RFQ 2024-18 Continuity of Operations Plan Project

Clackamas County Technology Services has issued Request for Quotes (RFQ) 2024-18 for a Continuity of Operations Plan (COOP) Development Project, seeking expert consulting services to conduct a comprehensive functional analysis and develop a prioritized disaster recovery strategy for the county's technology infrastructure. The project will span four distinct phases: inventory and assessment, prioritization and risk analysis, COOP plan development and integration, and training and implementation. Specific deliverables include a detailed inventory of critical technology systems, risk prioritization, and a comprehensive disaster recovery plan covering 22 county departments. Evaluation criteria will focus on firm experience, staff qualifications, pricing, references, and proposed project approach. Quotes are due by April 4, 2024, at 2:00 PM PST, with a proposed work schedule spanning from May 2024 to May 2025. The county's technology environment currently includes two data centers, approximately 400 virtual machines, several hundred terabytes of storage, and uses VMware as the hypervisor and Veeam as the backup solution.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. The county has an estimated project budget of $150,000 and is seeking competitive hourly rates with a not-to-exceed total price. The project will be performed across Clackamas County's technology infrastructure, which predominantly consists of on-premises production workloads and is preparing for a cloud-based data center disaster recovery initiative. The contract was ultimately awarded to AARC Consultants after a careful review of multiple vendor quotes. Vendors were required to be willing to enter into a contract with the specified terms, though no additional details about contract length or specific financial requirements were provided in the available documentation. The procurement is designed to support a comprehensive review and enhancement of the county's technological resilience and disaster preparedness.