Children, Youth, and Family System of Care Services

The County of Santa Clara's Behavioral Health Services Department has issued a comprehensive Request for Statement of Qualifications (RFSQ-BHS-FY25-0066) seeking qualified organizations to provide Children, Youth, and Family System of Care Services across 19 distinct programs within seven service categories. These categories include Crisis Services, Full Service Partnership, Outpatient Services, Prevention and Early Intervention, Behavioral Health Placement Support Services, Residential Services, and Substance Use Treatment Services. The procurement targets Medi-Cal beneficiaries ages birth through 25, with services ranging from mobile crisis response and post-crisis stabilization to school-based mental health interventions, early psychosis intervention, and residential treatment. Evaluation criteria are structured across five sections totaling 100 points: Organizational Structure and Experience (25-50 points), Proposed Program Description (35-60 points), Historical Performance Analysis (5 points), Electronic Health Record Capacity (5 points), and Financial Solvency (5 points), with a minimum score of 70 points required to advance. The solicitation was released on April 21, 2025, with an initial response deadline of November 22, 2024, at 3:00 p.m. Pacific Time, and an optional offeror's conference scheduled for October 24, 2024. The overall RFSQ closes on June 30, 2029, with initial contract negotiations expected to conclude by July 2025 and an estimated contract start date of July 1, 2025.

The procurement does not explicitly designate specific set-asides for disadvantaged enterprises, but emphasizes cultural competency and linguistic diversity, requiring offerors to demonstrate capabilities in seven threshold languages: Spanish, Vietnamese, Mandarin, Cantonese, Tagalog, Farsi, and Russian. The county anticipates awarding between one and ten qualified offerors per program, depending on the service category. While incumbent vendors are not specifically named, current County-contracted providers meeting good-standing criteria may apply through a streamlined Current CCP Evaluation process. The solicitation requires integration with the county's myAvatar electronic health record system, with specific implementation types outlined for providers. Total annual expenditures are estimated to range from $800,000 to $38,800,000 per program, contingent on available funding and Board of Supervisors appropriations. The initial contract term is one year with potential extension for four additional one-year terms, allowing for flexible and adaptive service delivery across Santa Clara County's diverse geographic regions and populations.