Addendum 1.pdf

County of Santa Clara Addendum #1

RFSQ-BHS-FY25-0066

Children, Youth, And Family System of Care Services

ADDENDUM #1

ISSUED ON OCTOBER 18, 2024

BY

ANGELEAH MACATIAG

CONTRACTS MANAGER

ELECTRONIC REQUEST FOR STATEMENT OF QUALIFICATIONS

CHILDREN, YOUTH, AND FAMILY SYSTEM OF CARE SERVICES

The following document shall be incorporated as part of the above mentioned RFSQ:

• Addendum #1 –

A. Revisions to the RFSQ B. Revisions to Appendix A-Cover Sheet

ALL OTHER SPECIFICATIONS AND TERMS and CONDITIONS REMAIN UNCHANGED

ADDENDUM #1

A. Revisions to the RFSQ

1. A revised version of the RFSQ has been uploaded to Periscope on October 18, 2024, to incorporate the following changes:

a. The Table of Contents sections pages have been updated to align with page number changes throughout.

b. Section I.A.4 has been updated in its entirety to the following:

“Current CCP Submissions

Current CCPs applying under this solicitation to continue offering existing programs should complete and submit the following documentation for the Current CCP Evaluation process:

a. Sections I and III of Appendix A (if submitting for multiple programs, a single Appendix A may be submitted reflecting all applicable programs);

b. Financial stability documentation, as referenced in Section IV.K.1 of this RFSQ;

c. Information on all Corrective Action Plans (CAPs) and/or Performance Improvement Plans (PIPs) from the past five (5) years specifically related to programs within BHSD (maximum three [3] pages per program, not cumulatively across programs). Please include the following:

i. Description of the issue(s) that led to the CAP(s) or PIP(s).

ii. Explanation of how they were addressed and resolved, and confirmation of the current status of each plan.

d. Staffing information related to the agency’s current program or similar services (maximum two [2] pages per program, not cumulatively across programs).

i. Describe the number of staff members allocated to this program, including their position titles, language proficiencies (e.g., Cantonese, English, Farsi, German, Russian, Spanish, Tagalog, Vietnamese, etc.) and the hiring process for these roles.

ii. Provide information on any closures or temporary closures of your agency’s current program or similar services within the past year.

iii. Outline your program’s direct service staff vacancy rates over the past five (5) years, including steps taken to address and fill these vacancies and the impact on staffing levels.

e. Current CCPs seeking “Current CCP Evaluation” process review must submit the required documentation earlier than the final proposal deadline. Refer to the Table 5 special deadlines in Section II.A. for submission deadlines.

f. All submissions must follow the Response Format guidelines outlined in Section IV.C of this RFSQ. Please ensure all required documents are compiled into a single PDF file and use the following naming convention: [Your Organization Name] – CCP Evaluation Submission.pdf.”

c. Section II.A, Table 5, Event 2 has been corrected to Thursday, October 24, 2024 for the Offeror’s Conference.

d. Section II.A., Table 5, Event 4, has been revised to the following:

i. Special Deadline for Current CCP Evaluation Submissions: Deadline to Submit

Electronic Responses via Email; and

ii. Any CCP seeking to apply for new or additional programs beyond their current scope must follow the full evaluation process outlined in Section IV: Offeror’s

Submission.

B. Revisions to Appendix A – Cover Sheet

1. A revised version of Appendix A – Cover Sheet was uploaded to Periscope on October

18, 2024, incorporating the following changes:

a. Updated instructions in Section I in the following areas:

i. Added guidance for indicating regions, specific school districts, or specialty populations for current services provided.

ii. Added instructions for using color highlights to identify any new regions, specific school districts, or specialty populations.

b. The end of Section I was entirely updated with the following:

“Offeror agrees to the following (must agree and check all items):

☐ The organization agrees to the Scope of Work provided by the County for the respective program as included in the RFSQ attachments.

Offeror agrees to submit the following documentation to be considered for the Current CCPs Evaluation Process outlined on RFSQ Section I.A.4:

☐ Submission of the organization’s Financial Stability documentation, as required in RFSQ Section IV.K.1.

☐ Information on all Corrective Action Plans (CAPs) and/or Performance Improvement Plans (PIPs) from the past five (5) years, specifically related to programs within BHSD (maximum three [3] pages per program, not cumulatively across programs).

☐ Staffing information related to the agency’s current program or similar services (maximum two [2] pages per program, not cumulatively across programs).”