Old town scottsdale entertainment

The City of Scottsdale, located in Maricopa County, Arizona, is seeking entertainment providers through Request for Proposal (RFP 26RFP013) for Old Town Scottsdale's various event and performance needs. The procurement is divided into three distinct lots: Lot A covers event support entertainment for Western Week, Summer Programs, and Scottsdazzle; Lot B focuses on musical performances including jazz, contemporary, and classical solos and small groups; and Lot C encompasses street performances such as acrobatics, balloon twisting, caricatures, dance, juggling, magic, mime, storytelling, and western-themed acts. Performers will be staged at multiple locations including Stetson Plaza, Marshall Way Bridge, Old Town Scottsdale Farmers Market, West Paseo, Scottsdale Civic Center East Bowl, Historic Old Town, and Arts District areas. The RFP requires proposers to be capable of providing all services within their lot, with proposals due by 2:00 PM local Arizona time on September 23, 2025, and questions accepted until 2:00 PM on September 15, 2025. The contract term is one year from the effective date with four possible one-year renewal options, and the City intends to award two contracts, with the highest-ranked contractor serving as primary and the second-ranked as secondary.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Contractors must comply with Arizona immigration laws, including E-Verify program requirements, and demonstrate lawful presence in the United States. Insurance requirements are comprehensive, including background checks and substance abuse screening for all personnel working in City facilities. While no incumbent vendors are specifically mentioned, the City has historically spent an average of $75,000 annually on Old Town entertainment, though actual expenditures will vary based on City needs. Pricing must be all-inclusive, covering performance setup, tear down, and total performance time, with no additional reimbursement for travel time or mileage. Proposers must submit detailed pricing using provided forms and meet extensive insurance requirements, including Commercial General Liability and Workers' Compensation coverage. The contract allows for potential cooperative purchasing arrangements with other Arizona municipalities and government entities, providing flexibility for future engagements.