Wellness Program
Closed State & local contract opportunity
- Solicitation number
- 25477-RFP-DST
- State
- Florida
- Responses due
Opportunity facts
- NIGP codes
- 91869 Insurance Consulting
- 94610 Accounting And Billing Services (Including Payroll Services, 3Rd Party Reimbursement For Medicare, Medicaid, Private Insurance, Etc)
- 95348 Health/Hospitalization (Including Dental And Visual Insurance)
- 95352 Insurance And Insurance Services (Not Otherwise Classified)
- 95363 Life Insurance
- 95378 Receiver Services, Special Deputy (Insurance)
- 95379 Reinsurance Services
- 95380 Retirement Benefit Plan Insurance
- 95391 Unemployment Insurance
- 95861 Insurance And Risk Management Services
- UNSPSC codes
- 84111500 Accounting services
- 64120000 Insurable interest contracts
- 64121505 Farm owners multiple peril policy
- 64121514 Warranty policy
- 64122006 Fixed annuity policy
- 64122007 Modified guaranteed annuity policy
- 84131513 Erection all risks insurance
- 84131905 Employment practice liability insurance services
- 64122002 Fraternal life insurance policy
- 64121504 Commercial multiple peril policy
Show all 43
- 64122202 Group dental insurance policy
- 84131520 Insurance broking fees and commission
- 64122000 Life insurance contracts
- 64122003 Group life insurance policy
- 81162309 Payroll process as a service
- 84111507 Inventory accounting service
- 84131900 Insurance services for casualty lines
- 64122101 Individual health insurance policy
- 64122102 Group health insurance policy
- 64122201 Individual dental insurance policy
- 81162310 Procurement process as a service
- 84131600 Life and health and accident insurance
- 84131606 Unemployment insurance
- 81162301 Accounts payable process as a service
- 84111505 Payroll accounting services
- 93151606 Government accounting services
- 84131602 Health or hospitalization insurance
- 64122100 Health insurance contracts
- 64122200 Dental insurance contracts
- 64121502 Boiler and machinery policy
- 64121507 Fraternal benefit society insurance policy
- 64121508 Homeowners insurance policy
- 64121509 Inland marine insurance policy
- 64121511 Ocean marine insurance policy
- 64121512 Surety policy
- 84131518 Bicycle insurance
- 64122001 Credit life insurance policy
- 64122004 Term life insurance policy
- 64122005 Whole life insurance policy
- 84131601 Life insurance
- 84131700 Pension funds
- 84131800 Retirement funds
- 81162305 Risk management process as a service
- Points of contact
-
- Erika James erika.james@hcps.net (813) 272-4357
- Tiffanie Cason tiffanie.cason@hcps.net
Updated .
About this opportunity
Hillsborough County Public Schools (HCPS) has issued a Request for Proposals (RFP) for a comprehensive wellness program to serve approximately 24,181 employees, seeking a vendor to provide an integrated wellbeing platform covering physical, emotional, social, and financial pillars of employee health. The RFP seeks a solution that includes health assessments, biometric screening coordination, challenge programs, coaching services, incentive management, communications, and reporting capabilities. Minimum vendor requirements include current Florida business licenses, proof of financial viability, at least five years of experience providing wellbeing services with a minimum of five education clients, and demonstrated experience with clients exceeding 25,000 lives. The solicitation requires vendors to provide pre-built and customizable challenges with native mobile app capabilities, integrate with HCPS's medical carrier and benefits administration systems, and calculate ROI and claims savings. Key evaluation criteria include capabilities (25 points), platform and demo functionality (20 points), organizational experience (10 points), member experience and engagement (10 points), communications and reporting (10 points), pricing and performance guarantees (10 points), account management (5 points), and small business encouragement (10 points). Technical questions were due by September 16, 2025, with proposals required to be submitted electronically via VendorLink by October 2, 2025 at 3:00 PM, with finalist interviews scheduled for December 16, 2025.
The RFP includes a Small Business Encouragement Program (SBEP) that encourages participation of local certified small businesses, with vendors required to identify and incorporate OSD-registered SBEP vendors in their proposals. Only companies appearing in the VendorLink vendor directory are eligible for SBEP participation. The incumbent vendor is Vitality, which has supported the program since 2024. The current wellness budget is approximately $2.5 million annually, funded through medical carrier credits, with a breakdown including $1.4 million for incentives and rewards, $321,000 for administrative fees, $310,000 for biometric screenings, and $450,000 in additional expenses. Participants can earn up to $300 in gift cards or program points. The contract will be effective from January 1, 2027, through December 31, 2027, with potential automatic renewals for up to four additional one-year periods. Vendors must comply with federal and state requirements including FERPA and HIPAA, and integrate with Aetna as the medical carrier, pharmacy data, and existing benefit administration systems. The procurement process also requires vendors to complete an affidavit certifying they do not have business connections with specified foreign countries of concern.
Opportunity text
Hillsborough County Public Schools is in the process of evaluating organizations that can provide wellbeing solutions to their employees. In order for your organization to be fully considered, it is important that you follow the instructions outlined below, respond to the "Minimum Requirements" tab and respond to this RFP by 10/02/25.
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