RFP Attachment J.C-1 1501000 C Facility Management.doc
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- Solicitation number
- N6247013R3009
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1501000 C
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1501000 – Facility Management
| Spec Item |
| Title |
| Description |
| 1 |
| General Information |
| The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform facility management services for Isa Air Base, Al Riffa Army Base, and other locations within the Kingdom of Bahrain. |
1501000 – Facility Management
| Spec Item |
| Title |
| Description |
| 2 |
| Management & Administration |
| 2.1 |
| Definitions and Acronyms |
| 2.1.1 |
| Business Management System (BMS) |
| A web-based tool that provides a systematic method for the management of business processes, common practices, and process quality improvements that produce and support the most efficient and effective delivery of NAVFAC’s products and services. |
| 2.1.2 |
| Construction Type Work |
| Work to perform construction, alteration, or repair excavating, and painting) of buildings, structures, RLB, tents, PEB or other real property; the terms “buildings, structures, or other real property” include, but are not limited to, improvements of all types, such as, streets, sewers, mains, power lines, pumping stations, airfield facilities, terminals, docks, piers, wharves, ways. |
| 2.1.3 |
| Service Type Work |
| Work to perform an identifiable task rather than to furnish an end item of supply, e.g., maintenance, overhaul, repair, rehabilitation, salvage, modernization, or modification of supplies, systems, and equipment; routine recurring maintenance of real property; housekeeping and base operating support services; operation of Government-owned equipment, real property, and systems. |
| 2.1.4 |
| Sustainment |
| Recurring maintenance and repair work necessary to keep an inventory of facilities in good working order, e.g., service calls to arrest emergent conditions and perform minor repairs, and preventive maintenance and integrated maintenance programs to maintain and repair equipment and systems. Sustainment also includes minor construction, major repairs and replacement of facility components that are expected to occur periodically throughout the life cycle of facilities, e.g., regular roof replacement, refinishing of wall surfaces, repairing and replacement of heating and cooling systems, replacing tile and carpeting, and similar types of work. |
| 2.2 |
| Personnel |
| The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required to provide facility management services. |
The Contractor is advised that, based on anticipated degree of complexity and USD amounts involved, depth of knowledge required under this line item is that of a technician rather than an engineer or architect.
| 2.3 |
| Records and Reports |
| Reports are listed in Section F. The Contractor shall submit accurate and complete documents within the required timeframes. |
1501000 – Facility Management
| Spec Item |
| Title |
| Performance Objective |
| Related Information |
| Performance Standard |
| 3 |
| FFP Work |
| The Contractor shall provide facility management services to ensure real property infrastructure supports the mission of the warfighter. |
Facility management services are performed as specified.
Facility management services are completed within the specified time.
| 3 |
| Public Works Services |
| 3 |
| Utility Outage Scheduling and Coordination |
| The Contractor shall schedule and coordinate utility outages to ensure customer and mission operation disruptions are minimized and proper notifications are made in a timely manner. |
| The Contractor shall receive requests for, coordinate, plan, and schedule utility outages with construction and service work providers to minimize customer operational impact. The Contractor shall notify affected customers no later than seven calendar days prior to a scheduled outage. |
The Contractor shall monitor scheduled and unscheduled utility outages and keep affected customers informed of the outage status and time or date the interrupted utilities are anticipated to be restored.
Affected customers are notified of scheduled outages within specified time.
Affected customers are kept notified of outage status.
No more than one validated customer complaints per month.
| 3 |
| Excavation Permit Issuance |
| The Contractor shall issue excavation permits to ensure underground utilities and environmentally sensitive sites are protected from damage and proper notifications are made in a timely manner. |
| The Contractor shall receive requests and issue excavation permits. |
The Contractor shall request approval from the KO. Upon receipt of approval, the Contractor shall print the excavation permit and mark the areas at the intended work site to identify any underground utilities, cultural resources, environmentally sensitive sites and any other constraints.
The Contractor shall process requests and issue permits for emergency work immediately upon receipt. Routine requests shall be issued within five working days from receipt. The Contractor shall retain the permit documentation for the term of the contract.
No buried utilities or environmentally sensitive sites are damaged due to Contractor negligence.
Permit documentation is accurate.
Permits are issued within specified times.
| 3 |
| Contract Specification Package Development |
| The Contractor shall develop specification packages for contract work to ensure work requirements and cost estimates are properly prepared in a timely manner. |
The Contractor shall develop technical specification packages for construction, sustainment construction and service type work. Packages shall be developed for both solicitation prior to award and for contract modification following award.
The Contractor’s specification packages for construction work shall contain statements of work that identify all salient characteristics of the requirement, including quality and workmanship standards, sketches or drawings, and a detailed government estimate of the cost based on R. S. Means® or equivalent nationally recognized cost estimating source, in sufficient detail to clearly identify the work location, labor effort, materials and equipment.
The Contractor’s specification packages shall be prepared in compliance with BMS Process B-14.2, Facility Support Contract (FSC) Performance Work Statement (PWS) Development and BMS Process B-14.11, Cost Estimating for FSC.
Complete technical specification packages for solicitations up to $5,000 shall be submitted to the KO within 3 working days following receipt of request.
Complete technical specification packages for solicitations between $5,001 and up to $25,000 shall be submitted to the KO within 5 working Complete technical specification packages for solicitations between $25,001 and up to $50,000 shall be submitted to the KO within 15 working days following receipt of request.
Complete technical specification packages for solicitations between $50,000 and up to $100,000 shall be submitted to the KO within 20 working days following receipt of request.
Complete technical specification packages for solicitations over $100,000 shall be submitted to the KO within 30 working days following receipt of request.
The Contractor shall distribute and coordinate review submittals with appropriate internal organizations and customers and maintain an official submittal review and acceptance file.
Specification packages are complete and accurate as specified.
Specification packages are submitted within specified time.
| 3 |
| Technical Specification Package Development |
| 3 |
| Issuance of Request |
The Government will issue a request containing the following information:
(1) A general, conceptual description of work to be accomplished
(2) Location of work
(3) Desired completion date
(4) Estimated USD range for work to be accomplished Contractor accepts work.
| 3 |
| Site Visit |
| Site Visit |
| Upon receipt of the task order, the Contractor shall conduct a site visit with Government representative(s) to determine the following: |
(1) Definition and refinement of requirements
(2) Site conditions and access to the site
(3) Methods and alternatives for accomplishing the work
(4) Preliminary quantities or dimensions/measurements
(5) Requirement for plans, sketches, shop drawings, etc.
(6) Submittals required
(7) Documents site visits (notes, sketches etc.)
Contractor conducts and documents site visits.
| 3 |
| Review Comments |
| The Government shall have the right to review the technical specification package prepared by the Contractor and make comments. The Contractor shall incorporate all comments and provide a final technical specification package. |
| Contractor incorporates comments. |
| 3 |
| Real Property Records Maintenance |
| The Contractor shall maintain real property records to ensure the real property inventory is properly documented in a timely manner. |
| The Contractor shall report and account for Class 1 and Class 2 Navy real property per NAVFAC P-78, Real Property Inventory Procedures Manual. |
The Contractor shall create and update property record cards using iNFADS within ten working days of the following conditions:
- first use, e.g., Beneficial Occupancy Date (BOD) or Placed-in-Service Date, for new or extended facilities
- upon determination of excess property
- upon completion of demolition or disposal of existing facilities Property records are complete and accurate as specified.
Property records are created, updated and disposed of within the specified time.
| 3 |
| Technical Support Services |
| The Contractor shall perform technical support services to ensure engineering and technical documentation is properly reviewed and maintained and made available in a timely manner. |
Technical support services are complete as specified.
Design and study review comments are provided within the specified time.
| 3 |
| Engineering Design and Study Support |
| The Contractor shall review engineering designs and studies to ensure technical aspects necessary to accomplish construction work in a safe, practical and economical manner are properly specified and documented in a timely manner. |
| The Contractor shall conduct a thorough review and provide comments on engineering designs and studies performed by other Government consultants and contractors. Comments shall be based on sound engineering principles and confirm that designs and studies comply with applicable regulations and standards. Comments shall identify installation level concerns and provide alternative approaches that minimize mission impact on supported customers. Comments shall be submitted to the requestor via the KO for review by the date requested. |
| Design and study review comments are complete as specified |
Design and study review comments are provided within the specified time.
| 3 |
| Plans, Files and Drawing Updates |
| The Contractor shall update facility plans, building files and engineering drawings to ensure technical information is properly documented in a timely manner. |
| The Contractor shall update installation plans, facility plans, building history files, street address listings and engineering drawings within 30 calendar days following notification of need or discovery of changed conditions. |
| Plans, files and drawings are current and accurate. |
Plans, files and drawings are updated within specified time.
| 3 |
| Technical Library Operation |
| The Contractor shall operate a technical library to ensure technical documents and reference materials are properly maintained and made available in a timely manner. |
| The Contractor shall maintain control of the inventory and operate the technical library from 0700-1700, Sunday through Friday, except Federal holidays. |
The Contractor shall research the inventory and provide copies of documents and reference materials to customers within one hour of request.
Inventory is complete and current.
Requested copies of technical documents and reference materials are complete, legible and provided within the specified time.
1501000 – Facility Management
| Spec Item |
| Title |
| Performance Objective |
| Related Information |
| Performance Standard |
| 4 |
| IDIQ Work |
| IDIQ work may be ordered utilizing DoD EMALL in accordance with Section G or on a task order in accordance with the PROCEDURES FOR ISSUING ORDERS clause in Section G. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order. |
| Refer to IDIQ ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. |
N62470-13-R-3009
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