J-5_Deliverables_02-10-20.xlsx
XLSX spreadsheet 15 KB Posted
- Solicitation number
- 693JF719R000034
About this file
This document outlines deliverables and reporting requirements for a Vessel Acquisition Manager services contract. The contractor will be responsible for identifying, screening, selecting and procuring used vessels for the Maritime Administration's Ready Reserve Fleet recapitalization effort. Key deliverables include screening recommendations and analyses, procurement documents, vessel modification and upgrade plans, testing and inspection reports, as-built drawings, operating manuals, and logistics support documentation. The contractor must submit deliverables according to specified formats and frequencies, generally within two weeks to ninety days of contract or task order award, vessel delivery, or completion of actions. Reporting requirements apply upon contract award and throughout the vessel identification, acquisition, upgrade and delivery process until all deliverables are submitted and vessels achieve full operational capability.
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Attachment J-5 2020-02-10
| Attachment J-5: Deliverables | 10-Feb-20 | |||||||
| Line | Deliverable | Reference | Required by | Delivery Method | Format | Frequency | Distribution | |
| 1 | Contract Post-Award Conference Agenda | Per Offeror's SOW | See G.18 of the RFP; 1 week prior to scheduled conference | Electronic transfer | Hardcopy / PDF | Once upon contract award | CO/COR | |
| 2 | List of preliminary screening candidates | Per Offeror's SOW | See Section B of the RFP; CLIN 0001 or CLIN 0003 | Electronic transfer | Hardcopy / PDF | Per Task Order | CO/COR | |
| 3 | Preliminary screening recommendation | Per Offeror's SOW | See Section B of the RFP; CLIN 0001 | Electronic transfer | Hardcopy / PDF | Per Task Order | CO/COR | |
| 4 | Narrative report supporting preliminary screening recommendation | Per Offeror's SOW | See Section B of the RFP; CLIN 0001 | Electronic transfer | Hardcopy / PDF | Per Task Order | CO/COR | |
| 5 | Rough Order of Magnitude (ROM) estimate | Per Offerors SOW | See Section B of the RFP; CLIN 0001 or CLIN 0003 | Electronic transfer | Hardcopy / MS Excel file | Per Vessel | CO/COR | |
| 6 | List of second screening candidates | Per Offerors SOW | See Section B of the RFP; CLIN 0002 or CLIN 0003 | Electronic transfer | Hardcopy/PDF | PerTask Order | CO/COR | |
| 7 | Second screening recommendation | Per Offeror's SOW | See Section B of the RFP; CLIN 0002 or CLIN 0003 | Electronic transfer | Hardcopy / PDF | Per Task Order | CO/COR | |
| 8 | Initial Business Case Analysis | Per Offeror's SOW | See Section B of the RFP; CLIN 0002 or CLIN 0003 | Electronic transfer | Hardcopy / PDF | Per Task Order | CO/COR | |
| 9 | Statement of Work (SOW) to perform the final Business Case Analysis | Per Offeror's SOW | See Section B of the RFP; CLIN 0002 or CLIN 0003 | Electronic transfer | Hardcopy / PDF / Autocad | Per Task Order | CO/COR | |
| 10 | Basis of Estimate and Cost to perform CLIN 0004 | Per Offerors SOW | See Section B of the RFP; CLIN 0002 or CLIN 0003 | Electronic transfer | Hardcopy/MS Excel file | Per Task Order | CO/COR | |
| 11 | Schedule of Testing and Inspections/ROM estimate to make final recommendation | Per Offerors SOW | See Section B of the RFP; CLIN 0002 or CLIN 0003 | Electronic transfer | Hardcopy / PDF | Per Task Order | ||
| 12 | Life Cycle Cost Estimate Report | Per Offeror's SOW | See Section B of the RFP | Electronic transfer | Hardcopy / PDF/ MS Excel file | Per Vessel | CO/COR | |
| 13 | Overview of VAM's work accomplished | Per Offeror's SOW | See Section B of the RFP | Electronic transfer | Hardcopy / PDF | Per Task Order | CO/COR | |
| 14 | Timeline to complete vessel upgrades | Per Offeror's SOW | See Section B of the RFP | Electronic transfer | Hardcopy / PDF | Per Vessel | CO/COR | |
| 15 | MARAD RRF Sea Trial agenda (Completed) | Per Offeror's SOW | See Section B of the RFP | Electronic transfer | Hardcopy / PDF / MS Excel file | Per Vessel | COR | |
| 16 | Recommended Spares and Logistics Parts List | Per Offeror's SOW | See Section B of the RFP | Electronic transfer | Hardcopy / PDF | Per Vessel | COR | |
| 17 | Last UT Report | Per Offeror's SOW | See Section B of the RFP | Electronic transfer | Hardcopy / PDF | Per Vessel | COR | |
| 18 | Last Class Survey | Per Offeror's SOW | See Section B of the RFP | Electronic transfer | Hardcopy / PDF | Per Vessel | COR | |
| 19 | Test and Inspection Procedures | Per Offeror's SOW | See Section B of the RFP | Electronic transfer | Hardcopy / PDF | Per Vessel | COR | |
| 20 | Final Business Case Analysis | Per Offeror's SOW | See Section B of the RFP | Electronic transfer | Hardcopy / PDF | Per Task Order | CO/COR | |
| 21 | Vessel documentation with MARAD/DOT as ship owner | Per Offeror's SOW | See Section B of the RFP | Electronic transfer | Hardcopy / PDF | Per Vessel | CO/COR | |
| 22 | USCG/ABS Certificates, as required | Per Offeror's SOW | See Section B of the RFP | Electronic transfer | Hardcopy / PDF | Per Vessel | COR | |
| 23 | Vessel Upgrade solicitation package | Per Offeror's SOW | See Section B of the RFP | Electronic transfer | Hardcopy / PDF | Per Vessel | CO/COR | |
| 24 | Test Plan (Completed) | Per Offeror's SOW | See Section B of the RFP | Electronic transfer | Hardcopy / PDF | Per Vessel | COR | |
| 25 | Vessel(s) | Per Offeror's SOW | As proposed | In person | As proposed | Per Vessel | COR | |
| 26 | Bill of Sale | Per Offeror's SOW | See Section B of the RFP | Electronic transfer | Hardcopy / PDF | Per Vessel | COR | |
| 27 | Transfer of Vessel Title | Per Offeror's SOW | See Section B of the RFP | In person | Hardcopy / PDF | Per Vessel | COR | |
| 28 | Validation inventory of onboard equipment/outfitting | Per Offeror's SOW | See Section B of the RFP | Electronic transfer | Hardcopy / PDF | Per Vessel | COR | |
| 29 | Survey of fuel oil/lube oil | Per Offeror's SOW | See Section B of the RFP | Electronic transfer | Hardcopy / PDF | Per Vessel | COR | |
| 30 | Validation inventory of shoreside spare parts, etc. | Per Offeror's SOW | See Section B of the RFP | Electronic transfer | Hardcopy / PDF | Per Vessel | COR | |
| 31 | Validation inventory of class recommended spares | Per Offeror's SOW | See Section B of the RFP | Electronic transfer | Hardcopy / PDF | Per Vessel | COR | |
| 32 | As-built Plans (to account for upgrade) | Per Offeror's SOW | Upon Vessel Delivery | Certified Mail / Electronic Media | Hardcopy / PDF / Autocad | Per Vessel | CO/COR | |
| 33 | Production Plan / Gantt Chart/ progress reports | Per Offeror's SOW | As proposed | Certified Mail / Email | Hardcopy / PDF / MS Project (or equal) | Per Vessel undergoing upgrade/as updated | CO/COR | |
| 34 | Production Reports | Per Offeror's SOW | Shipyard (for Upgrade) Contract Award | Weekly | CO/COR | |||
| 35 | Change Requests/orders (Shipyard to VAM) | Per Offeror's SOW | Two days of receipt | As incurred | CO/COR | |||
| 36 | Delivery Orders (VAM to Shipyard) | Per Offeror's SOW | Two days of issuance | As incurred | CO/COR | |||
| 37 | Schedule of Testing and Inspections | Per Offeror's SOW | Initial submission 15 days after Shipyard (for Upgrade) Contract Award | Updated weekly | CO/COR | |||
| 38 | Test and Trial Plans | Per Offeror's SOW | Initial submission 30 days after Shipyard Contract Award | As updated | CO/COR | |||
| 39 | USCG Periodic Safety Test Procedures | Per Offeror's SOW | As proposed/NLT 30 days prior to delivery | Per Vessel | CO / COR | |||
| 40 | Test and Inspection reports | Per Offeror's SOW | 2 days after completion of action | As incurred | CO / COR | |||
| 41 | Weight and Moment Report | Per Offeror's SOW | 5 days after completion of action | Certified Mail / Email | Hardcopy /PDF | Per Vessel | CO / COR | |
| 42 | Trim and Stability Booklet | Per Offeror's SOW | Preliminary as submitted to USCG 14 days prior to scheduled vessel upgrade sea trial; Final Approved Booklet with Stability Letter as proposed | Certified Mail / Email | Hardcopy /PDF | Per Vessel | CO / COR | |
| 43 | Cargomax | Per Offeror's SOW | Preliminary as submitted to ABS 14 days prior to scheduled vessel upgrade sea trial | Configured System | Cargomax | Per Vessel | CO/COR | |
| 44 | Dock Trial Schedule | Per Offeror's SOW | As proposed, NLT 2 weeks before vessel upgrade trials | MS office | Per Vessel | CO/COR | ||
| 45 | Dock Trial Report | Per Offeror's SOW | Draft - upon completion of action | |||||
| Final - 5 days after completion of action | Hardcopy / PDF | Per Vessel | CO/COR | |||||
| 46 | Sea Trial Schedule | Per Offeror's SOW | As proposed NLT 14 days prior to vessel upgrade Sea Trials | Per Vessel | CO / COR | |||
| 47 | Sea Trial Report | Per Offeror's SOW | Draft - upon completion of action | |||||
| Final - 10 days after completion of action | Certified Mail / Email | Hardcopy / PDF | Per Vessel | CO / COR | ||||
| 48 | Environmental Management Plan, VCM | Per Offeror's SOW | Upon Vessel Re-Delivery | Certified Mail / Email | Hardcopy / PDF | Per Vessel | CO / COR | |
| 49 | Ship Oil Pollution Emergency Plan (SOPEP), VCM | Per Offeror's SOW | Upon Vessel Re-Delivery | Certified Mail / Email | Hardcopy / PDF | Per Vessel | CO / COR | |
| 50 | Safety Management System, VCM | Per Offeror's SOW | Upon Vessel Re-Delivery | Certified Mail / Email | Hardcopy / PDF | Per Vessel | CO / COR | |
| 51 | Vessel Security Plan, VCM | Per Offeror's SOW | Upon Vessel Re-Delivery | Certified Mail / Email | Hardcopy / PDF | Per Vessel | CO / COR | |
| 52 | EPA Generator ID Number | Per Offeror's SOW | Upon Vessel Re-Delivery | Certified Mail / Email | Hardcopy / PDF | Per Vessel | CO / COR | |
| 53 | Heavy Weather Mooring Plan (home port(s)), VCM | Per Offeror's SOW | 6 months after shipyard (for upgrade) contract award | Certified Mail / Email | Hardcopy / PDF | Per Vessel | CO / COR | |
| 54 | 2 sets of operating manuals, technical manuals, and drawings per ship delivered | Per Offeror's SOW | Upon Vessel Re-Delivery | With the vessel | Hardcopy / PDF | Per Vessel | CO / COR | |
| 55 | All recommended logistics support documentation | Per Offeror's SOW | Upon Vessel Re-Delivery | Proposed | Proposed | Per Vessel | CO / COR | |
| 56 | Hazardous Material Inventory | Per Offeror's SOW | Upon Vessel Re-Delivery | Proposed | Hard copy / MS Excel | Per Vessel | CO / COR | |
| 57 | Protocol of Delivery (Certificate of Completion and Delivery) | Per Offeror's SOW | Draft 1 week prior to scheduled delivery | |||||
| Final at Delivery | Certified Mail / Email | Hardcopy / PDF | As updated | CO / COR | ||||
| 58 | Engineering Operating Manual | Per Offeror's SOW | 30 days prior to scheduled Dock Trial | With the vessel | Hardcopy (x 5) / PDF | Per Vessel | CO / COR | |
| 59 | Deck Operating Manual | Per Offeror's SOW | 30 days prior to scheduled Dock Trial | With the vessel | Hardcopy (x 5) / PDF | Per Vessel | CO / COR | |
| 60 | Activation/Deactivation Plans | Per Offeror's SOW | 90 days after Contract Award | Certified Mail / Email | Hardcopy / PDF | Per Vessel | CO / COR | |
| 61 | Preventive Maintenance Plan (PMP) | Per Offeror's SOW | 90 days after Contract Award | Certified Mail / Email | Hardcopy / PDF | Per Vessel | CO / COR | |
| 62 | Any other deliverable as required per attachment J-13: MARAD Ship Manager Contract | Per Offeror's SOW | See Section B of the RFP; CLIN 0008/0009 | As required | As required | As required | CO / COR |
&P of &N
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