Drone Light Show Services for America’s 250th Anniversary Celebration

The City of Yuma in Arizona is seeking bids for Drone Light Show Services for America's 250th Anniversary Celebration, a one-time event scheduled for Saturday, April 18, 2026, at the Ray Kroc Sports Complex. The procurement, identified by Reference Number RFB-26-162, requires a professional drone light show featuring a minimum of 250 synchronized drones performing a 13-15 minute aerial display visible from up to two miles away. Vendors must provide all necessary equipment, personnel, and creative programming, including obtaining required airspace authorizations and collaborating with city personnel on visual themes and soundtrack integration. Key deliverables include a performance that incorporates the City of Yuma logo and aligns with a patriotic theme, with potential options for a second identical show on the same night and a professional video recording of the performance. Bidders must submit proposals through the City of Yuma's Procurement Portal by December 4, 2025, and demonstrate at least three years of experience managing 10 light shows, with technical expertise in drone show production and client references.

The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Bidders must comply with various legal requirements, including E-Verify immigration regulations and non-discrimination policies. While no incumbent vendors are mentioned, the contract emphasizes comprehensive service requirements that include all labor, materials, equipment, software, travel, permits, insurance, and incidental expenses. The city reserves significant discretion in the award process, potentially selecting vendors based on the most advantageous overall proposal rather than the lowest price. Although specific budget ranges are not explicitly stated, the procurement documents indicate the city will evaluate bids based on factors including conformity with specifications, operational compatibility, delivery capabilities, pricing, and past performance. The contract will remain valid for one year from the date of purchase order or Notice of Award, with the city maintaining the right to adjust quantities and terminate the contract with 30 days' written notice.