering basic understanding and purpose;

b. Introduction to radar operations, operator procedures and discipline, and operation of the system;

c. GRS station set-up, connections, power supply and accessory use, system programming and configurations;

d. Operating instructions and practical system tests, how to re-set the system; and

e. Typical mistakes during system use and how to eliminate system mistakes.

The training classroom/facility will be provided by the Kazakhstan Border Guard Service. The Contractor shall coordinate with the U.S. Government POC and the end user (Kazakhstan Border Guard Service) for the training classroom location in Almaty, Kazakhstan.

The contractor shall coordinate the delivery of the Beagle Portable GSRs to the POD, training dates and training location with the in-country team no later than one (1) month prior to delivery.

The contractor shall provide transportation to and from lodging and the training venue (i.e., lodging in Almaty to the classroom and from the classroom back to lodging location). Students will be originating in Almaty, Kazakhstan and will reside at the same location.

The contractor shall provide training tools, handouts, interpretation if needed, and other training related expenses. All training material shall be in Russian and delivered in hard copy form for each of the participants on at least one Microsoft Office compatible Master CD ROM for future needs of the end user (Kazakhstan Border Guard Service).

Upon competition of the training, the Contractor shall provide proof of qualified certification for all trainees. Records indicating the successful completion of the training shall be provided to the COR/TM.

3.3 Option B - Ground Surveillance Radars (GSR)

The contractor shall provide, deliver and ensure receipt and turn-over acceptance of all equipment listed.

OPTION B

The Contractor shall provide three (3) ground surveillance radar units to supplement the current Model PGSR 2i (Beagle) units used by the Kazakhstan Border Service.

Sample ID number: Model PGSR 2i (Beagle) / Portable Ground Surveillance Radar (GSR):

Human detection range – 8 km , vehicle detection range – 15km

Target Classification – automatic and sound

Selectable scanning speeds of 14 degrees per second and 7 degrees per second

Operating principle: FMCW

Antenna type: Patch

Polarization: Horizontal

Frequency band I / J (X)

Max. transmitted power: 2 W

Radar unit power supply: 28 V DC (20 – 33V DC), max. 50 W

Operating time on single set of batteries: 10 – 12 h

Weight of radar unit: < 15 kg

Temperature ranges:

Operation: -30°C to +50°C

Storage: -40°C to +60°C

Mean time between failures: > 5000 hr

Mean time to recovery: < 1 hr

Maintainability: 2 level Built-in Test (BIT) to Line Replaceable Module (LRM)

Operator interface and GUI(graphic user interfaces) shall be in Russian

Reference: http://www.propatria-inc.com

Pro Patria Electronics Ltd

5100 Jaszbereny

Szabadsag ter 2, Hungary

The Contractor shall deliver the following GSR accessories (one per GSR):

- Radar unit; 1 each

- Case 1; 1 each

- Case 2; 1 each

- Battery container (box); 1 each

- Tripod; 1 each

- Operator unit; 1 each

- Main battery; 1 each

- Reserve battery; 1 each

- Vehicle power supply; 1 each

- AC/DC adapter with cable; 1 each

- Media Bay Battery (two in set: primary and reserve); 1 each

- Serial adapter; 1 each

- Radar cable; 1 each

- Connection cable; 1 each

- Connection cable II; 1 each

- LAN cable; 1 each

- P/T unit; 1 each

- Communication box; 1 each

- Adapter, terminal (8 in set); 1 each

- Battery charger (8 in set) with manual in Russian language; 1 each

- Headphones; 1 each

- Lithium-Ion battery; 1 each

- Field cable (100 m on reel); 1 each

- Screen protector kit; 1 each

- Cleaning kit; 1 each

- Sun protector jacket; 1 each

- Accessories backpack; 1 each

- Radar backpack; 1 each

- Warranty: 1-year

- All OEM documentation and manuals in Russian language.

These additional accessories are required:

4.0 TASK ORDER PERFORMANCE REQUIREMENTS

4.1 The contractor shall be responsible for all associated taxes (e.g. VAT), duties and customs fees, and other related charges. Historically Kazakhstan has had very high (est. 20%) customs fees and taxes for the importation and delivery of material that is not accepted as locally or regionally produced. At this time, waivers or exemptions are not available to preclude the payment of the VAT tax.

4.2 The contractor shall also be responsible for all aspects of export compliance, including compliance with the Arms Export Control Act and International Traffic in Arms Regulations (ITAR).

4.3 The contractor shall ensure the appropriate Technical Assistance Agreements (TAAs) and/or applicable export licenses are in place before conducting any activity under this task order that requires such approval and documentation.

4.4 All materials shall be of good quality and durability according to commercially accepted quality standards for similar products. All equipment shall be new. All equipment shall be supplied with OEM use and maintenance manuals in the Russian language. In an effort to reduce translation required and translation costs, the Original Equipment Manufacturer (OEM) manuals shall be requested in the Russian language. Any manuals not available in the Russian language shall be translated to Russian.

4.5 All items shall be provided with standard Original Equipment Manufacturer (OEM) warranties. The terms of the warranties shall be clearly presented in the name of End User (EU). As prescribed in FAR 12.404, the contractor agrees that the supplies or services furnished under this contract shall be covered by the minimum warranties which are offered to the general public. All utilization of commercially available OEM warranty associated with the equipment shall be the responsibility of the EU upon receipt of the material from the United States Government.

4.6 DELIVERY

4.6.1 Ordered items shall be delivered in a single shipment unless the contractor can demonstrate value to the USG for a multiple delivery approach. Partial shipments of ordered items are not authorized unless preapproved or requested by the Contracting Officer (KO). Any change in the FOB address shall be agreed to by the KO and the prime contractor in writing.

4.6.2 The contractor shall provide DD250 Forms and a list of equipment and accessories (including serial numbers) with by-item costs to the POCs below one month prior to the delivery and transfer.

4.6.3 The contractor shall be responsible for providing own lodging and air/ground transportation while in Almaty for delivery/training.

4.6.4 Final delivery of ordered items shall be Free on Board (FOB) at destination. All equipment and material shall clear customs prior to delivery. The use of an in-country broker is highly encouraged to guarantee proper customs clearance and equipment delivery.

4.6.5 The contractor shall provide, deliver and ensure receipt and turn-over acceptance of all equipment listed in the attached appendices for this T/O to the following Point of Delivery (POD):

Military Unit 2458

Suyunbay Street 351

Almaty, Kazakhstan

Zip Code: 050000

4.6.6 The following personnel are Points of Contact (POC) for the delivery location:

5.0 WORK HOURS AND LOCATION.

5.1 Level of Effort

The principal place of performance for this T/O shall be in Kazakhstan. The Contractor may be required to provide labor hours in excess of 40 hours per work week to include holiday and weekends, and/or during irregular times and shifts based upon CN&GT operations and exercises.

5.2 Temporary Duty (TDY) Travel

5.2.1 The Contractor shall perform TDY non-local travel, as required in the performance of this effort. All travel required and approved under this effort will be paid IAW the Basic Contract by reimbursement to the Contractor. Only required travel previously approved by the KO/COR will be reimbursed under this effort.

5.2.2 The Contractor shall ensure that all employees in the SPOT database have a current DD Form 93 (Record of Emergency Data Card) on file with both the Contractor and the designated Government official.

5.2.3 All personnel performing duties Outside the Continental United States (OCONUS) shall be included in and insured with a policy covering Defense Base Act (DBA) requirements. DBA insurance for all personnel performing work OCONUS under this task order is required.

6.0 GOVERNMENT FURNISHED EQUIPMENT OR MATERIAL (GFE/GFM).

The Kazakhstan Border Guard Service shall provide the training facility located in Almaty, Kazakhstan.

7.0 DELIVERABLES

7.1 Basic Contract Deliverables.

The following deliverables are required as per the basic contract and are applicable to this task order.

No.

No. of

Copies* Basic

Contract

Reference

PWS

Reference Due**

*Copies are to be submitted electronically whenever possible. Recipients at a minimum should include the Contracting Officer’s Representative (COR) and Technical Monitor (TM).

**Unless specified otherwise, number of days after the effective date of this T/O.

7.2 Contractor’s Progress Report. (CDRL A002)

The contractor shall provide a monthly report summarizing all tasks preformed, meetings, reports, presentations, deliverables personnel changes/rotations for the previous month. These reports shall be delivered in accordance with CDRL A002 Contractor’s Progress Report of the Basic Contract. These reports are due ten (10) business days from the end of the previous month.

7.3 Management Plan. (A00G)

The Contractor shall provide a management plan that shall define the management approach to plan and control this task order effort. The management plan must delineate how the Contractor plans to accomplish the effort supporting the specific T/O, to include a breakout of Direct Productive Person Hours (DPPHs), travel, material, Other Direct Costs (ODC), DBA Insurance, a milestone schedule, and a schedule for the planned expenditure of funds. This deliverable is due ten (10) days after a request is made.

7.4 Status Meetings. (A003)

The Contractor shall participate in status meetings, to be scheduled upon request of the responsible Contracting Officer or written designee, to discuss and to informally evaluate the Contractor’s efforts and accomplishments in direct relation to specific T/Os. During the meetings, the Contractor shall present necessary data to enable a joint review of its various assigned tasks, attendant schedules, and resource expenditures. The Contractor shall present and participate in technical discussions and shall inform, in a timely fashion, the TM of any problems with contract execution and any proposed solutions. The Contractor shall attend and participate in other meetings, as scheduled by the responsible contracting officer or written designee.

7.5 Export Control Document (A00H)

The contractor shall provide a cover letter describing the purpose of their submission, POC, Contract/TORP number, description of each enclosed attachment and shall include original document(s) nomenclature (if revised). The attachments shall be originals or certified originals and be dated, signed by a cognizant authority and indicate specific agreement terms. The contractor shall provide an English translation of foreign language documents when applicable. This documentation is due five (5) days prior to final delivery, unless otherwise specified in task order.

8.0 TASK ORDER UNIQUE Deliverables

The following deliverables are required as stated in this task order.

*Copies are to be submitted electronically whenever possible. Recipients at a minimum should include the Contracting Officer’s Representative (COR) and Technical Monitor (TM).

**Unless specified otherwise, number of days after the effective date of this T/O.

8.1 Master Schedule (A00G)

The Contractor shall create, maintain, and provide a Master Project Schedule for Government approval. The schedule may be incorporated in the standard monthly report deliverable with any updates specifically noted. The schedule must cover all phases of the project from kick off to task order close out. The Master Schedule is due thirty (30) days after date of award and must clearly show, but is not limited to, the following information as applicable:

· Milestones for staffing

· Milestones for procurement of equipment

· Milestones for training

· Milestones showing all deliverables

8.2 Training Schedule (A00G)

The Contractor shall provide to the COR/TM a Training Schedule and Points of Instruction (POI) within 45 days of the award. The training schedule and POI shall be based on OEM (Original Equipment Manufacturer) recommended procedures for the Model PGSR 2i (Beagle) Ground Search Radar. The initial report is due 45 days after contract award. Subsequent Training Schedule updates will be provided if timeline/milestone changes occur.

8.3 Contractor’s Training Progress Report (A00G)

The Contractor shall provide to the COR/TM a Training Progress Report at the completion of the Model PGSR 2i (Beagle) Ground Search Radar training reporting the names and number of students certified as fully trained on the Model PGSR 2i (Beagle) Ground Search Radar.

8.4 T/O Quality Control Plan (A00G)

The contractor shall provide a draft specific T/O QCP as part of the response to the TORP for the basic and optional task order. The final plan shall be provided within 15 days after the date of the task order award. At a minimum, the T/O QCP shall address the following:

· QC Execution: The plan shall not be cursory, but shall discuss specifically how the prime contractor shall execute its QC responsibilities. The T/O QCP shall include a clearly defined QC process, key performance indicators, QC schedules and QC personnel, by name, to include those that will be performing subcontractor oversight and oversight of activities in-theater. The plan shall address how QC trend analysis and tracking of corrective actions will accomplished.

· The T/O QCP shall discuss the prime's management activity that will provide oversight and involvement in the QC process. QC personnel should not be buried in the organization, but should have a direct line to upper management.

· Reporting: Weekly status reports shall specifically discuss quality control activities over the reporting period and planned activities for the next period. Information shall specifically address WHO conducted the QC, WHEN was the QC executed, HOW was the QC executed and WHAT the findings and corrective actions were. Trends overtime shall be discussed.

· Invoice Quality Control and Review: The contractor shall discuss how invoice reviews will be conducted, to include discussion on how the primes, subcontractor and supplier supporting data will be reviewed for consistency with task order requirements and the contractor's approach to execute the task order.

APPENDIX A

PERFORMANCE REQUIREMENTS SUMMARY MATRIX

PERFORMANCE

OBJECTIVE

PERFORMANCE INCENTIVE

Performance meets all technical and functional requirements, and is highly responsive to changes in technical direction and/or the technical support environment.

Personnel qualifications, assessments, evaluations, analyses, recommendations, and related input are thorough, reliable, highly relevant to T/O requirements, and consist of substantial depth and breadth of subject matter expertise.

Deliverable reports contain all required data and meet all applicable CDRL requirements.

Contractor technical performance meets all T/O requirements.

Adequate Key Personnel with appropriate qualifications including security clearances (if required) provided at least 95% of time. Problems that are encountered are minor and resolved in a satisfactory manner.

EXCEPTIONAL

Performance meets all and exceeds many T/O requirements. Performance delivered with no required re-performance/rework 99% of time; problems that are encountered are minor and resolved in a highly effective manner.

VERY GOOD

Performance and deliverables meet all and exceed some T/O requirements. Performance delivered with no required re-performance/rework at least 97% of time; problems that are encountered are minor and resolved in an effective manner.

SATISFACTORY

Performance and deliverables meet all T/O requirements. Performance delivered with no re-performance/rework at least 95% of time; problems that are encountered are minor and resolved in a satisfactory manner.

MARGINAL

Some T/O requirements not met and/or performance delivered with re-performance/rework required more than 20% of time. Problems encountered were resolved in a less than satisfactory manner.

UNSATISFACTORY

Many T/O requirements not met. Numerous re-performances/rework required. Substantial problems were encountered and inadequate corrective actions employed.

Services.

Assignment of performance rating for schedule criteria:

EXCEPTIONAL

T/O milestones/ performance dates met or exceeded 99% of time (excluding government caused delays)

VERY GOOD

T/O milestones/ performance dates met or exceeded at least 97% of time (excluding government caused delays)

SATISFACTORY

T/O milestones/ performance dates met or exceeded at least 95% of time (excluding government caused delays)

MARGINAL

T/O milestones/ performance dates met less than 95% of time (excluding government caused delays)

UNSATISFACTORY

T/O schedule/performance dates met less than 80% of time

(excluding government caused delays)

Actual T/O labor resource mix is maintained within 3% of originally awarded T/O resource mix; travel and ODCs effectively monitored and controlled.

EXCEPTIONAL

Actual T/O resource mix maintained within originally awarded T/O resource mix

VERY GOOD

Actual T/O resource mix maintained within 1% of originally awarded T/O resource mix

SATISFACTORY

Actual T/O resource mix maintained within 3% of originally awarded T/O resource mix

MARGINAL

Actual T/O resource mix maintained within 10% of originally awarded T/O resource mix

UNSATISFACTORY Actual T/O resource mix exceeds 10% of originally awarded T/O resource mix