NIGP 20956: Inventory Management

NIGP 20956 Inventory Management is an Item code under which state and local governments procure software platforms, systems implementation, and field services to establish baseline asset counts, track inventory across distributed locations, and integrate asset data into enterprise resource planning and facilities management systems. The code encompasses physical inventory operations—field teams conducting asset counts, GPS documentation, barcode tagging, and condition assessments—alongside software solutions for asset lifecycle management, work-order integration, and capital planning. Recent solicitations show school districts, counties, cities, transit authorities, and state agencies buying under this code to replace aging or retiring systems, consolidate fragmented processes, and meet audit and regulatory compliance requirements including GASB 34 reporting, IDEA federal mandates, and state-level financial controls.

Issuing bodies span the full range of state and local entities: school districts (Dayton Public Schools, Hillsborough County Public Schools, DeKalb County School District, Rockwood School District, Texas State Technical College), county governments (Pasco County, Okaloosa County, Cherokee County, Harris County), cities (City of Bartow, City of Phoenix, City of Newnan, City of Atlanta), state agencies (Washington Department of Fish & Wildlife, Washington Office of Superintendent of Public Instruction), and special districts (University of Texas M.D. Anderson Cancer Center). Geographic activity spans Florida (Bartow electric-system inventory RFP, Okaloosa County EMS supplies and inventory, Hillsborough County school system RFIs), Ohio (Dayton Public Schools capital-asset inventory), Georgia (DeKalb County nutrition software, City of Newnan ERP, Cherokee County permitting software), Colorado (Town of Parker enterprise asset management), Washington State (OSPI IEP platform, WDFW HRIS), Missouri (Rockwood facilities management), Texas (Harris County pharmacy inventory, TSTC cafe POS, DIR COTS software), and Arizona (City of Phoenix heat-relief distribution). Representative recent opportunities include Dayton Public School District's capital-asset inventory RFP due July 31, 2026, requiring comprehensive physical inventory and barcode tagging of fixed assets across 26 buildings to establish GASB 34-compliant documentation; City of Bartow's electric-system inventory RFP (RFP 26-14, due July 22, 2026 rebid), seeking field verification, GPS data collection, and GIS/Cartegraph integration for approximately 13,600 electric meters, 13,000 poles, and related distribution assets; Broward County Accounts Payable Automation Software RFP (RFP No. GEN2130765P1, due May 20, 2026), processing 140,000 invoices annually with PeopleSoft ERP integration; Town of Parker Enterprise Asset Management RFI (RFI 26-012, due June 19, 2026) evaluating solutions across 30 buildings, 320 roadway miles, 44 bridges, and 43,518 annual work orders; and Rockwood School District Facilities Management Software RFP (RFP No. 26-10101, due May 8, 2026) covering work orders, asset tracking, and capital planning across 47 buildings. Set-asides and preferences appear in select procurements—Broward County offers SBE and CBE preferences; Hillsborough County includes a Small Business Encouragement Program set-aside; Washington State affords Small Business and Certified Veteran-Owned Business preferences. Activity remains steady across the portfolio, reflecting ongoing modernization cycles driven by legacy-system retirements, compliance mandates, and operational efficiency goals.