Ocean Center Production Services

The County of Volusia has issued Invitation to Bid (ITB) 26-B-36JJ for comprehensive production services for the Ocean Center & Lyonia Amphitheater, seeking qualified vendors to provide professional-grade audio, lighting, video, and special effects equipment. The procurement requires vendors to deliver, set up, operate, and strike production equipment while staffing trained and certified personnel to support approximately 15 annual ticketed events across multiple venue spaces, including an 8,400-seat arena, 5,000-seat exhibit hall, 1,000-seat ballroom, and 700-seat amphitheater. Vendors must provide equipment matching or exceeding the facility's existing inventory, including specific audio systems from L'Acoustics, lighting equipment with GrandMA3 consoles, and video systems with LED panels and digital processors. The solicitation includes a question submission deadline of January 28, 2026, at 11:59 p.m., with proposal submissions due February 11, 2026, at 3:00 p.m. EST via the County's eProcurement Portal. Evaluation criteria will focus on the Production Inventory Rental Pricing Table to determine the lowest bidder, with additional consideration of technical service and staffing pricing.

The County offers a local preference of up to 5 percent for established local businesses, with 3 percent for local businesses or 2 percent for prime contractors with 51 percent or more subcontractor work performed by local businesses, provided the price difference does not exceed $25,000. The contract will be awarded for an initial three-year term with two optional one-year renewals, subject to mutual written agreement and County Council approval. Respondents must provide references for three similar projects completed within the last three years and demonstrate 24/7 on-call availability, capability to handle quick-turn events with less than 48 hours notice, and operational capacity within 250 miles of the Ocean Center. Price redeterminations are permitted annually after the first year based on documented increases in wages, fuel, or materials using Employment Cost Index (ECI) or Producer Price Index (PPI). Payment terms are net 20 business days from invoice receipt, with interest accruing at 1 percent per month on undisputed invoices unpaid after 30 days. While no specific budget range is explicitly stated, the comprehensive nature of the production services and multiple venue spaces suggest a significant contract value.