Project 621-22-121 RFI Log - Mt Home Cath Lab to VA 7-24-26.xlsx
XLSX spreadsheet 78 KB Posted
- Solicitation number
- 36C24926R0057
About this file
This is an RFI (Request for Information) Log documenting 257 questions and corresponding answers from bidders regarding Project 621-22-121, a renovation of Building 204 Cath Lab II at the James H. Quillen VA Medical Center in Mountain Home, Tennessee. The project involves comprehensive renovation of the Catheterization Laboratory, Preparation/Recovery areas, and support spaces, with a contract value exceeding $7,500,000 and a 730-calendar-day performance period across five sequential phases.
Key project requirements include: strict ICRA Class IV infection control protocols with continuous 24/7 negative pressure monitoring; three separate full-time on-site personnel (Project Superintendent, Quality Control Manager, and Site Safety and Health Officer); phased construction allowing facility occupancy with three-week intervals between phases for personnel relocation; night and weekend work restrictions for first and second-floor scope outside ICRA barriers; and extensive coordination with medical equipment vendors (Philips Azurion imaging, Skytron ceiling-mounted booms, Stryker patient lifts). Government-furnished equipment includes lifts, network switches, and medical devices; the contractor is responsible for installation, structural supports, testing, and commissioning. Critical specifications address structural steel fabrication (AISC Certified Plant STD required), lead-lined ductwork and shielding in radiation-sensitive areas, modular ceiling systems with integrated lighting and sprinkler capability, medical gas and vacuum system modifications, and fire protection coordination with Johnson Controls Simplex systems. The project prohibits off-site material storage payment, requires sales tax inclusion, mandates Procore construction management software hosting by contractor, and specifies Microsoft Project or Primavera P6 for scheduling. Notice to Proceed is anticipated within 3-4 weeks of award, with award expected prior to September 30, 2026, or early fiscal year 2027.
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BID RFIs
| RFI LOG | |
| Project ID | 621-22-121 |
| Description: | Renovate Building 204, Cath Lab II |
| Client: | James H. Quillen VA Medical Center |
| Client PM / COR: | Jacolby Darr |
| Updated: | ||||||
| INCOMING | REVIEW | |||||
| RFI # | RFI | RESPONSE | DISCIPLINE | SUBCATEGORY | REQUIRES DRAWINGS/ SPECIFICATIONS UPDATE | |
| 001 | In the spec book, page 320 / 1297 is the last page of spec section for 08-41-13. The next page, 321 is the first page for spec section 08-71-00. Completely skipping over 08-56-59. Can you please address this missing specification section in a future amendment ? | The 08-56-59 Spec was on pages 359-361 in the Specs Book. | Project Management | |||
| 002 | Can page 744 & 745 in the specs book get fixed so they are not cut off from showing all the intended info ? | See previous amendment with revised documents. | Project Management | |||
| 003 | Reference drawing sheet AF702.1, Finish Legend | |||||
| The Legend reflects “DF-2, DECORATIVE FILM BELBIEN TBD” however it does not appear that it is referenced anywhere on the drawings other than the Legend. Can the VA clarify where this material is applicable? | DF-2 is not applicable to project. | Architecture | Finishes | Yes | ||
| 004 | Reference drawing sheet AF702.1, Finish Legend |
The Legend reflects “DP-1, DOOR PANEL GRAINTECH METAL DOOR CUSTOM TO MATCH WILSONART WALNUT” however it does not appear that it is referenced anywhere on the drawings other than the Legend. Can the VA clarify where this material is applicable?
| Refer to AE601, “ FINISH OF ALL SECOND FLOOR DOOR LEAFS IS DP-1 - REFER TO FINISH SCHEDULE. PAINT PENTHOUSE DOOR LEAF AND FRAME GRAY.” | Architecture | Finishes | |||
| 005 | Reference 22 40 00, para 2.10 SINKS AND LAUNDRY TUBS (P-502) Service Sink is listed in the specs, however there is no (P-502) shown on the fixture schedule. Can the VA clarify if Sink (P-502) is correct and properly listen in the specs under 22 40 00, para 2.10 SINKS AND LAUNDRY TUBS? | There is a mopsink (P-502) in HAC Room L215. P-502 needs to be added to the plumbing fixture schedule on drawing PL601 | Plumbing | Yes | |
| 006 | Reference drawing sheet, Unit Heater 204-SUH-1 | ||||
| It does not appear that there is a spec for this heater. Can the VA provide a basis of design to base bid on? For Unit Heater 204-SUH-1 there is not a clear spec available, can the VA provide a basis of design to base bid on? | Spec 23 82 00 CONVECTION HEATING AND COOLING UNITS will be added to provide information on unit heater. Basis of design is on page 2 of Appendix B - HVAC CUTSHEETS. | Mechanical | YES | ||
| 007 | Reference drawing sheet AQ732 and spec 11 73 00 |
The drawings sheet EQ List has “LIFT SYSTEM, OVERHEAD, PATIENT ROOM (BOD: ARJO 600 LB), and is specified as VA FURNISH CONTRACTOR INSTALL. The specs has the lift as 750-1000 lbs compared to the EQ List having 600lb.
Can the VA clarify if the lift is being provided by the VA?
| Can the VA clarify the lifting requirements? | VA to furnish lifts, contractor install. Lift capacity 600lbs is appropriate. Structural supports for lift are desgined and provided by contractor. | Architecture | Ceiling Lift | NO |
| 008 | Reference drawing sheet E600 | |||
| The notes on the sheet states “MANY ITERATIONS OF PROJECTS THROUGH THE YEARS HAVE LEFT ABNORMAL NAMING CONVENTIONS, DUPLICATED PANELBOARD NAMES, AND CONNECTIONS THAT COULD NOT BE VERIFIED THROUGH REVIEW OF REFERENCE DRAWINGS AND FIELD DOCUMENTATION.” and “INCLUDE COSTS IN SCOPE TO TRACK ALL TRANSFER SWITCHES DOWN AND THEN RE-LABLED WITH LAMINATED, ENGRAVED NAMEPLATES WITH A UNIQUE NUMBER FOR THE BUILDING THE TRANSFER SWITCH IS LOCATED IN AND THE BRANCH THAT IT SERVES. “ Can the VA clarify how we are determining the reasonable costs to include for unknown scope, and that is fair for all bidders to use as their basis of bid? | Assume two ATS and two panelboards including upstream feeder and downstream equipment (12 labels and 12 panel schedules). | Electrical | ||
| 009 | Reference drawing sheets E502.1 and E502.1 | |||
| The drawing has very little information, can the VA confirm if there should be other drawing details etc. shown on these sheets, not just a few notes? | see addendum 01. | Electrical | ||
| 010 | Drawings notes state: “CONNECT NEW DATA DEVICES TO NEW NETWORK SWITCH IN DATA RACK” Can the VA confirm that any new network switches are government provided, otherwise please provide the make model of what is required? | VA provides network switches. | Electrical | |
| 011 | Reference drawing sheet E600 | |||
| There is a one-line note “ALL EQUIPMENT SHOW IS EXISTING UNLESS OTHERWISE NOTED OR INDICATED”. From what is shown, there appears to be only 2 references to new elect panel/ATS and a hand full otherwise shown as “(E)”. The remainder provide no indication of existing or new. Can the VA clearly identify which electrical items are new on the one-lines and which are existing panelboards on the panel schedules? | New work is in black with notes such as "Provide…", "Utilize existing…". Existing is in red and demo is green. | Electrical | ||
| 012 | Reference drawing sheet SE103.1, Drawing Note 05.13 | |||
| This note references 20/S501. The reference appears to be incorrect. Can the VA confirm the callout reference to follow? | Correct reference is 21/S501. | Structural | Yes | |
| 013 | BASIS OF DESIGN: QUIKSERV SC-4030 & QUIKSERV SC-4040 |
Drawing sheet 10/AE502 reflects “FROSTED GLASS SLIDING WINDOW”.
| Can the VA clarify that the window types C & D on this sheet are the windows to receive frosted glass as the vendor website does not seem to have frosted as option? | Quikserv is the basis of design provided for performance criteria only. However, frosted glass to be removed from windows. | Architecture | Finishes | Yes | ||
| 014 | When reviewing Solicitation 36C24926R0057 on page 23, under Factor 1 it states 'Successfuly completed a relevant project with a contract value equal to or greater than $7,500,000.' Would the government consider review of projects 'substantially completed' or with a progress of 75% or greater? | No. | VA | |||
| 015 | When reviewing Solicitation 36C24926R0057 on page 23, under Factor 1 it states 'Successfuly completed a relevant project with a contract value equal to or greater than $7,500,000.' Would the government consider review of projects with a contract value equal to or greater than $5,000,000? | No. | VA | |||
| 016 | Is this project exempt from sales tax? If so, will the VA provide a tax exemption certificate for material purchases? | No, Offerors are hereby notified that all state and local sales or use taxes for construction materials must be included in their bid or proposal price. It is solely the responsibility of the offeror to include all other applicable taxes in their bid or proposal price as well. The Government has determined that for this acquisition it cannot take advantage of any sales or use tax exemptions that may be available to it under applicable state law. Under no circumstances will any Contractor be designated as an agent of the Government for purposes of any tax exemption, nor will the Government authorize any Contractor’s use of any tax exemption directly applicable to the Government under this procurement. | VA | |||
| 017 | Will the VA permit the use of Procore or an equivalent construction management software platform for submittals and project communications? | Per cover sheet General Note O: Contractor to host. Only procore is acceptable. | ||||
| Project Management | ||||||
| 018 | Will payment applications be accepted for materials stored on-site or in a bonded off-site warehouse? | No. | VA | |||
| 019 | Will the Government consider including an Economic Price Adjustment (EPA) clause to address significant fluctuations in material pricing? | No. | VA | |||
| 020 | If tariffs are imposed on materials (e.g., steel, wood) after bid submission but before award, will the Government allow a price escalation even if the materials remain Buy American–compliant? | No. | ||||
| VA | ||||||
| 021 | Will the Government provide detailed requirements for contractor badging? Please clarify the PIV process, including documentation, background checks, and estimated processing time. | Contractor shall refer to 00 10 11 for facility access requirements. Contractor will coordinate with the COR to identify if any key personnel require PIV Access/badging. | ||||
| VA | ||||||
| 022 | How soon after contract award does the Government anticipate issuing the official Notice to Proceed? | NTP will be issued as soon as approved bonds and COI have been received. See SF1442 pg 1 for bond information and Section 4.10 for Insurance information of the solicitation. (NTP is typically no more than 3-4 weeks after award) | VA | |||
| 023 | Will the Government consider reducing the required bid validity period (e.g., to 60 days) to account for inflation and contractor pricing risk? | No, we are unable to reduce this period due to possibility of not awarding until next FY. RFO 52.232-18 Availability of Funds is added in this amendment. | VA | |||
| 024 | Can the Government confirm the stated contract duration is accurate, considering phased access and execution requirements? | Yes, POP is IAW specifications. If the contractor does not believe that the project can be completed within the specified time, then the contractor shall clearly identify that in their proposal indicate the expected duration based on their own means and methods. | VA | |||
| 025 | Can we use CPARS instead of PPQs? | Yes See Factor 3 "Evaluation Method" | VA | |||
| 026 | If PPQs are required, can we use previously completed PPQs (from prior submissions or projects)? | Yes previous PPQ could be used, however it is the contractors responsibility to ensure they provide all required information as specified for the factors (recent/relevant). | VA | |||
| 027 | May one individual serve in dual or multiple roles (SSHO, QCM, Superintendent) if fully qualified? If not, may the Superintendent also serve as SSHO? | No. | Project Management | SSHO | ||
| 028 | Will the VA accept a designated alternate SSHO or QCM during off-hours/night shifts to satisfy continuous presence requirements? | Yes. The alternate will need to meet the requirements for the designated role. | Project Management | SSHO | ||
| 029 | Will the contractor be required to provide a site office/trailer, or will space within the facility be made available? Will the VA allow temporary connection to existing utility infrastructure, with the contractor responsible for metered usage? | Space within the facility will not be made available outside of the construction area for contractor office space. The contractor is responsible for any costs associated with connecting to utility infrastructure. The contractor will not be charged for usage of utilities nor be required to meter utilities. Prior to connecting to any utility, the contractor shall coordinate with the VA and assess available capacity. See RFO 52.236-14 Availability and Use of Utility Services | VA | |||
| 030 | Will designated parking and staging areas be provided for contractor personnel and deliveries? Will the VA provide laydown space or containers, or must these be arranged off-site? | contractors can park in parking spaces designated as open spaces or in the contractors’ designated laydown area. Parking in patient or employee parking spaces is prohibited and subject to ticketing. The designated laydown area is defined on drawing sheet GI000. | ||||
| VA | ||||||
| 031 | Will the VA provide and hire the commissioning agent, or is the contractor responsible? | The contractor shall perform Manufacturers start-up commissioning. The VA will not engage a separate commissioning agent for this project. The VA may have in-house commissioning representatives that perform some commissioning activities. The contractor shall coordinate with designated in house commissioning agents the same way they would with a third party cx. | VA | Commissioning | Yes | |
| 032 | Will the VA or the General Contractor be responsible for procuring and paying for testing and laboratory services? | The general contractor shall be responsible for procuring and paying for testing and laboratory services | VA | |||
| 033 | What ICRA level is required for the project? | ICRA Class IV per ICRA sheet GI110 and safety specifications. | ||||
| Architecture | ICRA | |||||
| 034 | Will the VA provide recent asbestos and lead survey reports? If abatement is required, will the VA identify known ACM/LCM locations? | Reports are not available for building 204. Building 204 was constructed after 1980 and there is no known ACM/LCM. Spec section 00 10 11 identifies procedures for discovery of suspected ACM | Project Management | Hazardous Materials | ||
| 035 | Does the existing roof have an active warranty? If so, who holds it and who is the manufacturer? | Yes, Eskola holds the warranty. Roof was recently installed in building 204 and it is a 25 year warranty. we have 20+years remaining. | VA | |||
| 036 | Does the VA have an existing fire alarm/security service provider? If so, please provide contact information for required coordination. | Johnson Controls. Simplex office number: 423-467-3547 | Electrical | |||
| 037 | Will the facility remain occupied during construction, or will temporary relocation of staff/equipment be required? | Project is intentionally phased to allow the facility to be occupied and in-use during construction. Personnel within each phased area will be relocated by the VA prior to construction. Per specifications, contractor is to notify the VA in writing two weeks in advance of proceding in the next phase to allow for personnel relocation. Allot three weeks between phases for VA to move personnel. | ||||
| Architecture | Phasing | Yes | ||||
| 038 | Will demolition of major systems (e.g., AHUs, utilities) require after-hours or phased work to minimize disruption? | Yes. | Mechanical | |||
| 039 | Is American Institute of Steel Construction (AISC) certification required for fabrication and/or erection of structural steel? | Yes | Structural | |||
| 040 | Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO? | No. | Project Management | SSHO | ||
| 041 | If no to the question above, will the SSHO need to be full-time for this project? | Yes. | Project Management | SSHO | ||
| 042 | Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC? | No. | Project Management | SSHO | ||
| 043 | If no to the question above, will the QA/QC need to be full time for this project? | Yes | Project Management | |||
| 044 | Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC? | No. | Project Management | SSHO | ||
| 045 | Please confirm the issued drawing set is the latest and complete set. | This amendment provides the most recent and complete set. | ||||
| Project Management | ||||||
| 046 | Please confirm the current design documents meet current VA TIL guidelines. | Yes, at time of design | Project Management | |||
| 047 | Please provide the latest wage determination for this project’s county. | Associated WD is in the solicitation. Upon award, will incorporate the most recent. | VA | |||
| 048 | Past Performance: If we have a PPQ, requested for another opportunity, that is less than 12 months old, can we use it within our proposal? Or will a new PPQ need to be requested? | Past performance information must comply, as defined, for Factor 3 recent and relevant. | VA | |||
| 049 | Is the use of temporary plastic wall panels (such as Edgeguard panels) acceptable? | These will not be appropriate for ICRA class Four. Refer to sheet GI110 and safety specifications .All construction barriers shall be 1-hour barriers | ||||
| Architecture | ICRA | |||||
| 050 | Who is responsible for the terminal clean of the project area? | Contractor will be required to perform a final cleaning of the project space. If any terminal cleaning is required, the VA will perform the terminal cleaning. | VA | |||
| 051 | Who is responsible for contracting the commissioning agent? | A third-party Commissioning Agent is not required for this project. However, all contractor responsibilities for equipment startup, testing, inspections, documentation, training, and manufacturer services shall still be provided in accordance with the contract documents and applicable specification requirements. | VA | Commissioning | Yes | |
| 052 | Please confirm order of precedence for the contract documents. Does SOW prevail over the specifications and construction drawings? | Contractor shall execute work in compliance with the project drawings and specifications. Specifications prevail over drawings. If something is required to be performed in the specs but is not called out in the drawings, it is required to be performed (e.g. floor leveling is called out to be no less that 1/4" over 10 ft in all locations, but the drawings do not typically call out floor leveling space by space. In this case floor leveling throughout the whole project area is required to comply wiht the 1/4" over 10 ft.). If a requirement is called out in either the drawings or the specifications it shall be considered to be included in both the drawings and specs. where a conflict exists within the same document, the more expensive option shall be assumed for bidding purposes. *Any contradiction should be brought to Government attention and Government will provide clarification and if necessary, modify contractual documents. | VA | |||
| 053 | Please provide most recent environmental survey for the project area or confirm no abatement will need to take place. | Building 204 was constructed after 1980 and there is no known ACM/LCM. Spec section 00 10 11 identifies procedures for discovery of suspected ACM | Project Management | |||
| 054 | Will contractor have access to service elevators S-17 & S-18 for material delivery and debris removal? | Elevator access to be coordinated with the COR as required. | VA | |||
| 055 | Please clarify window locations. | Window locations are on the dimension plans and enlarged plans. | Architecture | |||
| 056 | Please confirm Penthouse Installation will be included in Phase 1. | Penthouse is proposed as phase 1 on the drawings. Contractor may propose alternate plan for VA to consider if desired. Ultimately, the contractor is responsible for all phasing. All alternate phasing requires VA approval. | Architecture | |||
| 057 | Please confirm control room window is only leaded window in project. | The windows in the control rooms are the only leaded windows in the project. | Architecture | Lead Sheilding | ||
| 058 | Please provide all available CAD drawings for contractor required as-builts. | CAD files can be provided to the Contractor after Award and prior to Construction. | Project Management | CAD Drawings | ||
| 059 | Please verify existing med gas alarm panel to be demolished or remain active during demolition portion. | The existing medgas alarm panels are to be removed when the associated zone valve is removed. | ||||
| Plumbing | Yes | |||||
| 060 | Please confirm new chiller lines to be ran to existing roof top chiller for building 204. | No new chilled water lines to be ran to or from existing building 204 chiller. | Mechanical | |||
| 061 | Pages E502.1 and E504 appear to be blank. Please provide current pages for bidding purposes. | See addendum 01 | Electrical | |||
| 062 | Detail note 11.39 on PL102.4 states to provide MA, MV & O lines to medical boom, however Skytron cut sheet E505 states to provide outlets for N2O & WAGD outlets. Please clarify. | The N2O and WAGD gases will come from a mobile cart supplied by the VA | Plumbing | No | ||
| 063 | Will the duct above the patient areas need to be welded and/or stainless | Ductwork types are shown in the drawings. All stainless steel ductwork is to be welded. | Mechanical | |||
| 064 | Please provide location of source for demolished rooftop items. | Question unclear. Refer to demo drawings for requirements for rooftop demo. | Mechanical | |||
| 065 | Please clarify “antenna” called out on door hardware schedule on EE102.4.2. | The Antenna indicated in the schedule is the device [AN] in room Scrub L220B with keynote N42. This equipment should not have been listed in the door hardware schedule and was removed. | Electrical | |||
| 066 | Will Phillips perform their own inspection of the electrical system prior to the install of their equipment? | Equipment Vendor requirements are identified in the drawings. | Electrical | |||
| 067 | Will the prime contractor be responsible for unloading or moving any imaging equipment for the VA’s vendor during their install? | The equipment vendor will be responsible for delivery, unloading etc. The contractor shall engage the equipment vendor to cordinate equipment delivery. | ||||
| Project Management | ||||||
| 068 | Will the VA please confirm whether all ductwork within the cath labs will need to be lead lined? If no, will the VA please provide a ductwork detail showing the extent of lead lining or wave guides required? | No lead lining required above 7’ of height. Ductwork entering over this will not require lead lining. Ductwork entering below this will require sheilding. Example: The low air return. Drawings will be updated to show lead lining here. The ductwork itself may not need to be shielded, however shielding may need to be added infront or behind the ductwork to protect the adjacent space. Contractor may consult with the VA's Radiation physicist during construction at the time of install. | ||||
| Mechanical | Lead Sheilding | Yes | ||||
| 069 | Please confirm that all required plumbing work detailed on page PL101.1-.5 and detail 11.21 will require above ceiling work in the emergency department below. | Yes, plumbing work shown on drawings PL101.1-5 will require above ceiling work in the Emergency Department on the 1st floor. | Plumbing | No | ||
| 070 | Please clarify who provides fire extinguishers (VA or GC)? | VA provides the three extinguishers that will be in the cabinets. GC is to provide the two bracket-mounted water mist fire extinguishers shown within the Cath Labs. | ||||
| Architecture | Equipment | Yes | ||||
| 071 | If fire extinguishers are provided by GC, please clarify fire extinguisher type (e.g. 2A-10BC) and size (e.g. 5 lbs) | Two 10-lb bracket-mounted water mist fire extiguishers are to be provided in the Cath Lab (see blue fire extinguisher symbol on GI101). | Architecture | Equipment | ||
| 072 | GI101 detail 4 shows 2 “blue” fire extinguisher symbols in Cath Labs (L220 and L222). This symbol is not explained in the legend. Plus, these extinguishers are shown where the window is shown and the bottom of the window is 2’10” AFF. Please clarify the blue extinguisher systems, who provides it, what size they are, how are they mounted (FEC or wall mount), whether they are mounted on the glass, and any other pertinent information. | Symbol represents 10-lb bracket-mounted water mist fire extinguisher. Bracket will be mounted at the wall, not on glass. | Architecture | Equipment | ||
| 073 | GI110 Infection and Dust Control note L.b. states that dust partitions shall be outfitted with air pressure monitoring device with 24/7 read out and LOGGING. Basis of design is Phoenix Controls APM II (or equal), which is a digital, touch-screen advanced pressure monitor. Most projects at this campus use analog manometer.Please confirm that an analog manometer similar to Dwyer Mark II can be used in lieu of a BacNet compatible digital touch screen Phoenix Controls APM II. | Negative pressure monitor shall be compliant with basis of design. | Architecture | |||
| 074 | S103 keynote 3.02 shows the demolition of existing slab. Please clarify the thickness and composition of existing roof slab that will need to be demolished. | Existing slab is 8" thick per existing structural drawings. Existing conditions shall be verified by the contractor during construction. | ||||
| Structural | ||||||
| 075 | S103 keynote 3.02 shows the demolition of existing roof slab. Please clarify whether this piece of concrete is allowed to drop onto the slab, or if there are any considerations to be made when demolishing the 13 SF piece of concrete roof slab. | Existing slab is 8" thick per existing structural drawings. Existing conditions shall be verified by the contractor during construction. Means and methods of demolition is the responsibility of the contractor. | ||||
| Structural | ||||||
| 076 | AQ732.4 detail 3 states VA furnished ceiling mounted booms. Sole source Stryker. Please confirm sole source Skytron for ceiling mounted booms. | Booms are Skytron. Equipment plan will be updated in the addendum. | Architecture | Equipment | Yes | |
| 077 | DWG# SE102.4, it seems to be an incomplete drawing. To price the scope it’s calling out, we need more information or views than what is supplied. | Drawing is complete. All steel beam sizes, dimensions, locations, and connections to existing structure are shown. Steel to steel connections are the responsibilty of the fabricator. | Structural | |||
| 078 | SE102.4 detail 1 shows new HSS20 beams for modular ceiling. Please clarify the heights of all these beams (to the underside of beam AFF). Please clarify if not all beams will be at the same elevation and then clarify what is the elevation for what beams. | Per note in view title, bottom of steel elevation is 37'-6". Further elevation information on architectural drawings is sufficient to determine beam layout with respect to floor elevation. | Structural | |||
| 079 | SE102.4 detail 1 is missing the beam size for a diagonal beam next to column at grid line 5.2 and JJ. Please confirm the missing size of the beam should be HSS20x8x3/8 since that beam has a boom outrigger. | Beam is an HSS20x8x3/8. | Structural | Yes | ||
| 080 | S501 detail 8 shows new L5x3x3/8 hanging onto the edge of the existing opening to be infilled without any expansion joints attaching it to the existing slab. Please confirm this is by design or provide an updated detail showing how to connect L5x3x3/8 to existing slab. | Existing condition is assumed to have a steel perimeter angle embedded into the slab (this is shown in the section). The field weld shown on the detail will anchor the new steel perimeter angle to the existing perimeter angle. No update to the section is required. | Structural | |||
| 081 | S501 details 6 and 7 reference “roof joists per plan (typ)”. SE103.1 detail 2 keynote 05.10 states “roof joists: 12” deep light gauge studs @ 24” OC max, 2.5” flange width, 14 gauge”. Please confirm to use studs and not joists for roof framing at new penthouse. | The roof members consist of light gage framing. The terms "stud" and "joist" are used interchangeably in this scenario. | Structural | |||
| 082 | Detail 12 S501 states to use kickers where K is shown on equipment drawings and to use hangers when H is shown on equipment drawings. First, there are no equipment drawings for the modular ceiling. Second, there are no H or K denoted for the modular ceiling. Please provide the equipment plan that shows H and K or clarify how many hanger and how many kicker attachments will be at each modular ceiling. | Design basis was provided by AJ Manufacturing for VA Mountain Home Trauma Room, dated 2/19/2025. See S-102824-291 Sheet 2 of 8. | Structural | Yes, Reference Doc | ||
| 083 | SE102.4 detail 1 does not show how to connect beams. For example, the HSS20x8x3/8 that spans from column to column is shown as needing to connect to other HSS20x8 and HSS20x4 beams at 135 degree angle. Please provide appropriate details for beam to beam connections. | Per Structural Steel Note A on S001 and per Spec 05 12 00, connection design is the responsibiity of the fabricator. | Structural | |||
| 084 | Please clarify the height to the underside of existing concrete roof deck (structure) AFF at the area where new steel support framing will be installed for the new modular ceiling at Cath labs L220 and L222. | Per note in view title on SE102.4, Plan View 1, bottom of steel elevation is 37'-6". Further elevation information on architectural drawings is sufficient to determine steel and existing floor/roof layout with respect one another. | Structural | |||
| 085 | Specifications section 05 12 00 para 1.5.A requires that Structural Steel Fabricator be and AISC Quality Certification participant designated as AISC Certified Plant, Category STD. Similarly, para 1.5.B states that the erector must be an AISC Quality Certification Program participant designated as AISC-Certified erector, category ACSE. Numerous local AISC steel contractors has declined to bid this project. Please clarify if AISC requirement for fabricators and erectors can be omitted/dropped. | AISC required per specs. | Structural | |||
| 086 | Solicitation page 13 of 78 Payment for Materials stored offsite prohibits payments for materials stored offsite. Considering that this is a 5-phased project that will be preceded by 180-day administrative POP, there’s a potential that Phase IV work (like structural steel, insulated metal panels, roofing repairs, etc.) will not be done until 2028. Similar situation occurs for Phase V items like sliding ICU doors, etc. Please allow the payments for off-site stored materials if GC can provide photographic evidence and a proof of insurance and make the location available for VA’s inspection (or please list any other requirements that would allow payments for offsite storage). | No VA will not pay for materials stored off site | Project Management | |||
| 087 | Please clarify the purpose of the 180 administrative POP outlined in the solicitation page 5 of 78. | The purpose of the 180 administrative period of performance is defined is spec section 00 10 11 3. B (1). | VA | |||
| 088 | Please clarify the turn over procedure between phases and if any phases can occur simultaneously or an end of one phase can overlap the beginning of the next phase or if one phase must be completed before the next one can begin. | Phases cannot overlap. The VA will need a two-week notice ahead of the conclusion of each phase and a three-week period between phases to move personnel. | Project Management | |||
| 089 | AE411 state Midmark as BOD for casework. Please confirm that other equal casework manufacturers are allowed as long as they meet (or exceed) the specs and adhere to the Buy American Act requirements. | Casework submittals will be reviewed against the contract requirements for compliance. | Architecture | BOD | ||
| 090 | Please confirm that Manufacturer’s trade names and numbers used herein are only to identify colors, finishes, textures, and patterns. Products of other manufacturers’ equivalent to colors, finishes, textures, and patterns of manufacturers listed that meet the requirements of technical specifications will be acceptable upon approval in writing by the contracting officer for finish requirements. | The basis of design are provided for their compliance with the specs or facility standards. Please note that the Sliding Door basis of design will change to Horton or Assa Abloy. This requirement has NO brand name justifications. Brand Name or Equal for manufacturer items. | Architecture | BOD | Yes | |
| 091 | AE112.5 keynote 11.04 shows the installation of 2 VA-furnished patient lifts. Please provide cut-sheets for VA furnished lifts to allow GCs to identify the necessary scope associated with the installation of these lifts. | Refer to Sheet S501 for scope associated with installation of lifts | Architecture | |||
| 092 | AE502 detail 7 shows to use aluminum plate to conceal brick opening. This detail is not accurate as the distance from face of brick to remain to the face of drywall in the Waiting is approximately 28.5”. Please clarify if in lieu of aluminum closure plate which will be very flimsy over the span of 28”, if GC can construct a wall type similar to type B (one-sided partition) to conceal the brick opening or outline any other requirements that would be acceptable to the government. | That is an appropriate solution. Finish with P-1 and a base to match the existing corridor base. |
| Architecture | |||||
| 093 | AE502 detail 5 shows existing brick lintel. During the jobwalk, we were not able to find this lintel. We suspect that the brick wall goes all the way to the underside of existing roof structure. As such, details 6 and 9 on AE502 do not accurately show existing construction and new scope. We believe the brick wall MAY need to be completely demolished to the underside of structure and a new drywall/metal stud soffit and hardlid ceiling constructed in it’s place. Can you please review existing conditions or provide as-builts or provide updated details/directive for construction of the new Waiting room entry? | Bid drawings and specs. As built drawings cannot be found for this condition. | Architecture | ||
| 094 | AE411 detail 20 states “prefabricated steel ponywall support system”. Please provide BOD for this support system or provide an appropriate wall type. | Clark Dietrich Pony Wall can be used as the Basis of Design. | |||
| Architecture | |||||
| 095 | AE301 shows 4” insulated wall panels and insulation and metal deck combo (BOD Metl-Span). There is not enough information to properly price this out as there are no specs for Metl-Span (color, gauge, required flashing, installation, etc.). Please provide specifications for Metl-Span insulated wall and roof panels. | Drawings and specifications will be amended to provide more information on metal panels. | Architecture | Penthouse | Yes |
| 096 | Specifications section 01 45 35 para L.4.a.3) a) mentions the schedule of special inspections, but one was not provided for this project. Please provide the schedule of special inspections. | See schedule provided with Addendum. | Structural | Yes | |
| 097 | Specifications section 09 05 16 mentions requirements for floor leveling. Please clarify which rooms will require floor prep as a result of unacceptable existing floor substrate that is currently concealed by the flooring, quantify the floor prep required on this project, or specify an allowance for all GCs to include due to the ambiguous scope associated with the floor leveling. | Floor levelness throughout the entire project shall be within ¼” per 10 ft unless otherwise specified in the drawings. For bidding purposes assume 1/2" floor leveler across the cath labs, Prep and Recovery, and and any floors where tile is to be removed. Contractor shall make resonable assumptions of floor conditions at locations where existing floor finish is to be removed. | Architecture | ||
| 098 | Please clarify any required vendors to be used on this project and provide their contact information. For example, required vendors for fire alarm, building controls, nurse call, pneumatic tube system, roofing, etc. | Please review project documents for Vendor information. | Project Management | ||
| 099 | Specifications section 23 05 93 para 1.3.B.2 states to use NEBB, AABC, TABB or NEEB certified members. Please clarify if National Balancing Commission (NBC) certified test and balance contractors can be used on this project. | Please comply with Spec section regarding approved certification. | VA | ||
| 100 | AF702.1 detail 9 shows sign type IN-04.02. This sign type is not shown anywhere. Please provide update signage schedule that shows the location of sign type IN-04.02. | AF702.5 signage schedule updated with IN-04.02 sign. | Architecture | Yes | |
| 101 | AF702.1 Finish Legend shows DF-2. Please clarify where does DF-2 occur on this project and if it does, please provide the complete spec for DF-2 (currently states TBD for style/color). | DF-2 not in project. | Architecture | Finishes | |
| 102 | Please clarify if Stonehard spec for epoxy flooring E-1 (shown on AF702.1) can be substituted by an equal manufacturer/product. | There are NO brand name justifications for this requirement; all brand name or equal substitutions will be reviewed for approval and compliance with the basis of design. (please note that this BOD is being amended to StonBlend GSI with CF7 topcoat on updated revisions that are coming) | |||
| Architecture | BOD | Yes | |||
| 103 | AQ732 Equipment list shows GC to provide lockers (A1040), bench (A5025), and mirror (A1067), but there are no specs available for these items. Please provide BOD or specs for these items. | Mirrors are specified in 10 26 00. Drawings will be updated to include size. A specification for lockers and benches will be provided in a forecoming addendum. Basis of Design: Brandley Corp, Lenox Lockers and Pedestal Bench. | Architecture | Equipment | Yes |
| 104 | AQ732 Equipment list shows GC to provide medical equipment like M0750 Flowmeter, and M7650 Defibrillator. Please clarify if the GC or VA will provide this medical equipment and if by GC, please provide specs (make and model) for all these items or confirm that the VA will provide them like they will with the rest of the medical equipment | M0750 and M7650 are to be marked “VV”. "VV" indicates VA-furnished, VA-installed. | Architecture | Equipment | Yes |
| 105 | AQ732 U0004 shows Uline shelving to be provided and installed by GC. Please provide specs (or make and model) for this shelving. | Contractor to provide shelves that will conform with Par X system. | |||
| Architecture | Equipment | Yes | |||
| 106 | 106 | AQ732 shows GC to provide and install Midmark equipment like computer carts, waste basket, and wallboard. Please clarify if it will be provided and installed by GC or the VA | GC-provided, per Drawings. Midmark is Basis of Design only, not sole sourced. Products meeting performance and style similar to the Basis of Design will be reviewed for acceptance. | Architecture | |
| 107 | E501 detail 1 shows keynote 6, 7-port RJ-45 CAT 6A jacks. Please clarify if it’s existing or new and if new, if it will be provided by VA or GC | Equipment is existing. | Electrical | ||
| 108 | GI000 states coordinate crane location with COR. Please clarify crane location, any required restrictions like traffic control or hours of operation, etc | Please refer to Spec 00 10 11 to identify process for traffic control and hours of operation etc. | Project Management | ||
| 109 | Please clarify the path that can be used to deliver steel to Cath Lab L220 and L222. | Sequence of construction is at the discretion of the Contractor. Consider access into building through Break Room L223 window opening. Lift may be required/assumed for bidding purposes. |
| Structural | |||||
| 110 | Please provide the anticipated contract award date and anticipated Notice to Proceed date for planning purposes. The solicitation identifies a 730-calendar-day performance period and requires the Contractor to begin within 10 calendar days after Notice to Proceed; bidders need the expected award/NTP sequence to plan procurement, staffing, submittals, ICRA setup, and phased mobilization | VA anticipates award prior to 30 Sept 2026 (or early FY27) with NTP to follow after receipt of COI and bonds. | Project Management | ||
| 111 | Spec Section 01 33 23 states that the Medical Center prefers Procore for construction management software, and Section 01 32 16.15 references Microsoft Project schedule reports and native files. Please confirm whether Procore may be used as the primary project management, submittal, RFI, and document-control platform, and whether Primavera P6 may be used for CPM schedule development and monthly updates in lieu of Microsoft Project | Procore shall be the only approved construction management software. P6 may be used in lieu of MS project. No other scheduling software will be considered. Contractor shall provide official update in PDF and shall be submitted with the native files. | Project Management | ||
| 112 | The drawings indicate five phases of work. Please provide the required phase sequence, VA move/vacate dates, owner-furnished equipment move dates, required interim turnovers, and any restrictions on overlapping work in adjacent phases. Please also identify any VA inspection/acceptance duration required at the end of each phase before the next phase may begin. | Phasing shall be completed sequentially starting with phase 1 ending with phase 5. Upon completion of construction and acceptance of a phase, the VA requires 3 weeks to activate the existing phase and relocate the subsequent phase. Overlapping work can be reviewed on a case-by-case basis however we do not anticipate any overlapping work between phases. The contractor shall identify inspection dates as milestones on the schedule and confirm those dates 2 weeks in advance. | Project Management | ||
| 113 | Section 00 10 11 indicates normal duty hours of 7:45 a.m. to 4:30 p.m., Monday through Friday, but also states that some electrical, mechanical, HVAC, special painting, floor finish, and patient-care-disruptive work must occur after hours, with some systems work not starting until after 7:30 p.m. Please identify all activities that must be priced as after-hours, weekend, holiday, or off-shift work, including the allowed work windows, VA escort/support requirements, and whether premium-time inspection support will be provided by the VA. | The VA cannot clearly identify after-hours work activities without knowing the contractors’ means and methods. If a contractor can perform work without disrupting adjacent spaces, then those activities may be performed during normal hours (e.g. flooring demo using hand scrapers V using powered equipment) | Project Management | ||
| 114 | Please identify all pre-access requirements for Contractor and subcontractor personnel, including badging, fingerprints/background checks, VA privacy/TMS training, EMS awareness training, TB screening, security orientation, and any department-specific training. Please provide the expected approval duration for each process and confirm whether temporary badges or escorted short-duration access will be permitted for specialty vendors and commissioning/testing personnel. | Contractor shall refer to 00 10 11 for facility access requirements. Contractor will coordinate with the COR to identify if any key personnel require PIV Access/badging. TB screening requirements are outlined in 01 35 26. temporary badges are required for all contract personnel. all personnel must attend site specific safety and Infestious control training prior to performing any work on site. Safety and IC training is 2 hours long and is held on the first Tuesday of every month. contractor must identify personnel attending monthly training and provide OSHA 10 documents for attendees. | Project Management | ||
| 115 | Sections 01 45 00 and 01 35 26 require a CQC System Manager, an equally qualified alternate, full-strength CQC staffing, and a separate full-time SSHO with no other duties. Please confirm the minimum required qualifications, employment relationship, and on-site presence requirements for the CQC System Manager and Alternate CQC System Manager. Please also clarify whether the CQC System Manager may also serve as the Prime Contractor Superintendent, or whether the QC Manager, Superintendent, and SSHO must be three separate individuals for Base Bid staffing. | Qualifications are identified within the referenced spec section. The contractor must provide three separate individuals for this project. | Project Management | SSHO | |
| 116 | For staffing purposes, please confirm whether the Government will accept an enhanced Corporate QC support model to augment to the required onsite CQC System Manager who may not meet the either the experience qualification or education qualification in 01 45 00. | No. | Project Management | ||
| 117 | Please confirm the Contractor’s available parking, laydown, staging, dumpster, delivery, loading dock, crane/hoisting, field office, restroom, and temporary utility locations for each phase. If the general laydown area shown on the drawings is not dedicated for the full project duration, please identify all relocations, shared-use restrictions, access routes, and time-of-day delivery limitations. | All items are either identified in the project documents or to be coordinated with the COR. | Project Management | ||
| 118 | Please provide a project shutdown matrix identifying each anticipated outage for normal power, emergency power, ATS/isolated power, fire alarm, sprinkler, HVAC/BAS, plumbing, medical gas, vacuum, nurse call, IT/telecom, security/access control, and pneumatic tube systems. For each shutdown, please identify the required notice period, allowed work window, maximum duration, affected areas/departments, required VA witnesses, temporary service requirements, fire watch requirements, and backout/restoration requirements. | Refer to specifications. Contractor shall coordinate required shutdowns. | |||
| MEP | |||||
| 119 | Sheets GI110/GI111 and Section 00 10 11 include ICRA and Class IV requirements, while GI111 also notes that the construction class will be determined by the Construction Safety Committee and Section 00 10 11 requires the Contractor to confirm barrier wall type before bid. Please provide the final ICRA/ILSM classification, barrier type, anteroom requirement, monitoring/logging requirement, and permit requirements for each phase and work area | All areas within the building are ICRA class IV. ICRA barriers/ anterooms required per Class IV shall be provided at all areas of construction within the building. | |||
| Architecture | ICRA | Yes | |||
| 120 | GI111 requires negative pressure ventilation and identifies exterior exhaust and an alternate interior HEPA-filtered exhaust procedure when exterior exhaust is not available. Please identify the approved negative-air discharge location, duct routing, temporary power source, allowable window/wall penetrations, HVAC supply/return isolation approach, and continuous operation requirements for each phase. Please confirm whether negative air units must operate 24/7 during non-working hours, weekends, holidays, and shutdown periods | HEPA units can discharge into the corridor. Temporary power can be obtained within the jobsite, window/wall penetrations are allowed as long as they do not affect function of adjacent space and any damage is repaired once completed. With respect to HVAC Supply return isolation, it is unclear what information is being requested. It is the contractors responsibility to isolate the construction area from an HVAC system serving other spaces. Hepa filters are required to be continuously operated. | Architecture | ICRA | |
| 121 | Section 00 10 11 notes that ceiling tiles provide a barrier between asbestos in the interstitial space and occupied areas below, and that wall penetrations and ceiling tile movement may require containment and PPE. Please provide the project-specific hazardous materials survey for all work areas, including ACM, lead-containing paint, PCBs, mercury, mold, and suspect materials above ceilings, in walls, floors, pipe insulation, ductwork, and fireproofing. Please clarify whether any abatement is included in the Base Bid or will be performed separately by the Government. | A project specific hazardous materials survey is not available. The building was built after 1980 and there are no hazardous materials suspected in the building. If the contractor suspects hazardous materials, please follow the guidance in the 00 10 11. | Project Management | Hazardous Materials | |
| 122 | The demolition drawings state that the representation of existing elements is not exhaustive and must be field verified. Please identify what pre-bid access will be provided for ceiling investigation, utility tracing, above-ceiling surveys, room-by-room verification, and vendor coordination. If access is limited before bid, please confirm the intended Base Bid assumption for concealed utilities, undocumented supports, abandoned systems, and existing conditions that cannot be verified until construction. | A pre-Bid Site visit Was conducted on 9 July 2026 at 1:00 EST. The purpose of which was to allow all prospective bidders to review the space. FAR 52.236-2 addresses Differing Site Conditions. | VA | ||
| 123 | Sections 23 08 00, 26 08 00, 27 08 00, and 28 08 00 repeatedly reference Section 01 91 00 General Commissioning Requirements, including the list of commissioned systems, roles, submittals, pre-functional checklists, functional performance testing, training, and CxA responsibilities. Section 01 91 00 does not appear in the issued table of contents. Please provide Section 01 91 00 and the commissioning responsibility matrix, or confirm the exact commissioning scope required in the Base Bid. | 01 91 00 is not required and the other Cx specifications will be removed. A third-party Commissioning Agent is not required for this project. | |||
| Project Management | Commissioning | Yes | |||
| 124 | Please identify the Commissioning Agent and list all systems requiring commissioning, functional performance testing, pre-functional checklists, startup reports, training, and owner-witnessed testing. Please clarify whether commissioning and TAB acceptance are required by phase before VA occupancy/use, or only at final completion | See response to Question 123 regarding the Commissioning Agent. Please review the specifications to identify required testing and training. | Project Management | Commissioning | Yes |
| 125 | Please confirm whether a pre-demolition/pre-alteration TAB survey of existing HVAC systems and room pressure relationships is required before demolition or ductwork modifications. Please also identify the required pressure relationships for cath lab, prep/recovery, support, and adjacent occupied areas during each phase, including any temporary TAB or rebalancing required to maintain ICRA containment and patient-care operations | Pre-tab work is not expected prior to demolition for the work on this project because the systems are being revamped completely. Tab work is expected at the completion of each phase. | |||
| Mechanical | ICRA | ||||
| 126 | The equipment drawings include equipment tags and a VC designation defined as VA furnished / Contractor installed. Please provide a complete GFE/OFE/equipment responsibility matrix for all equipment shown on AQ-series sheets and vendor-detail sheets, identifying who is responsible to furnish, unload, receive, store, protect, install, rough in, connect, anchor, start up, test, commission, train, warrant, and repair damage for each item. | The responsibility Matrix is included in the AQ Sheets. VA is responsible for all acquisition, storage and delivery activities. VA will obtain a product warranty. Contractor is responsible for all installation, testing, start up, rough in, connection activities. Installation is required to be conducted by a certified installer where applicable (lifts require certified installer). Damage responsibility will be determined by who has possession of the equipment. Contractor to provide an installation warranty. No training or commissioning activities required. | Architecture | Equipment |
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