Temporary Event Utilities & Exhibitor Ordering Services

The Seattle Convention Center (SCC) has issued a Request for Proposals (RFP) seeking an exclusive contractor to provide temporary event utilities and exhibitor ordering services in King County, Washington. The procurement specifically targets a service provider capable of delivering comprehensive utility services including electrical, air, water, drain, and natural gas to exhibitors, show managers, and SCC clients. The successful proposer must manage and staff the SCC's exhibitor services ordering operation, demonstrating the ability to meet high-demand event requirements. The contract period spans from January 1, 2026, through December 31, 2030, with a potential two-year extension option. Key submission requirements include multiple document types such as a Technical Proposal, Management Proposal, Letter of Submittal, Certifications & Assurances, Catalog and Price List, On-Site Inventory List, Sample Expenditures, and Complete Financial Statements. The pre-proposal conference is scheduled for September 10, 2025, at 10:00 AM, with proposals due on September 24, 2025, at 3:00 PM local time through the Bonfire digital portal. Proposers must use compatible web browsers and submit documents adhering to specific technical requirements.

The RFP does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. The compensation structure involves the contractor paying commissions to SCC: 35% on electrical services during the initial four-year term (increasing to 36% in extension terms) and 30% on air/water/drain/natural gas services. Additional revenue may be generated through a $25 manual processing fee for orders not placed online, with fees split equally between the contractor and SCC. The contractor will also contribute a percentage of monthly staffing costs for the Exhibitor Services program, calculated based on the ratio of their gross revenue to total program revenues. While specific budget ranges are not detailed, the comprehensive service requirements and commission structure suggest a potentially lucrative opportunity for a qualified service provider. The solicitation emphasizes the need for professional, high-quality utility services and exhibitor support, with specific requirements for on-site management, equipment inventory, and operational standards. Proposers must demonstrate their capability to meet these rigorous operational expectations through their submitted documentation.