J-10 Survey Plan Template for Vessel Candidates v2.pdf

U.S. DEPARTMENT OF TRANSPORTATION

MARITIME ADMINISTRATION

1200 NEW JERSEY AVENUE, SE

WASHINGTON, DC 20590

5 December 2019

Subj: READY RESERVE FORCE RECAPITALIZATION PROGRAM

VESSEL SURVEY GUIDE

Ref: (a) MARAD Sea Trial Guidelines

(b) MSC Ship Material Assessment and Readiness Testing (SMART) procedures

(c) ABS Rules and Guidelines

(d) Operational Requirements Document for the Acquisition of Used Roll-On/Roll-Off Ships for Military Use in Surge Sealift Fleet, 15 October 2019

Encl: (1) Inspection Assessment Areas

(2) MARAD Sea Trial Report

1. PURPOSE. To provide the requirements, guidelines and recommendations for the execution of surveys aboard candidate vessels for the Ready Reserve Force (RRF) Recapitalization program.

This guide will serve as a baseline for the Vessel Acquisition Manager (VAM) to develop a detailed survey plan, in conjunction with the ship operator. In following the provisions of this guide, the final survey plans must provide for a comprehensive review of each ship that meets all government requirements, to the greatest extent practicable.

2. OVERVIEW. After the VAM has identified candidate vessels for the RRF fleet, the Integrated Program Office (IPO) will review the list of vessels and approve some or all of them for further consideration. The VAM will prepare and submit detailed survey plans for the approved candidate vessels, following the framework of this guide, to the IPO for review and approval.

Following the approved final survey plan, the VAM will execute the survey in coordination with the ship operators, with a government team onboard for inspection oversight and review of shipboard material condition. The survey results will provide the final basis for assessment of the vessel’s suitability for procurement.

a. Active vessels: Most vessels are anticipated to be engaged in active commercial service, therefore the survey team could require embarkation/disembarkation anywhere in the world.

A minimum of 3 days underway is desirable to conduct a thorough ship survey. Whenever feasible, a pre-underway dock trial, notionally 1-2 days, should be included in order to test as many systems as possible prior to at-sea testing.

A thorough review of all the vessel’s documentation, plans, maintenance records, spare parts inventory, list of special tools and high value parts shall be conducted as part of the evaluation.

b. Inactive vessels: If a candidate vessel is not in active service (i.e. the ship is in partial or total “lay-up”), the VAM and vessel owner must provide an inspection plan that will prove the vessel capabilities to the satisfaction of the IPO.

The Maritime Administration (MARAD) Sea Trial Agenda for RRF Diesel Roll On-Roll Off vessels is provided as a sample plan and should be followed as closely as practicable in order to

U.S. Department of Transportation Ready Reserve Force Recapitalization Maritime Administration VESSEL SURVEY GUIDE provide consistency in the planning, execution and data recording of information. If the MARAD agenda is not used, the VAM shall ensure that all major equipment covered by the MARAD agenda is adequately evaluated and the performance documented. In all cases, prudent seamanship and the safety of the vessel, crew and onboard observers/technicians is paramount.

3. RESPONSIBILITIES.

a. Vessel Acquisition Manager: The VAM will produce a detailed survey plan for each candidate vessel, to include survey logistics and material inspection details, for review and approval by the IPO. The VAM will execute the approved plan in coordination with the ship operator and government oversight.

b. Integrated Program Office: The IPO, led by the MARAD with support from the Navy’s Program Executive Office (PEO) Ships, will provide the VAM with guidance in order to build thorough inspection plans that meet government requirements to the maximum extent practicable. The IPO will ensure that each inspection is sufficiently thorough and detailed, such that the vessel’s overall material condition as well as its compliance with the program’s Operational Requirements Document (ORD) can be assessed. The IPO will evaluate the proposed survey plan to verify that it maximizes efficiency in order to optimize the time spent at sea.

The IPO will coordinate with the Sealift Acquisition Board (SAB) and will lead a joint government survey team in the oversight of each inspection. The IPO will review all assessment results to make a determination on the vessel’s candidacy for government purchase in support of RRF Recapitalization.

c. Sealift Acquisition Board: Other government agencies that are part of the SAB – to include Military Sealift Command (MSC), U.S. Transportation Command (USTRANSCOM), Naval Sea Systems Command (NAVSEA), and others – will support the IPO to ensure thorough inspections are planned and executed.

4. REQUIREMENTS.

a. Pre-Trial Conference: At least two weeks prior to the proposed vessel survey, the VAM should coordinate a pre-trial conference with the IPO Survey Team, the vessel owner and key ship’s personnel. The conference will establish a final agenda for trial events and address roles and responsibilities of all parties.

b. Advanced Documentation: The documents including, but not limited to those listed below, should be delivered to the VAM at least one month prior to the proposed vessel survey and made available to the vessel inspection team during the vessel survey or upon request:

- Copies of Certificate of ownership, IMO and Port State documentation, all required international and class certificates, etc.

- Scope of work in the latest dry-docking availability

- Results of any sea trial or acceptance tests after the last availability

- Results of periodic class surveys and inspections (hull, scantlings, tail shaft, tank inspections, underwater hull survey, dry-docking report, etc.)

- Previous vibration analysis, thermographic survey results, steel gauging reports, etc.

- Gauge calibration list, cargo gear weight test data, ramp testing and certification data

- Firefighting system inspections and certification, damage control book, fire control plan, etc.

- Automation Periodic Safety Test Procedure (PSTP), if applicable

At least three weeks prior to the proposed vessel survey, the VAM should deliver a draft inspection agenda showing the proposed timetable and sequence of tests.

c. Assessment Requirements: The assessment categories listed in enclosure (1) should be addressed during the vessel survey. If possible, systems should be assessed during a pre-underway dock trail in order to minimize the required underway period. All associated system documentation (e.g. operating instructions, maintenance plans) should be provided, in English if available. Examples of inspection areas are listed; however, these may not be all-inclusive.

The following system demonstrations will be conducted to the greatest extent practicable and may be observed during normal operations in order to verify proper performance:

- Ahead Speed Run

- Ahead/Astern Reversal

- Ahead Steering Test

- Auxiliary Steering Test

- Thruster Operation

- Anchor Operation

- Cargo gear Operation

Further details on the above required demonstrations are provided in enclosure (1).

Any systems that cannot be inspected or demonstrations that cannot be performed shall be documented with an explanation for the lack of assessment.

4 Enclosure (1)

READY RESERVE FORCE RECAPITALIZATION

VESSEL SURVEY GUIDE

INSPECTION ASSESSMENT AREAS

1. ENGINEERING

1.1. PROPULSION: Main engines, shafts, shaft seals, lube oil fill/transfer/purification systems, fuel oil service system, fuel oil quick closing valves, stern tube lube oil system, oil analysis program

Required Demonstration:

Ahead Speed Run: eight hours performed at standard operational speed (preferred: 3 separate speed runs, to include four hours at maximum speed, eight hours at operational speed, and eight hours at economical speed). Speed, power and fuel consumption shall be measured.

Quick Reversal: quick reversal from standard operational speed (preferred: full speed) to full astern. Time to achieve zero speed through the water shall be recorded.

1.2. AUXILIARY: Rudders, starting air compressors, ship service and control air equipment, segregated ballast system, high/low temperature fresh water cooling systems, tank level indicators, auxiliary boiler and services, machinery bilge and oily waste transfer system, potable water system, engine room bridge crane, fixed tank cleaning system, water treatment program

Required Demonstration:

Ahead Steering: rudder swing checks at maximum speed (preferred: full ahead speed, rudder swung from 35-degrees on one side to 30-degrees on the other side).

Full rudder operation and timing shall be recorded.

Auxiliary Steering: rudder operation from aft steering control. Full range of motion shall be verified.

Thrusters: bow/stern thruster operation, with ability to move ship without assistance from main engines (preference: 30 degrees of recorded turn within ten minutes.

1.3. ELECTRICAL: Ship service generators, emergency diesel generators, switchboards, batteries and chargers, lighting, cableways, wiring, controllers

1.4. DAMAGE CONTROL: Firemain, fire pumps, firefighting foam (e.g. AFFF) system, other firefighting systems (e.g. Halon, HFP, CO2)

2. NAVIGATION AND COMMUNICATION

2.1. NAVIGATION: Radar systems, AIS. ARPA, ECDIS, fathometer, GPS, speed log, data recorders, radios, whistle, horn, whip antennas, navigation lights, signal lights, gyrocompass and repeaters, course recorder, ship’s whistle

5 Enclosure (1)

2.2. COMMUNICATION: Communication equipment (e.g. bridge-to-bridge), sound-powered telephones, dial telephones, general alarm, VHF, sitcom, EPIRB, GMDSS, SART, Inmarsat, weather fax, walkie talkies

3. DECK AND CARGO HANDLING

3.1. DECK: Anchors, mooring winches, capstans lifeboat davits, rescue boat handling/operations, anchor windlass, accommodation/pilot ladders, hose handling cranes

Required Demonstration:

Anchor: lower, hoist and hold the anchor(s). Anchor should be paid out until at least the first shot is submerged. Emergency hand brake should be tested. Hoist time shall be recorded.

3.2. CARGO: Stern/side ramps, stores handling cranes, cargo oil system, cargo ventilation, freight elevators

Required Demonstration:

Ramp: stern/side ramp operation. While pierside, full operation of the ramp(s) shall be observed.

4. HABITABILITY, SAFETY AND PRESERVATION

4.1. HABITABILITY: Condition of sanitary spaces, accommodations, storage spaces, furniture, galleys, heating, ventilation and cooling (HVAC) systems

4.2. LIFESAVING EQUIPMENT: Lifelines, davits, lifeboats, liferafts, ring lifebuoys, life preservers, Emergency Escape Breathing Devices (EEBD), immersion suits

4.3. PRESERVATION AND COATINGS: Decks, cargo holds, external hull and deckhouse

4.4. OVERALL MATERIAL CONDITION: Structure, piping, insulation, fan rooms, bilges

5. SPECIAL ANALYSES

5.1. HULL THICKNESS: A hull thickness analysis shall be conducted throughout the ship to the greatest extent practicable.

5.2. THERMOGRAPHY: A thermography analysis shall be conducted during the course of the survey while equipment is in operation.

5.3. VIBRATION: A vibration analysis shall be conducted during the course of the survey while equipment is in operation and the ship is underway.

6 Enclosure (1)

6. INVENTORY AND LOGISTICS

6.1 DATA: As soon as a candidate vessel is identified, a copy of the database from the Enterprise Management System (NS5, AMOS, etc.) shall be provided to the VAM and made available to the IPO.

6.2 SPARE PARTS: A representative sampling will be made of shipboard and shore based spare parts that will transfer with the vessel shall be provided.

6.3 SPECIAL TOOLS: An inventory of shipboard and shore based special tools that will transfer with the vessel shall be provided.

6.4 STATEMENT OF INVENTORY TO BE REMOVED: The vessel owner shall provide a list of equipment and outfitting materials that will be removed from the vessel prior to transfer of ownership.