NIGP 95836: Exhibition/Exposition Management Services

NIGP 95836 Exhibition/Exposition Management Services, an Item code, encompasses the planning, coordination, and full-service management of conferences, trade fairs, exhibitions, and public events for state and local government entities, including booth setup, exhibitor services, event coordination, and related logistics. State and local solicitations under this code range from school district student activity fairs and outdoor community entertainment to multi-day statewide conferences with hundreds of exhibitors and thousands of attendees, reflecting a broad portfolio of event-management demand across different jurisdictional types and scales.

Recent procurement activity shows issuing bodies spanning state workforce and environmental agencies, independent school districts, cities, towns, agricultural associations, and special districts. The Texas Workforce Commission posted RFP 3202600170 in April 2026 for comprehensive exhibitor services supporting its 2026 Statewide Conference (approximately 1,500 exhibitors across five annual events through 2030 in Dallas, Houston, San Antonio, and other Texas locations), with proposals due June 5, 2026; successful respondents must maintain $2,000,000 Commercial General Liability per occurrence/$4,000,000 aggregate and historical compensation ranges from $28,000 to $40,000 per conference. The Texas Commission on Environmental Quality issued RFP 5822740015 in March 2026 for the Environmental Trade Fair and Conference with over 4,000 registered attendees and 500+ booth spaces, due March 27, 2026, covering booth construction, exhibit hall maintenance, custom signage, and full materials handling across events in San Antonio (May 2027) and Austin (May 2028) with renewal options through 2031 and mandatory Texas Historically Underutilized Business subcontracting plans. The City of Peoria posted RFP P260075 in July 2026 for turnkey outdoor movie event management services under its ParkFest program, due July 30, 2026, requiring full labor, equipment, materials, permitting, setup, and teardown. Activity concentrates in Texas and Arizona, with secondary representation from Massachusetts, Utah, California, and Georgia. School districts, particularly San Antonio Independent School District, post continuous open solicitations under related student activities and fundraising codes that overlap with event coordination and activity management. Competitive pressures favor vendors with documented experience managing 250+ attendee events, strong insurance and bonding credentials, and the ability to coordinate with multiple stakeholders including audio-visual contractors and sponsorship partners.