UNSPSC 80141901: Auto shows or other exhibits

UNSPSC 80141901 Auto shows or other exhibits (Commodity) covers comprehensive exhibitor services and event management, including booth construction, furniture and equipment rental, signage production, materials handling, and labor for multi-day conferences and trade fairs. State and local governments procure these services through state workforce and environmental agencies, city recreation departments, and special-purpose authorities hosting public conferences and exhibitions. The scope extends to registration infrastructure, exhibit hall operations, custom booth assembly, flooring and draping, and full installation and dismantle labor, with contracts typically spanning multiple annual events over three to five years.

Recent activity concentrates in Texas, where the Texas Workforce Commission and Texas Commission on Environmental Quality have issued overlapping multi-year RFPs for statewide conference exhibitor services. The TWC's RFP 3202600170 (posted April 29, 2026, due June 5, 2026) seeks comprehensive exhibitor management for the 2026 Statewide Conference and four subsequent annual conferences through 2030 across Dallas, Grapevine, Houston, and San Antonio, with approximately 1,500 exhibitors and historical pricing ranging from $28,000 to $40,000 per conference; the contract commences September 2026 and carries a mandatory $25,000,000 Umbrella Liability requirement. The TCEQ's RFP 5822740015 (posted March 27, 2026, due March 27, 2026) covers the Environmental Trade Fair and Conference with 500+ booth spaces at San Antonio (May 2027) and Austin (May 2028) venues, requiring firm fixed pricing across 57 line items and a mandatory Historically Underutilized Business Subcontracting Plan with 1.0% HUB utilization goals. Both solicitations require responses electronically through state procurement portals and emphasize past performance with government entities within the past five years, though neither names an incumbent vendor. A separate opportunity from the City of Santa Monica (RFP released July 1, 2024, proposals due August 12, 2024) and one from College Park, Georgia (RFP 26-37, due February 18, 2026) appear tangentially tagged to this code but address arts programming management and executive search services, respectively, and do not align with the core exhibitor services scope.