80KSC020R0024 Attachment J-A Deliverables.pdf

NASA/KSC SOLICITATION 80KSC020R0024

ATTACHMENT J-A PROJECT DELIVERABLES

Incidental deliverables (manuals, reports, plans, and other written documentation) to be provided under this contract are identified in this Attachment J-A. Nothing contained in this Attachment J-A shall relieve the Contractor from furnishing data called for by, or under the authority of, other provisions of this contract which are not identified and described in this Attachment J-A. The costs for data to be furnished in response to Attachment J-A are included in the firm-fixed price of this contract.

J-A-1 SUBMITTAL SCHEDULES (MAY 2019)

ALTERNATE 2

Within five days of Notice of Award, the contractor shall request a submittal register from the Contracting Officer or assigned representative.

(a) At the Pre-work Conference, the Contractor shall provide, for approval by the Contracting Officer, the following schedules of submittals:

(1) A schedule of all shop drawings and technical submittals required by the specifications and drawings. The schedule will indicate the specification or drawing reference requiring the submittal; the material, item or process for which the submittal is required; the "SD" number and identifying title of the submittal; the Contractor's anticipated submission date and the approval need date.

(2) A separate schedule of all other submittals required under the contract but not listed in the specifications or drawings. The schedule will indicate the contract requirement reference; the type or title of the submittal; the Contractor's anticipated submission date and the approval need date (if approval is required).

(b) All submittals called for by the contract documents will be listed on one of the above schedules. If a submittal is called for but does not pertain to the contract work, the Contractor will include it in the applicable schedule and annotate it "N/A" with a brief explanation. Approval of the schedules by the Contracting Officer does not relieve the Contractor of supplying submittals required by the contract documents but which have been omitted from the schedules or marked "N/A".

(c) Copies of both schedules will be re-submitted monthly annotated by the Contractor with actual submission and approval dates. When all items on a schedule have been finally approved, no further re-submittal of the schedule is required.

(End of Project Deliverable Requirement)

J-A-2 SHOP DRAWINGS (MAY 2019)

Pursuant to FAR clause 52.236-21 entitled "Specifications and Drawings for Construction"; the Contractor shall submit Shop Drawings (SDs) as detailed below. For purposes of this clause, the term “Shop Drawings” shall be construed to include all “Submittal Descriptions” (Type SD-01, SD-02, SD-03, etc., as required by project technical specifications) that are necessary to fully describe contractor supplied materials and installation methods that demonstrate compliance with the technical and performance requirements of the contract. Submittal Descriptions include drawings, design data, catalog cuts, descriptive literature, illustrations, schedules, performance and test data, and similar materials to be furnished by the contractor.

The preparation and distribution requirements described herein apply to all such SD submittals except as noted in technical specifications or otherwise directed by the Contracting Officer.

(a) At the Pre-work conference, the contractor and contracting officer’s representative (COR) shall meet to determine what submittals are required to be reviewed and discussed prior to issuance. Prior to issuance of any of these submittals, the contractor must notify the COR within seven calendar days of the submittal to facilitate a meeting between all of the key stakeholders. In addition, the contractor shall provide an advance copy of the submittal to be discussed at the meeting.

(b) Shop drawing submittals will be processed by the government utilizing a SharePoint website and the contractor will be required to use this as the main interface for project documentation unless otherwise noted or directed by the contracting officer. Paper hard copy shop drawings are still required for the following systems:

(1) Fire Alarm

(2) Fire Suppression System

(3) Controls System

Shop drawing submittals for systems that have been delegated for design and construction to the contractor shall be submitted as hardcopies for review and approval by the government unless otherwise directed by the Contracting Officer.

(c) For shop drawing submittals where SharePoint is not being used the contractor shall provide complete sets for the KSC functional organizations. Up to 10 printed hard copies will be required per shop drawing. Hardcopies will need to be submitted directly to the government appointed administrative assistant who, in turn, will distribute them to the functional organizations.

(d) The Contractor shall develop a submittal matrix for every submittal identified in the submittal register. The submittal matrix for each submittal shall identify all of the requirements for identified submittal from all contract documents (i.e. drawings, specifications and contract requirements). The contractor shall identify how each of the requirements are met by the submittal. An example submittal matrix will be provided by the Contracting Officer.

(e) Shop drawings, except for I&C related shop drawings, will be returned to the Contractor within 21 calendar days of the recorded submission date, except I&C related shop drawings will be returned to the Contractor within 30 calendar days, with appropriate review and approval notations, as described in the following process:

(f) Submission to the government shall be complete, detailed, and contain all drawings. Partial submittals will not be accepted unless specifically approved by the Contracting Officer. Any partial submittals shall be so indicated and any outstanding submittal required to complete the package shall be identified.

(g) Shop drawings will be returned to the contractor with one of the following dispositions:

(1) Approved (A) – Contents indicated on the shop drawings are approved for implementation.

(2) Approved as Noted (AN): Contents are conditionally approved for implementation; the government will identify conditions for approval. The Contractor may proceed with the work covered provided he takes no exception to the corrections noted. The notes shall be incorporated on the shop drawings prior to submission of the final shop drawings.

(3) Not Approved (NA): Contents are not approved for implementation; reason for disapproval will be identified by the government. Contractor to make the necessary corrections and revisions on the drawings and re-submit them for approval, prior to proceeding with any of the work depicted on the drawings. Document shall be revised and resubmitted for review and approval no later than ten business days after government disposition, unless a written consent has been provided by the contracting officer or COR.

The Contractor shall make any corrections required by the Contracting Officer. If the Contractor considers any correction or notation indicated on the returned shop drawings to constitute a change to the contract drawings or specifications; notice as required under the clause entitled "Changes" shall be given to the Contracting Officer.

Contractor Proceeds with Approved SD

Contractor Submits Shop Drawing For Review and

Approval

Government Distributes Shop Drawing For Review to A&E and System Engineers (LDEs)

A&E and LDEs provide review comments, to

Project Design Manager and Construction COR

Design Manager and Construction COR Provide

Final Review and Disposition

Document Approved

Contractor Addresses Comments and Resubmit within 10 business days.*

YES

NO

*NOTE: If the contractor needs additional time for revision, a request shall be submitted to the contracting officer with a new proposed submission date.

(4) Returned for Correction (RC): Document does not contain sufficient detail or information for approval (e.g. Shop drawing form is not properly filled out, indicators not included as part of catalog cuts, etc.) Document shall be revised and resubmitted for review and approval no later than ten business days after government disposition, unless written consent has been provided by the contracting officer or COR.

(5) Record Only (RO): Document has been reviewed and processed; no approval deemed necessary.

(h) The Contractor shall utilize NASA KSC Form 50-308 for submission of shop drawings; the form shall clearly identify the specific section and paragraph of the contract specification or drawing for which the contractor is submitting the shop drawing for. The government reserves the right to reject shop drawings if the form is not properly filled out or if it does not contain sufficient detail for approval.

(i) A digital shop drawing shall be assembled as a Portable Digital Format document portfolio utilizing

Adobe Acrobat or government approved equivalent.

(j) Shop drawings shall be submitted in a logical sequence that is coordinated with long lead-time procurements, fabrication, and construction schedules. A filename structure is encouraged to be coordinated with the COR for filing purposes.

(k) Shop drawings for certain systems (e.g. fire detection/suppression) must be submitted within 60 days following the contractor’s receipt of Notice to Proceed. Associated as built drawings, software, programs and test procedures must be submitted no later than 60 days prior to acceptance or functional testing. See Shop Drawing and submittal references in the project technical specifications for affected submittals and their respective deadlines.

(l) "Drawings" as opposed to "Shop Drawings" shall mean actual drawings, diagrams, layouts and schematics. "Drawings" fall under the more general term "Shop Drawings" which include other required materials.

(1) Drawings shall be uniform in size, nominally 24 by 36 inches, with a maximum size of 28 by

40 inches. All drawings shall have dark lines on a white background.

(2) A blank space, no smaller than 4 by 5 inches shall be reserved on the right hand half of each sheet for the Government disposition stamp.

(m) The Government’s engineering review of the Contractor’s shop drawing submittal(s) is for general conformance with the design concept of the project and the information given in the contract documents. As such, approval of the shop drawings by the Contracting Officer shall not be construed as a complete check, but will indicate only that the general method of construction and detailing is satisfactory. It is the contractor’s sole responsibility to verify field dimensions and design adequacy.

The Contractor is responsible for connection details; confirming and correlating all quantities and dimensions; selecting fabrication processes and techniques of construction; coordinating the work with that of other trades and performing the work in a safe and satisfactory manner, and certifying that proposed products meet all technical specifications and all contractual provisions, especially those relating to the ‘Buy American Act’. Corrections or comments made as part of the Government review do not relieve the Contractor from compliance with the requirements of the contract documents. Likewise, any approval of a Shop Drawing Submittal containing an unidentified deviation from the technical requirements of the applicable contract drawings, maps and specifications, shall not relieve the contractor from compliance with the technical requirements.

(n) If changes are necessary to approved shop drawings, whether as a result of a contract change or for any other reasons, the Contractor shall make such revisions and resubmit the shop drawings in accordance with the procedures in paragraphs (1) through (3) above. No item of work requiring a shop drawings change shall be accomplished until the shop drawing change is approved.

(o) Whenever the Contractor's shop drawings contain any changes or deviations from the technical requirements of the contract drawings, maps and specifications, they shall be clearly identified on the applicable shop drawings. All shop drawings containing deviations must be accompanied by a KSC FORM 50-314, Contractor Request for Deviation / Waiver, in accordance with the Contract Section C clause entitled "Deviations and Waivers". Any deviation request addressing the Contractor’s inability to comply with the ‘Buy American Act’ must be accompanied by a ‘Request for Determination of Inapplicability of the Buy American Act’. Failure to note a deviation on a submitted shop drawing that is subsequently returned as “approved” or “approved as noted” will not constitute approval of the deviation.

(p) Progress payments will not be made on materials and equipment that have been delivered to the job site but not approved on shop drawings.

J-A-3 RECORD DRAWINGS (MAY 2019)

(a) Record drawings or otherwise referred to as “project as-built drawings” are revised sets of drawings made from the original design drawings supplied to the contractor that include the integration of changes made in the fabrication and field installation (i.e. design changes, component relocation, rerouting of distribution systems, changes required for coordination among trades, etc). The record drawings shall also reflect any changes made to the contract via contract modification. The incorporation of reference flags to contract changes into the as-built drawings are not considered sufficient revisions.

(b) The Contractor shall verify all dimensions and Geographical Information System (GIS) data shown on the contract drawings. Civil discipline systems, such as site dimensions and elevations, underground utilities, manholes, access points, paving, etc. and systems requiring state certifications, such as stormwater systems, shall require verification by a registered land surveyor. As-built dimensions and GIS data shall be at the same level of detail as the contract drawings.

(c) All dimensional changes shall be reflected as corrected dimensions by striking through the dimension value with a single line and circling the change. A leader shall point from the actual as-built dimension to the circled change. All utility routing and interface changes shall be reflected on the drawings to scale and defined with sufficient dimensions to be able to locate. Indications by reference alone, for example to a change order number, will not be acceptable.

(d) These record drawings shall be maintained by the Contractor at the work site and shall be updated based on job progress to reflect all changes and deviations and actual routing of all field-routed utilities and services. All lines, letters, and details shall be sharp, clear, and fully legible. All additions to the drawings shall be precisely drawn to scale of the original drawing and their locations shall be dimensioned.

(e) Final Systems Drawings for Wiring/Devices/Control Systems:

(1) Final system drawings for wiring and control systems shall be prepared and submitted as described below, and in accordance with additional requirements as described in technical specifications.

(2) Record drawings shall be made available for Government review on a monthly basis at the job site. This monthly review of record drawings will be part of the monthly monetary progress review. Failure to maintain up to date integrated copies of the records drawings may result in a decrease to the allowable pay request amount.

(3) Drawings for installation of wiring, devices and/or controls that require field routing must be red-lined, reproduced, verified for accuracy, and submitted for approval, per the requirements set forth under the Project Deliverable titled Shop Drawings, a minimum of two weeks before requesting a final walkdown of the systems listed in paragraph (4) below. These drawings shall be labeled “FINAL SHOP DRAWINGS”. In addition to hardcopy reproductions, the final drawings submittals shall include electronic files in Intergraph or Microstation format or in a Computer Aided Design (CAD) format compatible with Intergraph or Microstation.

(4) Final Systems Drawings are required for:

(i) HVAC

(ii) Paging/Area Warning

(iii) Premise Wiring

(iv) Electrical control schematics and connection diagrams

(v) Elevators

(vi) Fire detection/suppression systems

(vii) Any other system involving wiring and controls, with the exception of facility lighting

(f) Sewer System Certification:

The Contractor shall provide to the Contracting Officer three sets of drawings in the form of an As- Built Survey signed and sealed by a State of Florida Registered Land Surveyor for all work involving sewer system installations or modifications to sewer systems. The as-built survey shall show all locations and invert elevations of the sewer system to verify that its placement is per contract drawings. The submittal shall be complete and sufficient for the Engineer of Record’s certification to the Florida Department of Environmental Protection. The as-built survey level of detail shall be the same as shown in the contract drawings. If significant differences exist between the contract requirements and as-built conditions as evidenced by the survey, the differences shall be corrected and a new as-built survey made and submitted. Drawings shall be provided prior to the final inspection.

(g) Record drawings shall be made available for Government review on a monthly basis at the job site.

This monthly review of record drawings will be part of the monthly monetary progress review.

(h) The Contractor is responsible for providing a full set of construction as-builts at the completion of the project, to include as-builts of any delegated design and fabrication scope of the project. For all delegated design and fabrication scope, the contractor shall submit original CAD Native files as well as portable digital format (pdf).

(i) The Contractor is required to include as-built drawing status and completion percentages in the construction schedule and all schedule submittals. As-built status and submittals are a requirement on all pay request submittals.

(j) An integrated set of the construction as-built drawings or redlined drawings is to be readily available at all times on the jobsite in the prime contractor’s possession, for review by the government and inspectors.

(k) After completion of all construction and before final payment is made, the Contractor shall submit one complete set of full size blue line contract drawings with fully dimensioned changes shown in red pencil to the Contracting Officer.

J-A-4 MISCELLANEOUS DOCUMENTATION (MAR 2014)

(a) Documentation submitted under this clause shall not be submitted as shop drawings.

(b) The Contractor shall submit an original and one copy of all correspondence, delivery tickets, soil compaction reports, contractor daily reports, concrete test reports, and welding certifications or other worker qualification certifications, to the Contracting Officer.

(c) The Contractor shall submit an original and four copies of all other documentation (except shop drawings) pertaining to this contract, including asbestos abatement plans, to the Contracting Officer.

(d) In the event of a conflict within this contract, the provisions of this requirement shall take precedence over any other contractual requirement pertaining to the number of copies to be submitted except for shop drawings which shall be submitted in accordance with Project Deliverable Requirement J-A-2, Shop Drawings.

J-A-5 PROGRESS SCHEDULES (JAN 2017)

Scheduling requirements and progress schedules shall follow the Unified Facilities Guide Specifications (UFGS) Section 01 32 01.00 10.

Per the UFGS, update the Progress Schedule on a regular basis, monthly at a minimum.

As-built drawing status shall be updated in all progress schedules.

Pursuant to FAR 52.236-15, entitled "Schedules for Construction Contracts," the Contractor shall include no less than the following information on the Progress Schedule:

(a) For projects involving the installation or modification of Fire Alarm systems, include as a minimum, the following line items on the Statement of Values:

(1) Fire Alarm Rough-In Material

(2) Fire Alarm Rough-In Labor

(3) Fire Alarm Trim Material

(4) Fire Alarm Trim Labor

(5) Fire Alarm Preliminary Testing

(6) Fire Alarm Final Testing

(b) For projects involving the installation or modification of Building Controls (i.e. HVAC, lighting, etc) systems, include as a minimum, the following line items on the schedule of values:

(1) Controls Rough-In Material

(2) Controls Rough-In Labor

(3) Controls Trim Material

(4) Controls Trim Labor

(5) Controls Testing

(c) Separate line items for Mobilization and Shop Drawing submittal and approval (these items are to show no associated costs).

(d) The Progress Schedule shall indicate the file date and status date (data date).

(e) The Progress Schedule shall contain clearly defined and labeled relationships of the conventional type (i.e. Finish-to-Start (FS), Start-to-Start (SS) or Finish-to-Finish (FF)). Negative lags will not be permitted nor will positive lags inserted for the purpose of sequestering float. The Schedule shall contain only two open ends, one predecessor open end prior to NTP or Project Start and one successor open end following Project Complete. Activity date constraints shall be kept to a minimum, limited primarily to project and/or contractual milestones. Contract downtime shall be shown in the schedule as “downtime activities” or shall be specifically defined in project calendars.

Downtime shall not be incorporated into activity durations.

(f) Statement of Values (SOV): To determine progress, the contractor must submit a detailed continuation sheet of the contractor pay request (Contract Attachment J-D - Statement of Values) in the native format, preferably compatible with Microsoft Excel. The detailed continuation sheet shall provide categories for:

(1) Item Number

(2) Description of the Work

(3) Scheduled Value

(4) Work Completed – Previous

(5) Work Completed - This Period

(6) Materials Presently Stored

(7) Total Completed and Stored To Date

(8) Total Percent Complete

(9) Balance To Finish

(10) Retainage (if applicable)

J-A-6 SCHEDULING (MAR 2014)

(a) The Contractor will be required to provide detailed scheduling information regarding planned operations to the Contracting Officer’s designated representative for input to the LC 39 area 72 hour/11-day operations schedule (a total of 14 days). This schedule input must be provided on a daily basis prior to 1:00 P.M. The schedule must show the Contractor's planned operations in detail for the next 3 days in hourly increments and in shift increments for the following 11 days.

(b) All Contractor operations requiring support from KSC, such as outages or fire and safety standby, for hazardous operations, shall be identified.

J-A-7 STORMWATER POLLUTION PREVENTION (DEC 2016)

(a) The contractor shall prepare and submit a Notice of Intent (NOI) to the Florida Department of Environmental Protection, after review by the NASA Environmental Assurance Branch (EAB), and pay required permit fees, under the State of Florida’s National Pollutant Discharge Elimination System (NPDES) permit for all activities that disturb greater than one (>1) acre of land. The Contractor shall submit this NOI to be covered under the NPDES “Generic Permit for Stormwater Discharge from Large and Small Construction Activities”. The NOI requires that the Contractor have a Stormwater Pollution Prevention Plan prepared and on-site. The pollution prevention measures selected and maintained by the Contractor shall be such that water quality standards are not violated as a result of the Contractor’s construction activities. All pollution prevention measures shall be in accordance with the NPDES permit and the Environmental Resources Permit specific to this project.

The Contractor shall conduct and document inspections of the project area as required by the permits.

The Contractor shall provide to the government a copy of the submitted NOI at least 2 days prior to the start of any earthwork or land clearing activities. The Contractor shall provide to the government, at the end of the project, copies of NOI, the FDEP Acknowledgement letter, the inspection reports, the Notice of Termination (NOT), and the FDEP Final Closure letter.

(b) The NOI is not required for activities that disturb less than or equal to one (<1) acre of land; however, the Contractor shall implement erosion and sediment control best management practices (BMPs) as necessary to minimize environmental damage and maintain compliance with regulatory requirements.

J-A-8 MAJOR EQUIPMENT SUBMITTALS (MAR 2014)

Major equipment submittals (i.e. AHUs, etc.) shall be unacceptable unless accompanied by all associated ductwork, piping, etc. coordination & fabrication drawings per specifications. Fire protection submittals shall be submitted within 60 days of Notice to Proceed (NTP). HVAC submittals shall be submitted within 75 days of NTP. Fire alarm and control submittals shall be submitted within 90 days of NTP.

J-A-9 TOXIC METALS SAFETY AND HEALTH PLAN (MAY 2019)

(a) The use of paints containing heavy metals and polychlorinated biphenyls PCB) has been commonplace at the Kennedy Space Center. The Contractor shall assume that all existing painted surfaces encountered in the performance of work contain heavy metals and PCB when developing the Toxic Metals Safety and Health Plan and performing work. The Contractor may, at his discretion, test any painted surfaces, in accordance with appropriate regulatory standards, to determine the absence of heavy metals and PCB in the paint.

(b) In addition to and separate from the Safety and Health Plan required under this contract, the

Contractor shall submit a detailed Toxic Metals Safety and Health Plan. The Toxic Metals Safety and Health Plan shall disclose how the Contractor intends to protect NASA and contractor employees as well as the environment from toxic metals during the ongoing activities of this contract. The contractor shall submit a minimum of five (5) copies of the Toxic Metals Safety and Health Plan for review and approval by the Contracting Officer. The Contracting Officer will forward one copy each to the Environmental Assurance Branch for review.

(c) The Toxic Metals Safety and Health Plan shall provide a description of the Contractor’s approach to contain and control dusts, fumes and other airborne or waterborne emissions from the work site for the protection of other personnel at the work location and the environment. This part of the plan shall also discuss monitoring activities during the work in progress to assure the effectiveness of the Contractor’s emission control measures.

(d) The Toxic Metals Safety and Health Plan shall also provide written policies, plans, and procedures detailing how the contractor intends to comply with the Occupational Safety and Health Administration (OSHA) Construction Industry Standards (29 CFR 1926) and applicable General Industry Standards (29 CFR 1910). As a minimum, the Toxic Metals Safety and Health Plan shall address how compliance with the following regulations will be achieved:

(1) 19 CFR, Part 1926, Safety and Health Regulations for Construction, Subpart D, Occupational

Safety & Health Environmental Controls

(2) 1926.55, Gases, Vapors, Fumes, Mists, and Dusts

(3) 1926.59, Hazard Communication

(4) 1926.62, Lead

(5) 1926.1127, Cadmium, Subpart E, Personal Protective and Life Saving Equipment

(6) 1926.103, Respiratory Protection

(7) 1926.353, Ventilation and Protection in welding cutting, and heating

(8) 1926.154, Welding, cutting, and heating in way of preservative coatings

(9) KHB 1840.1 (Latest Edition), KSC Industrial Hygiene Handbook, as applicable

(10) KHB 1820.4 (Latest Edition), KSC Respiratory Protection Program, as applicable

The regulations require strict contractor adherence but are not limited to items such as employee training, respiratory protection, protective clothing and equipment, employee medical surveillance, hygiene facilities, warning signs, record keeping, air monitoring, and housekeeping.

J-A-10 SAFETY DATA SHEETS (SDS) SUBMITTAL/CHEMICAL INVENTORY REPORTING

AND MANAGEMENT (MAY 2019)

The Contractor shall provide a complete and accurate list, accompanied by the applicable Safety Data Sheets (SDS), of all materials and chemicals listed on the Consolidated List of Chemicals Subject to the Emergency Planning and Community Right-To-Know Act (EPCRA) and Section 112(r) of the Clean Air Act that will be stored onsite and/or used in the execution of this contract, regardless of the quantity. This information shall be provided to the Contracting Officer (CO) prior to the time of delivery of the materials and chemicals to the site. This inventory is to be updated and resubmitted to the CO on a monthly basis. All inventory reporting is to be completed on Kennedy Space Center Form 8-313NS, Chemical Inventory for Construction Projects. Appropriate labels and SDS shall be provided for all chemical shipments.

J-A-11 LIFTING PLAN AND RIGGING PLAN (FEB 2020)

A detailed Lifting and Rigging Plan, including associated certifications for riggers and crane operators, shall be submitted by the Contractor fifteen working days prior to lifting operations. Lifting operations include work that requires the use of cranes or lifting equipment to include chokers, slings, and shackles used to move material, personnel, and equipment. The Lifting and Rigging Plan may be valid for multiple crane lifts, as long as the configuration, location, and percent capacity have not changed. Lifts which present an elevated risk of serious injury, loss of life, loss of one-of-a-kind articles, high dollar items or major facility components whose loss would have serious programmatic or institutional impact will be deemed a Critical Lift. Critical Lifts may be subject to additional planning and implementation requirements. An electronic copy of the detailed Lifting and Rigging Plan shall be submitted for approval to the Contracting Officer using KSC Form 50-101, Kennedy Space Center Lift Plan for Construction Contracts.

J-A-12 SAFETY AND OCCUPATIONAL HEALTH PLAN (JUL 2019)

Reference FAR Clause 52.236-13, Accident Prevention.

The Contractor shall submit a written Site Specific Safety and Occupational Health Plan for this project within ten days of contract award. The Contractor cannot commence with on-site construction work prior to acceptance of the Plan by the KSC Safety and KSC Environmental Health offices and approval of the Plan by the Contracting Officer.

The plan shall include an analysis of the significant hazards to life, limb, and property inherent in contract work performance and a plan for controlling these hazards. As a minimum, the Site Specific Safety and Occupational Health Plan shall include:

(1) A detailed discussion of the policies, procedures, and techniques that will be used to ensure the safety and occupational health of Contractor employees and to ensure the safety of all working conditions throughout the performance of the contract. The Plan shall also address the policies, procedures, and techniques that will be used to ensure the safety and occupational health of the public, astronauts and pilots, the NASA workforce (including Contractor employees working on NASA contracts), and high-value equipment and property.

(2) A discussion on how the Contractor intends to comply with 29 CFR 1926 Safety & Health

Regulations for Construction, NPR 8715.3 (NASA Safety Manual & Appendices), KNPR

8715.3 (KSC Safety Practices Procedural Requirements), and KNPR 8715.7 (KSC Construction Contractor Safety & Health Practices Procedural Requirements Rev B) with regard to all safety issues that will be encountered on this project. [KNPR 8715.3 and KNPR 8715.7, can be accessed at: https://procurement.ksc.nasa.gov/PPD/Documents].

NOTE: KNPR 8715.7 contains a Site Specific Safety Plan template that should be used.

(3) Safety program objectives to include the Contractor’s corporate safety policy statement.

(4) How the Contractor intends to comply with all safety issues that will be encountered on this project as directed in the following:

(i) 29 CFR 1926 Safety & Health Regulations for Construction

(ii) NPR 8715.3 NASA Safety Manual & Appendices

(iii) KNPR 8715.3 KSC Safety Practices Procedural Requirements

(iv) KNPR 8715.7 KSC Construction Contractor Safety & Health Practices Procedural

Requirements

(5) The process to be used to analyze worksite hazards or Job Hazard Analysis (JHA) prior to the start of work to ensure that all hazards are abated. These analyses may address facilities, systems/subsystems, operations, processes, materials (including waste), and specific tasks or jobs.

(6) The procedures for emergency actions to be taken to secure dangerous conditions, to protect personnel, and secure work areas in the event of accident or an act of nature.

(7) Describe the Contractor’s training program including identification of responsibility for training employees to assure understanding of safe work practices, hazard recognition, and appropriate responses including protective and/or emergency countermeasures. A discussion on how the Contractor will validate that training requirements have been conducted and satisfied (i.e., physical examination, testing, on-the-job performance, etc).

The Plan shall state all training materials and training records will be provided for NASA review on request.

(8) Address subcontractor employee safety and occupational health for those subcontractors who will be performing work under the contract when one or more of the following conditions apply: (Note: Contractors may not delegate overall site safety responsibility or authority for any personnel working under the provisions of this section to any Subcontractor.)

(i) The work will be conducted completely or partly on premises owned or controlled by the government.

(ii) The work includes construction, alteration, or repair of facilities in excess of the simplified acquisition threshold.

(iii) The work, regardless of place of performance, involves hazards that could endanger the public, astronauts and pilots, the NASA workforce (including Contractor employees working on NASA contracts), or high value equipment or property, and the hazards are not adequately addressed by Occupational Safety and Health Administration (OSHA) or Department of Transportation (DOT) regulations (if applicable).

(iv) When the assessed risk and consequences of a failure to properly manage and control the hazards warrants use of the clause.

This plan, as approved by the Contracting Officer, will be incorporated into the contract.

J-A-13 WARRANTY MATRIX AND MANAGEMENT PLAN (MAY 2019)

The contract warranty matrix provides binding requirements for the standard and extended warranties of equipment manufacturers beyond the standard 1-year construction warranty. The warranty matrix does not relieve the contractor of any additional warranties as required by other sections of this contract/task order, the project drawings, or the project specifications. For any conflicts in warranty duration between the specifications and this warranty matrix, the specification will override.

The Warranty Management Plan is a living document to be reviewed and updated as selected equipment is received and accepted throughout the project. Not later than 90 days after the Notice to Proceed (NTP), the Contractor shall submit the initial draft Warranty Management Plan. It shall include all warranties, as required by the contract’s Warranty Matrix, and address all Matrix required information, including but not limited to the start date, duration and cost.

The Plan shall be in narrative form. The Plan shall contain sufficient detail for use by maintenance and repair personnel including tradesman, technicians and engineers not familiar with this task order. The term “status”, as indicated below, shall include the due date and item submittal date, disposition date and date of completion. The Warranty Management Plan shall be updated and submitted to the Contracting Officer for approval with each monthly progress payment request. Completed approved information shall be turned over to the Government (one paper copy and one electronic original) upon completion of the work as part of project closeout activities.

The Warranty Plan shall be finalized and the warranty matrix revised with selected component date prior to commissioning or any system partial turnover. A joint warranty field inspection shall be conducted at the time of acceptance by the contractor, Contracting Officer and the Operations and Maintenance Representative.

The Plan shall include, but is not limited to:

Roles and responsibilities of all personnel associated with the warranty process including points of contact and telephone numbers within the organizations of the contractors, subcontractors, manufacturers or suppliers involved.

For each warranty, provide the name, address, and telephone number of each of the guarantor’s representatives nearest to the project location.

Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include, as required, HVAC balancing, pumps, motors, transformers and all commissioned systems such as fire protection and alarm systems and sprinkler systems.

A list of each warranted system, item, and feature of construction indicating:

Name of item

Model and serial numbers

Location where installed

Name and telephone numbers of manufacturers or suppliers

Names, addresses and telephone numbers for sources of spare parts

Warranties and terms of warranty

Separate warranty expiration date(s) for items with extended warranties

Cross references to warranty certificates, as applicable

Starting date and duration of each warranty period

Maintenance procedures required to continue the warranty in force

Cross references to specific Operations and Maintenance Manuals

Organization, names and telephone numbers of persons to call for warranty service.

Response time and repair time for warranted systems.

The contractor shall schedule post-construction warranty inspections with the Government.

Plan shall provide procedures and status of tagging of all systems covered by warranties.

Copies of instructions shall be posted near applicable systems where operation is critical for warranty or safety reasons. At the time of installation, the contractor shall tag each warranted item with a durable, oil and water resistant tag. Each tag shall be attached with a silicone waterproof coating. The Contractor shall provide two record copies of the warranty tags showing the layout and design as follows:

J-A-14 HAZARDOUS OPERATIONS CHECKLIST (MAY 2019)

Per KSC Clause 52.242-90, Controls Applicable to Contractors’ Activities, the Contractor shall follow KNPR 8715.3, KSC Safety Procedural Requirements, for hazardous operations. The Contractor is responsible for providing a procedural checklist for hazardous operations as directed per KNPR 8715.3-1.

The Checklist shall follow KNPR 8715.3-1 paragraph 6.2.11 and be submitted with the Site Specific Safety and Health Plan. A sample checklist will be provided by the COR. The Contractor shall designate one employee as having the responsibility of the written procedure and ensuring the requirements are met. The designee shall have the required experience and/or certifications and the designation shall be communicated, along with all contact information, to NASA prior to commencement of work.

(End of Project Deliverable)

J-A-15 SAFETY & HEALTH PLAN OUTSTANDING ITEMS CHECKLIST (MAY 2019)

With the submittal of the initial Site Specific Safety and Health Plan (SSSHP), the contractor shall provide a tracking matrix that includes all outstanding submittal items required of the SSSHP. These items may include, but are not limited to, certifications, job hazard analysis’, training, etc. necessary to perform work on the project. The contractor shall submit the required documents as necessary to perform the work and shall submit an updated matrix with each SSSHP document submittal. The tracking matrix shall be kept up to date on the project’s Sharepoint site for review. The matrix can be in the form of a checklist or spreadsheet, but should include the required submittal, the estimated submittal date, the actual submittal date, and a space to indicate review by the government with the reviewer’s name and review date.

J-A-16 REQUEST FOR INFORMATION/CLARIFICATION (RFIC) (JAN 2018)

The Contractor shall promptly report to the Contracting Officer all problems or conflicting technical information encountered during the contract performance so that the Government may provide solutions or appropriate direction. Such problems shall be reported on KSC Form No. 8-268, "Request for Information/Clarification," to be provided by the Government. A copy of each RFIC will be provided to the Contracting Officer’s Representative (COR) concurrently with the transmittal to the Contracting Officer.

The Contractor shall log and control each Request for Information/Clarification (RFI/C), including those generated by subcontractors.

J-A-21 DEVIATIONS AND WAIVERS (JAN 2018)

(a) When the Contractor proposes to perform work which does not conform to the requirements of the applicable contract drawings and specifications, the Contractor shall submit to the Contracting Officer for approval, a written request for deviation or request for waiver on the nonconforming work.

(b) All requests by the Contractor shall be submitted on KSC Form 50-314 (Contractor Request For

Deviation/Waiver) including an offer of consideration to the Government. The request must be technically supported by justification, rationale, design considerations, calculations and other data which permits ready and conclusive evaluation by the Government as to acceptability or nonacceptability.

(c) Where a requested deviation or waiver on a particular aspect of the work has a relation to, or affects, other aspects of the work, those other aspects of the work shall be clearly identified and referenced.

And, if the requested deviation or waiver necessitates a deviation or waiver on other aspects, requests for all such deviations and waivers must be submitted concurrently.

(d) Any request not submitted in strict accordance with this provision will not be considered.

J-A-22 CONCRETE PLACEMENT INSPECTION AND PLAN (JAN 2018)

(a) All forms, reinforcement and embedded items shall be placed and ready for inspection 24 hours to 48 hours prior to any concrete placement. After Government inspection of forms and embedded items and at least 24 hours before concrete placement the Contractor shall meet with the Contracting Officer's Representative and provide a written plan for concrete placement including the following information:

(1) Volume of concrete to be placed and calculations used in determining volume.

(2) Verification from concrete supplier of volume of concrete to be delivered and delivery date.

(3) Labor breakdown for crew to be used on concrete placement and finishing.

(4) Equipment to be used during placement and finishing.

(b) The Contractor's plan for concrete placement must be approved by the Contracting Officer's Representative prior to placement of concrete. The Government reserves the right to waive the above requirement for placement of less than 3 cubic yards. The Contractor shall place no concrete without an approved concrete placement plan or a written waiver from the Contracting Officer.