Demolition Derby Production Services

The City of West Jordan is seeking proposals from qualified motorsport contractors to plan, produce, and promote a professional demolition derby at the West Jordan Rodeo Arena in Salt Lake County, Utah. The primary event is scheduled for Saturday, August 22, 2026, with potential for future annual events on the fourth Saturday in August. Contractors will be responsible for comprehensive event management, including driver recruitment, operational staffing, safety officials, announcers, timing and technical equipment provision, heavy equipment for vehicle clearing, show management, website development, and social media presence. The city will provide arena preparation, dirt work supervision, water truck service, up to forty staff meals, a skybox, and two portable light towers. Proposal evaluation will be based on specific criteria: experience and qualifications (25 points), project approach (25 points), event quality and enhancements (15 points), communications and promotion (15 points), and proposed cost (20 points). Proposals are due electronically through the Utah Public Procurement Place by 2:00 p.m. Mountain Time on Wednesday, January 14, 2026, with a deadline for questions set for Wednesday, January 7, 2026, at 10:00 a.m. MST.

The contract opportunity does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. No incumbent vendor is identified for this procurement. The selected contractor will be classified as an independent contractor and must provide comprehensive insurance coverage, including $5,000,000 general liability per occurrence and aggregate, $5,000,000 automobile liability per accident, workers' compensation with $1,000,000 employer's liability limits, and $3,000,000 pollution liability per occurrence and aggregate. The contract structure allows for an initial one-year term with potential renewal for four additional one-year periods, contingent upon mutual agreement and performance review. While no specific total contract value or budget ceiling is mentioned, the City reserves the right to reject any or all proposals and is not obligated to make a purchase. Any annual price escalation requests must be submitted before February 1st of each contract year and require written justification subject to City approval.