2025-2026 Tradeshow Exhibit Events

The Florida Department of Commerce is seeking sealed bids for a comprehensive tradeshow exhibit events contract for the 2025-2026 fiscal year, targeting vendors capable of providing full-service booth design, fabrication, and management across five specific trade shows. The solicitation covers five key events: the National Business Aviation Association Conference in Las Vegas, Consumer Electronics Show in Las Vegas, MRO Americas Aviation Week in Orlando, SelectUSA Investment Summit in National Harbor, and the International Manufacturing Technology Show in Chicago. Contractors must demonstrate the ability to design and execute three distinct booth configurations: 20x20 custom booth, 20x20 in-line booth, and 20x30 custom booth, with specific requirements for hardware, graphics, furniture, and flooring. The bid requires comprehensive pricing for each event, including all labor, materials, equipment, and incidental expenses, with the lowest responsive bidder expected to be selected. Key submission details include a bid deadline of September 9, 2025, with bids to be opened at 3:00 PM EST, and a contract period extending through September 30, 2026. Evaluation will focus on total cost per tradeshow event, with the contractor responsible for all aspects of booth creation including design, fabrication, shipping, storage, installation, and dismantling.

The procurement appears to be open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. Contractors must provide multiple attachments including references, drug-free workplace certification, and conflict of interest disclosures, indicating a comprehensive vetting process. While specific budget ranges are not explicitly stated, the contract will cover multiple national-level trade shows, suggesting a potentially significant contract value. Vendors must maintain professional standards, carry appropriate insurance, and comply with state and federal regulations. The Florida Department of Commerce will provide quarterly projections of upcoming events, allowing for strategic planning and resource allocation. The contract template indicates potential for renewal for up to three years after the initial contract term, contingent upon fund availability and satisfactory performance evaluations. Contractors will be required to comply with various federal and state regulations, including non-discrimination laws, public records requirements, and employment eligibility verification through the E-Verify system.