J-1700000-05.1 POLICY AND GUIDELINES FOR WASH RACK.doc

ISAABINST

N00 03 Jul 13

ISA AIR BASE INSTRUCTION

From: Officer in Charge, U.S. Naval Forces Central Command

Detachment, Isa Air Base, Bahrain

Subj: POLICY AND GUIDELINES FOR use of the vehicle wash rack Facility at ISA AIR BASE Ref: (a) NAVFAC P-300, Management of Civil Engineer Support

Equipment

1. Purpose. To establish guidelines for the management and use of the wash rack facility Isa Air Base.

2. Applicability. Isa Air Base wash rack facility is for the sole intent and purpose of ensuring Isa Air Base mission essential government equipment vehicles are free of dirt and debris that could eventually degrade operational capability. Only government owned non-tactical vehicles (NTV) and tactical equipment critical to the mission of Department of Defense entities at Isa. The weight limit for use of the wash rack is 180,000 lbs. or 90 tons per lane. The unit will be operated and maintained by contractor personnel. Government personnel are prohibited from operating the unit. The unit is a self-contained unit with a sludge remover, oil water separator, and capable for water reuse to prevent adverse impacts to the environment at Isa Air Base.

3. Responsibilities and Definitions. The following are key responsibilities and definitions for personnel using or operating the vehicle wash rack at Isa Air Base.

a. Operator. The term operator refers to the contractor personnel that operates and maintains the equipment and is trained to use the equipment. The wash rack operators will be responsible for using the wash rack to wash and clean Avis leased vehicles, Marine, Army and Navy tactical equipment or green gear coming through for vehicle washing service. The operators shall follow this policy and standard operating procedures and maintain practices recommended by the equipment manufacturer applicable to this wash rack facility.

b. Government Owned Vehicle (GOV). A vehicle purchased and owned by the U.S. Government, this adheres to any tactical or green gear equipment utilized by the Marines, Army and Navy operated at Isa Air Base.

c. Government Leased Vehicle (GLV). A vehicle rented by the U.S Government for a leased period exceeding 60 days, this adheres to Avis leased vehicles that have Avis stickers in the front and back windows.

d. Daily- Every operational day; excludes holidays, or period of restricted usage.

e. POL (Petroleum, Oils and Lubricants) - Any petroleum-based fluid or semisolid- Includes crude oil, gasoline, kerosene, diesel, all light & heavy fuel oil, lube oil, used oils, oil sludge, oil refuse & synthetic based lubricating & transmission products.

f. Oil-Water Separator (OWS) - A waste management unit, generally a tank, that is used to separate oil or organics from water. A separator consists of not only the separation unit, but also the fore bay & other separator basins, skimmers, grit chambers & bar screens.

g. Non-Tactical Vehicle (NTV) – Government vehicles assigned, Avis leased, or managed by the public works(PW) or transportation motor pool (TMP).

h. Tactical Equipment – Includes selected wheeled tactical vehicles and equipment utilized by the Marines, Army and Navy (green gear).

4. Wash Rack Usage Procedures.

a. Prohibited Activities.

(1) The Direct Discharge/Disposal of Oils, Fuels, Hazardous Materials or Hazardous Waste onto the wash rack or associated oil-water separator is strictly prohibited.

(2) Use of high-emulsifying soaps affects the efficiency of the OWS. Consult product material safety data sheets (MSDS, product vendors and/or product manufacturers for questions regarding soaps. ONLY LOW EMULSIFYING SOAPS ARE AUTHORIZED.

(3) Do not park vehicles or store equipment or materials on the wash rack for any purpose other than washing.

(4) Vehicle or equipment maintenance on the wash rack is strictly prohibited.

(5) Cleaning of vehicle over the weight limit of 180,000 lbs. (90 tons) per lane is strictly prohibited.

(6) The wash rack will not be used for any CBR decontamination purposes.

(7) Untrained civilian, contractor, or government personnel are prohibited from operating the wash rack.

(8) Operating without appropriate personal protective equipment (PPE) is prohibited.

b. Administrative Controls.

(1) Only NTV’s and tactical equipment stationed at Isa Air Base will be allowed to utilize the wash rack. No personally owned vehicles or personal rental cars will be allowed to use the wash rack.

(2) DOD personnel shall drive onto the wash rack and stay in the vehicle until the wash rack operator completes the washing cycle and exits the wash rack when directed by the wash rack operator. DOD personnel that bring gators or any piece of equipment that do not have an enclosed compartment will exit the vehicle and exit the wash rack until the wash rack operator has finished washing the vehicle, where upon they will re-enter the vehicle and exit the wash rack.

(3) Once a vehicle’s cleaning cycle is complete, wash rack operators shall return all hoses and safety equipment to its appropriate location.

(4) The wash rack will be left free and clear of any free standing dirt or mud after each usage.

(5) The wash rack hours of operation are 0830 to 1630, Saturday thru Thursday and will be closed on Fridays. Restricted use to support mission critical requirements shall be coordinated through Public Works (PW) and the Transportation Motor Pool (TMP). PW will notify KBR at least 24 hours in advance when restricted use will be required.

c. Operational Controls.

(1) All hoses shall utilize a nozzle to conserve water and prevent the constant free flow of water onto the wash rack. Free flow water from the wash rack is filtered and returned to the holding tank; some applications (under carriage wash) will require free flow water as a normal operation.

(2) Ensure high-pressure washers are used and maintained in accordance with the manufacturer's recommendations, as applicable. The contractor will ensure that these specifications are met.

(3) Wash rack operators will be required to wear the proper protective equipment. Operators shall wear safety goggles, approved safety glasses or a protective face shield as well as rubber gloves to prevent chaffing of the hands.

(4) The LOGCAP operations branch shall notify the transportation motor pool or the public works duty personnel when repairs will result in closure of the facility. KBR will make all notifications through the ACO.

(5) LOGCAP operations branch shall ensure that there is adequate containment to collect wash water (including oil films) and prevent it from becoming runoff.

(6) Directional signs shall signify entrance and exit.

d. Documentation & Recordkeeping for Operators.

(1) Inspection of the entire pollution abatement facility, which includes the wash rack, will be performed on a daily basis by the contractor. Inspections will include the daily status of the OWS system (which includes the wash rack) with regards to excess oils, sediment & solid wastes (a primary indicator of a malfunctioning pollution abatement facility). These inspection records must be maintained by the contractor and reported to public works and environmental every six months.

(2) The contractor shall submit all records of disposal of contents of the OWS holding tank to public works and environmental every six months.

(3) The contractor shall submit all service and maintenance records to public works and environmental every six months.

JEFFREY D. HUTCHINSON