Drayage and Decor WPR Conference 2026 Spokane WA

Washington State University (WSU) is seeking a drayage and decorating contractor to support the Western Protective Relay Conference (WPRC) scheduled for October 26-29, 2026, in Spokane, Washington. The procurement involves comprehensive event logistics services, including freight collection and delivery, equipment rental, exhibit hall materials preparation, registration area setup, and on-site support during event installation and teardown. Proposers must demonstrate eligibility to contract with a Washington state agency, provide on-site support capabilities, and have documented experience managing large multi-day events. The evaluation process will utilize a point-based system, allocating 40 points for preferred qualifications, 25 points for approach and timeline, and 35 points for cost considerations. Proposals are due on August 15, 2025, at 3:00 pm Pacific Time, with the anticipated contract period running from October 1, 2025, through December 31, 2026. The solicitation covers jurisdictions including Spokane County, Tacoma City, Spokane City, and Spokane Valley City, and will involve comprehensive event support services for the professional conference.

The Request for Proposals (RFP) does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Proposing organizations must complete several mandatory certification documents, including Exhibit A Certifications and Exhibit B Contractor Information, which require declarations about wage law compliance, independent pricing, and organizational background. While specific budget ranges are not directly specified in the available documents, the contract will be awarded based on the most advantageous proposal that meets all technical and cost requirements. No federal funding is involved in this procurement, and the university reserves the right to conduct oral presentations with top-scoring finalists. Proposers must demonstrate financial stability, technical competence, and the ability to provide comprehensive drayage and decorating services for a complex multi-day professional conference, with the ultimate selection dependent on a comprehensive evaluation of qualifications, approach, and cost factors.