RFP Attachment J.C-1 1700000 C BSVE.doc

1700000 – Base Support Vehicles and Equipment

Table of Contents

1700000 – Base Support Vehicles and Equipment

1700000 – Base Support Vehicles and Equipment

Weight Handling Equipment (WHE) / Material Handling Equipment (MHE), Ordinance Handling Equipment (OHE), Civil Engineering Support Equipment (CESE) operators shall comply with the standards stated in NAVFAC P-300, NAVFAC P-307, and NAVSEA OP-2239.

Personnel working on fire trucks, fuel trucks, and ambulances shall be a certified Emergency Vehicle Technician (EVT).

(Shuttle Service) The Contractor shall obtain all required corporate and personnel Security Clearances prior to commencement of work. The Contractor shall ensure that a list of all personnel with Security Clearances is maintained current, including clearances that are pending. As a minimum, the Contractor shall provide upon request a valid local CID clearances issued by the Kingdom’s Ministry of Interiors.

(Shuttle Service) The Contractor shall maintain and provide upon request a current listing of employees. The list shall include employee’s name, and valid CPR numbers.

(Shuttle Service) Following the completion of each run, the driver shall collect articles left behind and deliver the items either directly to the Transportation technician as soon as possible or through the Contract Manager no later than the next business day.

(Shuttle Service) Insurance Certificate

Vehicle List

Drivers names & CPR Certificates

Insurance (Legislative Decree No. 3 of 1987 with respect to compulsory insurance for civil liability arising from traffic accidents).

(Shuttle Service) Driver’s seat belts shall be used if provided. Wherever passenger seat belts are provided, on any size vehicle, drivers shall inform passengers that they are required to fasten their seat belts. If a passenger refuses to wear the seat belt on a vehicle where Kingdom of Bahrain law required the passengers to be secured, the driver will notify the Contract Manger, who shall contact the KO for instruction. In all cases, the driver shall submit a Misconduct Report to the KO and school officials at the earliest possible time after the incident.

(Shuttle Service) Within 15 days following award the contractor shall provide a list of all vehicles, including replacement vehicles that may be used in this contract. Only vehicles on the list may be used. The list shall include manufacturer, model, year, rated passenger capacity, license number, period of the Kingdom of Bahrain.

(Shuttle Service) Temperature of the entire vehicle shall be maintained at 22 degrees C, 72 degrees F during all times the vehicle is used to transport passengers.

Necessary permits for the movement of overweight/oversized loads on public highways shall be obtained.

Priority 1

Generally, Priority 1 BSVE includes emergency vehicles (ambulances, fire trucks, police sedans and pickups), utility fuel trucks, and automobiles assigned to Commanding Officers and their staffs. However, the KO may designate Priority 1 work without regard to the type of vehicle use. Work on BSVE in this category shall start immediately after being reported down or received in the shop during regular working hours, and within two hours after regular working hours. In the event BSVE will be down more than 24 continuous hours, the Contractor shall notify the KO of the reason for the delay, action being taken to shorten the delay, and the estimated day and hour BSVE will be returned to service. Excluding such delays, the Contractor shall work uninterrupted until maintenance/repair is complete.

Priority 2

Generally, Priority 2 BSVE includes designated buses, automobiles assigned to base tenant activity staffs, emergency service vehicles, cranes, and MHE. However, the KO may designate Priority 2 work without regard to the type of vehicle use. Work shall be completed on BSVE in this category within two hours after being reported down or received in the shop during regular working hours, and within four hours after regular working hours. In the event BSVE will be down more than 48 continuous hours, the Contractor shall notify the KO of the reason for the delay, action being taken to shorten the delay, and the estimated day and hour BSVE will be returned to service. Excluding such delays, the Contractor shall work uninterrupted until maintenance/repair is complete.

Priority 3

Work shall be completed on BSVE in this category within five working days after being reported down or received in the shop.

Downtime hours per shop repair order shall not exceed the Allowable Individual Downtime by Alpha Code specified in J-1700000-03. Downtime hours per individual alpha group shall not exceed 10% of the total available hours per individual alpha group per month (invoice period). For any given alpha group, the total hours of availability per month equals the total number of units in the group times the number of regular working hours per month.

Downtime for Priority 2 BSVE shall commence two hours after being reported down or received in the shop during regular working hours.

Downtime for Priority 3 BSVE shall commence two working days after BSVE is reported down or received in the shop.

Downtime will terminate when a unit is returned to service.

Any time period that BSVE is returned to the Contractor for rework shall be included in the downtime computation. Any time period BSVE is under the control of the Government shall not be included in the downtime computation. If the Government elects to have work performed by other than the Contractor, any downtime associated with such performance will not be included in the downtime computation. When computing downtime, fractions of hours shall be rounded to the nearest hour (less than 30 minutes = 0, 30 minutes or more = one hour).

Downtime suspensions will not be approved if the material in question should have been stocked in adequate quantities to meet expected demand was not ordered to allow for adequate vendor lead times, or if the shipping method used to transport the material causes/contributes to the delay.

If granted, suspension of downtime accumulation will only cover the period from the date/time the Contractor's written request was provided to the KO to the date/time the material is received. The Contractor shall notify the KO immediately upon receipt of the material, and provide written documentation showing date and time of receipt.

Any BSVE that exceeds NAVFAC P-300 life expectancies shall be maintained as if it were in its last year of life expectancy. For example, an eight-year old BSVE Code (EC) 0313 pickup truck shall receive the same level of maintenance as a six-year old pickup truck.

Contractor acquired equipment provided to offset non-availability when the Contractor exceeds maximum allowable downtime standards shall not be considered additions to the fleet.

Each item of equipment pending removal from the fleet, and its designated replacement, shall be counted as a single unit for inventory purposes while the replacement unit is prepared for service (e.g., corrosion protection, equipment installation, marking, and record establishment). Repairs to keep equipment safe and reliable while pending disposition shall be required.

a. Individual vehicle/equipment history jackets

b. DD Form 1342, DoD Property Record (Government-furnished equipment)

c. Accident damage repair estimates

d. Vehicle repair status

e. Annual safety and reliability inspection checklists

f. Maintenance/utilization//fuel data – Form 4920 (individual asset history form) each time an asset is worked on, utilized or fueled.

Reports are listed in Section F of the solicitation. The Contractor shall submit accurate and complete documents within the required timeframes.

1700000 – Base Support Vehicles and Equipment

Fleet Inventory required to be maintained is provided in J-1700000-02.

Appropriate equipment and qualified operators provided within the designated time.

BSVE are safe and reliable per NAVFAC P-300, NAVFAC P-307, and available for operation.

Reports are accurate, complete and submitted within specified times.

Obtain necessary permits for the movement of overweight/oversized loads on public highways. Necessary permits must be obtained prior to scheduled performance Operation functions are performed with the proper equipment and within designated time in a safe and efficient manner.

Operators are properly qualified and licensed

Permits are obtained prior to scheduled performance.

Buses shall be operated in accordance with Operating Procedures identified in J-1700000-07.

Shuttle Bus

The Contractor shall provide shuttle bus service. Shuttle Bus Routes will be designed by the Contractor and submitted per Section F. The current routes and times is listed the Shuttle Bus Services provided in J-1700000-08.

Shuttle Bus operators shall comply with all Isa Air Base and Kingdom of Bahrain laws and regulations. All drivers shall wear name tags.

Passengers are to be picked-up and dropped-off at their designated locations at the times specified on routes schedules.

Each vehicle shall display a sign indicating the route and destination. As a minimum, a sign shall be displayed in the first window to the rear of the front door, as close to the door as possible, so it is visible when the door is open. The route number sign should be at least 5” high.

Shuttle buses do not depart stops earlier than scheduled departure time.

Buses are clean and in safe operating condition, and air conditioning is working.

The Contractor shall not exceed 3 validated customer complaints per month.

Informational Note: Historically there have been an estimated 48 additional bus trips averaging up to 20 passengers per trip with an average trip length of 4 -6 hours.

Shuttle buses are available when requested.

Buses are clean and in safe operating condition, and air conditioning is working.

The Contractor shall not exceed 3 validated customer complaints per month.

Provide qualified rigging support.

Provide proper and certified equipment for all work requested.

Service provided within plus or minus 15 minutes of schedule.

Services that are not scheduled shall be provided within one hour of request during regular working hours and within two hours of request outside regular working hours.

Complete and retain Operator Daily PM records on vehicles and equipment as specified by the NAVFAC P-300 and P-307. Retained records shall be used to take corrective actions in accordance with NAVFAC P-300 and NAVFAC P-307.

Vehicles used for transporting ammunition, explosives, or other dangerous/hazardous material shall be marked and operated per applicable laws and regulations.

Appropriate equipment and qualified operators and support personnel are provided in a timely manner.

All necessary permits obtained.

Services are completed in accordance with applicable statutes and publications.

Unscheduled services are provided within one hour of request during regular working hours and within two hours of request outside regular working hours.

Operator Daily PM records area completed and retained as specified.

Vehicles used for transporting ammunition, explosives, or other dangerous/hazardous material are marked and operated per applicable laws and regulations

Fuel is delivered in accordance within the times stated on the Contractor’s schedule.

Provide sufficient, certified vehicles and equipment for safe and timely fuel delivery services.

Provide unscheduled diesel fuel delivery services as requested by the KO.

Maintain accurate fuel record of fuel delivery.

Ensure fuel accountability of at least 98% accuracy.

Ensure that all fuel meters are certified and calibrated as required.

Fuel Delivery and Fuel Accountability Reports are submitted per Section F.

The estimated quantity is 1,000 gallons of diesel fuel per week.

The Contractor shall man the fuel dispensing station during normal working hours and be on call and available within one hour after normal working hours.

Fuel is safely delivered within four hours for unscheduled request during working hours and within eight hours during non-working hours.

Fuel delivery and fuel accountability reports are accurate and submitted on time.

There are no lapses in fuel availability.

Support services are performed in an efficient, accurate, and timely manner.

Certified EVT provided.

Prior to proceeding with any single maintenance or repair estimated to exceed $2,500 obtain approval from the KO.

Selective exchange of parts between vehicles and/or equipment must be authorized by the KO.

Ensure adequate parts are available to expedite maintenance repairs in order to meet allowable downtime standards.

Maintain on site, and update hard copies of documents filed at the Transportation Maintenance Technical Library for Government owned, GSA, and Other Leased Vehicles and Equipment.

Properly mark vehicles and equipment as required so that vehicle identification markings are clear and visible at all times in accordance with NAVFAC P-300 and P-307.

Maintain vehicle and equipment history files (hardcopy) for life of all units serviced under this contract.

Prepare and submit Shop Repair Orders for all work performed on all vehicles and equipment and maintain copies in each history file.

Vehicles are maintained in accordance with OEM recommendations.

Provide all tools, testing equipment, technical training, and technical related data necessary to service and maintain new or used vehicles and equipment throughout the contract. The Government may replace vehicles and equipment throughout the contract with newer units, which may change in mix, manufacturer, model, and types. The Contractor is responsible for in-service and maintaining these replaced units under the requirements.

Vehicles to be maintained, along with the associated alpha code and priority, are listed in the Fleet Inventory provided in J-1700000-02. Perform work in accordance with established priorities.

Proved a monthly maintenance schedule as required.

Adequate parts are available to expedite maintenance repairs.

Records, data, and reports are accurate and complete.

Downtime Standards are met.

Shop Repair Orders are accurate and complete.

Vehicles and equipment are properly marked in accordance with NAVFAC P-30 and P-307.

Maintenance and repair functions are performed in accordance with manufacturer specifications and recommendations.

Perform repairs found necessary as a result of any inspection/test, and/or maintenance deficiency. Fully comply with certification and alternation/modification requirements.

The Contractor shall submit a Schedule for Testing and Certification of the equipment listed the Fleet Inventory provided in J-1700000-02, per Section F. Testing and Certification Qualifications, including names and qualifications of Contractor personnel performing load testing certification shall be submitted per Section F. Post certifications on equipment after completion of Annual Load Test and in full view of operator with copies provided to the KO.

Submit a Maintenance Inspection Specification and Record for category 1 through 4 cranes to the KO for approval. Conduct condition inspection for category 1 through 4 cranes in accordance with NAVFAC P-300 and P-307.

Inspection and testing performed per NAVFAC P-300, NAVFAC P-307, and the equipment manufacturer's instructions and manuals as specified.

Certification is current and posted on equipment in full view of operator; copy provided to KO and a copy placed in history file within two working days.

Repairs are identified and performed.

Testing and certification are completed as per the Contractor’s Schedule.

SROs are accurate and complete.

PM shall be performed up to 14 calendar days prior to the due date if the equipment is in the shop for any other reason.

PM inspections and any related repair work shall be completed within three working days after BSVE is received, except where the criteria for Priority 1 or 2 apply.

All work shall be in accordance with the NAVFAC P-300 and OEM standards.

All safety and / or operational deficiencies addressed.

Preventive maintenance schedule submitted as required.

All checkpoints correctly completed.

Safety and operational deficiencies found are corrected using accepted quality standards and manufacturer's recommendations.

Work completed by date scheduled.

SROs are accurate and complete.

The Contractor’s maintenance shall be IAW J-1502000-10.

PM is accomplished per the Contractor's program and work schedule.

Repairs within the PM limit are accomplished prior to PM completion.

Notification of repair work exceeding the PM limit is submitted to the KO within the specified time limit.

The one-time repair limits set forth in Appendix F of NAVFAC P-300 do not apply.

Any BSVE that exceeds NAVFAC P-300 life expectancies shall be maintained as if it were in its last year of life expectancy. For example, an eight-year old BSVE Code (EC) 0313 pickup truck shall receive the same level of maintenance as a six-year old pickup truck.

BSVE are returned to safe, operable condition.

SROs are accurate and complete.

BSVE trouble call repairs consists of 16 estimated total flat rate hours and $250 in total direct material costs such as battery replacement, tire repair, wiper replacement, engine jump-starts, emergency refueling, and other minor repairs or service necessary to return vehicles and equipment to safe operation. Also includes towing into shop, field service, and installation/repair of specialized equipment.

Disabled BSVE are responded to within 30 minutes during Government regular working hours and within 60 minutes after Government regular working hours.

BSVE are returned to safe, operable condition.

1700000 – Base Support Vehicles and Equipment

N62407-13-R-3009