Intent to Single Source for Grand Ravine Software

The City of Tampa, located in Hillsborough County, Florida, is pursuing a single-source procurement for software upgrades and technical support from GrandRavine Software Limited for the MaintScape Computerized Maintenance Management System (CMMS). The procurement specifically targets maintaining and enhancing the software used at the David L. Tippin Water Treatment Plant and the Morris Bridge Pumping Facility. The primary deliverables include software upgrades, system enhancements, and ongoing technical support for the proprietary MaintScape application. Key objectives involve ensuring accuracy and consistency of the maintenance and asset management program through continuous software maintenance. The vendor must be an authorized manufacturer's distributor or dealer capable of quoting the product and providing warranty service, maintenance, and repairs. The intent to single source was posted on August 22, 2025, with a due date of August 20, 2025, though the specific timeline for implementation and contract execution is not explicitly detailed in the provided documentation.

The procurement appears to be exclusively available to GrandRavine Software Limited, as they are the sole owner of the MaintScape CMMS software with proprietary source code. No specific set-aside designations for disadvantaged enterprises are mentioned in the documentation. The current infrastructure relies entirely on GrandRavine's software, which necessitates continued engagement with this specific vendor for seamless system maintenance. While no precise award value or budget range is specified in the documents, the procurement includes extensive insurance requirements for the vendor, such as Commercial General Liability, Automobile Liability, and Worker's Compensation insurance. The single-source nature of this procurement indicates that no competitive bidding process will be conducted, as GrandRavine is the only entity capable of providing the required software upgrades and technical support for the existing CMMS implementation.