Draft AT PWS FA489021R0012 (Basic) 1Jun21 wTrack Changes.docx

PERFORMANCE WORK STATEMENT

(PWS)

FOR

AERIAL TARGETS OPERATIONS & MAINTENANCE

INCLUDES

MAINTENANCE OF AERIAL TARGETS

AND OPERATIONS AND MAINTENANCE OF RANGE INSTRUMENTATION SYSTEMS AT TYNDALL AFB FL

AND

MAINTENANCE OF FULL-SCALE AERIAL TARGETS AT HOLLOMAN AFB NM

1 June 2021

OPR: ACC AMIC/PMA

DRAFT AERIAL TARGETS PWS (BASIC)

Solicitation FA4890-21-R-0012

LANGLEY AFB VIRGINIA

1 Junl 21 Table of Contents

APPENDICES

DRAFT AERIAL TARGETS PWS

SECTION A

DESCRIPTION OF SERVICES

1.0 SCOPE OF WORK.

1.1 Mission. The 53d Weapons Evaluation Group (WEG) provides aerial targets for lethality testing of major weapons systems and munitions programs under U.S. Code Title 10, Sec 2366. The 53 WEG evaluates all USAF fighters, bombers, air-to-air missiles, and conventional precision guided munitions supporting DoD and Foreign Military customers. It also hosts live- fire Weapons System Evaluation Program (WSEP) exercises. The primary mission of the Operations and Maintenance (O&M) Contractor is to provide aerial targets maintenance, O&M for Range Instrumentation Systems, and mission support for the 53 WEG.

1.2 Scope.

1.2.1 Services non-personal, the Contractor shall provide the following: Program Management, O&M and Mission Support for full-scale aerial targets (FSATs), sub-scale aerial targets (SSATs), FSAT/SSAT on-board scoring systems to the Organizational Level (O-Level), Aerospace Ground Equipment (AGE) maintenance, and certain Intermediate Levels (I-Level, i.e. off-equipment Egress, Fabrication, Armament and Wheel & Tire). Operate and perform O-Level, I-Level, and Depot- level maintenance for Range Instrumentation Systems (RIS) to include drone control, range control and associated instrumentation and communication systems utilizing all supplier and/or vendor warranties, as applicable. Ensure work, services, operations, safety, security, and environmental requirements are in compliance with local, state, and federal laws and regulations, publications, and applicable technical orders (TOs). Provide all management, personnel, materials, supervision, and other items and services necessary to perform the O&M services as defined in this PWS, except as specified in Section C, Government Furnished Property and Services. The nature of this work will demand that the Contractor be capable of quick response to stringent deadlines as specified in this PWS.

1.2.1.1 This support is mainly required at Tyndall AFB (TAFB) and Holloman AFB (HAFB), with periodic deployments to Utah Test and Training Range (UTTR), UT (Dugway/Wendover), and/or other locations (expected effort of two (2) deployments per year max) as directed by the Government. Costs associated with these deployments will be IAW CLIN X014.

1.2.1.2 Unless otherwise stated in this PWS, all work and purchases are part of the baseline Firm Fixed Price (FFP) portion on the contract. The Contractor shall be responsible for performing all services and meeting all directives noted in this PWS by imperative verbs regardless of whether such services and directives are preceded by the words “the Contractor shall”.

1.2.2 References to the 82d Aerial Target Squadron (ATRS) (TAFB) in this document also refers to 82 ATRS/Detachment (Det.) 1, (HAFB), unless otherwise specified.

1.2.3 If Government actions such as supply difficulties significantly impair the Contractor's ability to meet established performance thresholds, the Contractor shall provide written justification for noncompliance and waiver request within 5 business days of the date when the action or event was discovered by the Contractor or Government. The CPM will forward the request to Air Combat Command (ACC) Acquisition Management and Integration Center (AMIC) for staffing and approval. The Government reserves the right to disapprove requests for justification and waiver. Failure of the Contractor to initiate requisite aircraft or equipment repairs (including, but not limited to: local manufacture and special repair requests, to maintenance of equipment, reasonable mitigation of asset shortages via aggressive cannibalization action and supply management, or compliance with any other standard procedures IAW publications listed in Appendix C) as defined in this contract and applicable AF directives and TOs may result in the Government denying waiver requests.

1.2.4 Maintenance Concept. Maintenance capability shall be implemented IAW Air Force Instruction (AFI) 21-101, Paragraph 1.3. Requirements are written with AFI 21-101, ACC Sup, as the foundational instructions where interoperability and or safety requirements are considered significant. Portions of each instruction are indicated as either mandatory or advisory within the AFI 21-101 compliance matrix located in Appendix C. This PWS does not dictate organizational structures or management philosophy; however, certain management responsibilities normally associated with various military positions shall be executed by the Contractor. For example, the duties defined in AFI 21-101 as Maintenance Group (MXG), Commander (CC) and Deputy Commander (CD) responsibilities shall be performed by the Contractor’s Program Manager (CPM) or equivalent. These duties are specifically identified throughout this document and the AFI 21-101 compliance matrix in Appendix C. Additionally, Ground and Flight Risk Clause requires compliance with AFI 10-220 to include following Government-approved Contractor written Ground Operating Procedures.

1.2.5 Maintenance Discipline. Maintenance personnel shall meet the provisions of AFI 21-101, Paragraph 1.6, all requirements of TO 00-20-1, AFI 10-220, and all applicable TOs to ensure PWS required repairs, inspections, and documentation are completed in a safe, timely, and effective manner.

1.2.6 Force Structure Changes. During the execution period of this PWS, AF or Department of Defense (DoD)-directed force structure changes could require a change of current aircraft and instrumentation systems (i.e., addition of new FSAT/SSAT systems, new target control system or new technology). A transition to another system/aircraft/location could necessitate appropriate costs negotiations and/or transition periods.

1.2.7 Additional Maintenance Support. To support the missions of the 53 WEG and ACC, the Government reserves the right to incorporate into this contract additional maintenance support, including, but not limited to: Aircrew Flight Equipment, maintenance of other Mission Design Series (MDS) aircraft, O-Level and I-Level maintenance to support the missions of the 53 WEG and ACC. If such change should become necessary, an equitable adjustment in cost may be negotiated IAW the “Changes” clause.

2.0 PROGRAM MANAGEMENT.

2.1 Contractor Program Management. This PWS is written to ensure a clear outline of responsibilities, interoperability and safety of flight and mission accomplishment. This contract integrates contracted operations into the supported AF mission, empowers the Contractor to accomplish the assigned Air Force mission, and provides Contractor input into lifecycle management of Government property.

2.1.1 The Contractor shall exercise management and operational control over, and retain full responsibility for, the performance requirement set forth in this PWS. Both the Government and the Contractor recognize that no employer-employee relationship between Government and Contractor personnel exists or will exist under this contract. The Government will not exercise any direct supervision over Contractor employees performing services under this contract. Accordingly, the Contractor’s employees shall remain under the Contractor’s direct supervision at all times. Although the PM, Deputy Program Manager (DPM), Contracting Officer’s Representative (COR), Squadron CC/DO will coordinate directions within the scope of the contract, detailed instructions for the Contractor’s employees and the associated supervision shall remain the sole responsibility of the Contractor.

2.1.2 Pursuant to FAR Subpart 7.5, the Contractor shall not perform any tasks that are inherently governmental functions. Observations will be conducted as indicated in Section A, Paragraph

2.12.3 of this PWS.

2.1.3 While Contractor management and personnel will have daily exchanges with various Government personnel in performance of their duties, contract administration rests with the Contracting Officer (CO) and any conflicts in directions should be brought to his/her attention directly or via the PM and COR.

2.2 Contractor Human Resources. Provide a qualified workforce to sustain Aerial Target and RIS O&M.

2.2.1 Contractor Program Manager (CPM). At TAFB, provide a CPM responsible for the performance of all work required under this contract. The CPM serves as the daily on-site focal point and single interface between the Government and Contractor personnel. The CPM shall maintain overall responsibility for all operating locations. The CPM shall have extensive experience managing military aircraft maintenance programs and shall have full authority to act for the Contractor on all matters relating to the program and contract execution, to include the authority to negotiate agreements with the Government. The CPM shall establish Contractor O&M management functions, as necessary, to ensure organizational functions at each operating location operate with standardized processes and discipline. The CPM shall exercise management and operational control for contract requirements and retain full responsibility for all elements of performance. The CPM shall maintain overall responsibility for all operating locations. The Contractor shall designate, in writing, an alternate CPM to the Government if the primary CPM is to be absent at any time.

2.2.1.1 HAFB. The CPM shall integrate the HAFB operations and provide a qualified site manager to execute daily mission requirements.

2.2.1.2 CPM Responsibilities. The CPM is responsible for the O&M of aircraft, drone, RIS, and associated equipment. The CPM shall ensure balance between sortie production and equipment/fleet management in execution of this PWS. The CPM shall interface with designated Government Program Manager (PM) or Deputy PM and support all requirements of this PWS with maximum effort and flexibility. Responsibilities shall include, but are not limited to ensuring:

· Operational Risk Management (ORM) is institutionalized within all Contractor workplaces

· Compliance with applicable Occupational Safety and Health Administration (OSHA) and Air Force Occupational Safety and Health Standards (AFOSHSTDs)

· Compliance with applicable Federal, State and local laws pertaining to environmental regulations and pollution prevention

· Strict adherence to technical data and mandatory instructions

· O&M is only performed by personnel who are trained, qualified, and certified as required through the special certification roster (see para 2.29)

· Standardization of maintenance discipline

· Standardization of maintenance operations to the maximum extent possible between all operating locations

· Aircraft/equipment forms are documented by the appropriate individual(s)

· All documentation required to support the Maintenance Information Systems (MIS) is accurate, current, complete and available

· Publication library or publication sets, (including TOs, AFIs, etc.) are established and maintained with most current version

· Effective management of Weight and Balance (W&B) Program

· Effective management of the Cannibalization Program

· Protection of aircraft, equipment, and facilities, as required

· Deployment of Maintenance Recovery Teams (MRTs) and equipment to recover aircraft, as required

· Special Certification Roster (SCR) is reviewed quarterly by appropriate work center supervisors to verify that all entries are current and accurate, and prerequisites including applicable training, testing, evaluation, or other requirements for task certification have been completed. Validate and forward the SCR to AMIC/DRQA.

· Established business approaches embodying sound financial management concepts, supply discipline, asset stewardship, flexibility, responsive customer relations, agile asset generation, and leading edge technical & engineering practices

· Accountability for all assigned Government furnished information, assets, facilities, systems, and equipment

· Provision of personnel who meet the education, training, certification and experience requirements to execute this PWS

· Development of a procedure to identify, document, and recommend methods of process improvements and/or potential savings to the program (CDRL A004)

· Ensure timely responsiveness to CO or Government program management requests

· Closely monitor and accurately document reimbursable costs, site and program management expenditures, and cost projections

· All O&M is conducted IAW all applicable publications listed in Appendix C

· Manage scheduled/unscheduled equipment/aircraft maintenance at all operating locations

2.2.1.3 CPM Availability. The CPM’s primary duty location is at Tyndall AFB. The CPM or alternate shall always be available within 30 minutes of notification to meet (face-to-face or through telephonic communications) with the Government to discuss contract issues. After normal duty hours, the CPM or alternate shall be available within 2 hours. The CPM or alternate(s) shall have full authority to act for the Contractor on all contract matters relating to daily operations.

2.2.1.4 The Contractor shall be responsible for the actions of its sub-contractors and ensure its sub-contractors understand and comply with the provisions herein.

2.2.2 Key Personnel. Identify key personnel and qualifications for each key position in the Management Plan delivered IAW Section A, Paragraph 2.2.4. Designated key personnel shall be in place at contract start. Provide the qualifications of designated key personnel NLT 45 days after transition start for Government review and approval. Send qualifications to the CO for changes of key personnel within 45 days for approval.

2.2.3 Workforce Minimum Qualifications Packages. See PWS, Appendix H for minimum qualification requirements for workforce positions. Submit waiver requests with justification to the CO.Provide the qualifications of designated key personnel NLT 45 days after transition start for Government review and approval. Provide updated packages when designated key personnel change NLT 45 days after change and for Government review and approval.

2.2.4 Management Plan. Develop a Management Plan including job descriptions/qualifications for all positions, organizational structure with defined lines of authority, site manning levels, work scheduling methods, training concepts and any other key management processes that affect contract operations. The management plan shall be provided to the Government not later than (NLT) 30 days after contract start and incorporated into the contract contract upon Government acceptance in Appendix J (CDRL A003). Changes to the Management Plan shall be submitted to the CO for review and approval. The Contractor shall ensure all positions identified in the Management Plan are staffed with qualified personnel, and that any resulting vacancies are filled in a timely manner. There shall be no mission impact due to position vacancies or personnel qualifications.

2.2.4.1 Cooperation with other Contractors. The Contractor shall enter into a cooperative agreement with external Contractors IAW Associate Contractors Agreements (ACA) in Section H of the contract.

2.2.4.2 Personnel Report. Maintain a listing of all employees performing work under this contract. Provide a monthly report identifying the number of all personnel by Collective Bargaining Agreement labor category, assigned function or repair shop and management support assigned to the Aerial Targets III IAW CDRL A021.

2.2.5 Drug Testing. Immediately submit all involved personnel to drug and alcohol testing following all Class A and B mishaps automatically, and Class C mishaps or other safety related incidents when directed by the Government. The drug screening process shall be documented in the Management Plan (Section A, Paragraph 2.2.4), and include a list of certified test facilities for each site that are available for testing. Testing facilities shall meet the requirements of Department of Defense Instruction (DoDI) 1010.16, Paragraph E1.11. Drug testing is reimbursable if Government directed.

2.2.6 Terminations. The CO may request, in writing, that the Contractor, in writing, to remove any employee from their assignment to perform services under this contract when retention of such employee endangers life, property, national security, and the integrity and standards of the Aerial Targets and RIS O&M program. The CO may also request that the Contractor remove any employee from their assignment who does not meet the minimum education and experience qualifications established in the Contractor’s technical proposal and approved by the Government.

2.2.7 Notification of Terminations. Report any employee terminations to the CO within 24 hours.

2.2.8 National Agency Check (NAC). Contractor personnel shall successfully complete, as a minimum, a NAC before operating unclassified automated information systems (e-mail, IMDS, Internet, etc.) and/or for unescorted entry into a restricted area. These investigations will be provided by the Government at no cost to the Contractor.

2.2.9 Traffic Laws. Comply with base traffic regulations.2.2.10 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their Contractor-owned vehicle or privately-owned vehicle while on any DoD installation from which they are operating.

2.3 Contract Administration. All program administration required to fulfill contract requirements is the sole responsibility of the Contractor. Provide all data and information, including CDRL deliverables or contract requirements, to the Government in electronic format compatible with Microsoft-based software unless otherwise directed by the Government. Develop and maintain a non-proprietary set of procedures, policies and supplements that provide guidance and establish procedures for this contract. All data developed by the Contractor during performance of this contract becomes the property of the Government.

2.3.1 Operating Instructions (OIs) and Operating Procedures (OPs). Develop, maintain, implement and continuously improve a non-proprietary set of OIs/OPs that all Contractor personnel will be held accountable to (CDRL A004), which provide guidance and establish procedures to standardize O&M at all operating locations. Contractor OIs/OPs will be reviewed and accepted by the Government prior to implementation. Review OIs/OPs every 2 years for currency. Craft and/or revise OIs/OPs to reflect new and/or evolving guidance present in applicable governing DoD documentation, instructions, publications, policies, directives, supplements, addendums, etc.

2.3.2 Contractor Checklists, Job Guides and Workcards. Develop Job Guides, work cards, Standard Operating Procedures (SOPs), checklists, etc., to supplement TOs, as required, and to provide procedures for areas that do not have TO instructions. Local checklists, job guides, and workcards shall be published and utilized IAW TO 00-20-1, TO 00-5-1, AFI 21-101, Paragraph 6.11.4, and AFI 61-204. Contractor checklists, job guides and workcards will be reviewed and accepted by the Government prior to implementation (CDRL A004). Approval is the responsibility of the CPM. Review checklists, job guides and workcards every 2 years for currency.

2.3.3 Records Management and Administrative Support. Maintain files, reports, publication files, OIs, OPs, and control maintenance administrative procedures IAW AFI 33-322, Paragraph 10. Maintain a records management program IAW AFI 33-322, Paragraphs 7 and 8. Records shall be disposed of as directed by applicable portions of Air Force Manual (AFMAN) 33-364. All Contractor-generated records, documents, training documents and materials, training syllabi, databases, other electronic media, and associated papers that are generated pursuant to this contract will become Government property and will remain in place and accessible to the Government upon contract termination or completion. All of the aforementioned records, documents, databases, other electronic media, and associated papers shall be available for Government review at all times. Establish a workable file system IAW Air Force Records Information Management System Records Disposition Schedule (AFRIMSRDS). Obtain CO approval prior to using and marking any proprietary data in performance of this contract.

2.3.3.1 Ensure all records, files, documents, electronic data, and working papers provided by the Government and/or generated for the Government in the performance of this contract remain Government property and are maintained IAW established Federal Records Act, Public Law 81- 754, DoD and Air Force directives listed in Appendix C. Government-owned records shall be segregated from the company-owned records. Records management at the functional level is lifecycle management (creation, maintenance, storage and use, and disposition) of information as a Government record, regardless of the media. Action to destroy Government records shall only be based on authorized records disposition schedule (RDS) as approved by the National Archives and Records Administration (NARA). If there is no NARA disposition, records shall be maintained until disposition is established. All data created for Government use and delivered to, or falling under the legal control of the Government, are federal records and shall be managed IAW NARA and objectives and policies of the DoD, Air Force directives and the records management legislation as codified in 44 United States Code (U.S.C.), Chapters 21, 29, 31, and 33, and Freedom of Information Act (5 U.S.C. 552), Privacy Act (5 U.S.C. 552a), and Public Law 100-235 and shall be scheduled for disposition IAW 36 CFR part 1228. All reports, records, files, documents, maintenance policies, OIs and working papers shall be made available to the Government, as requested.

2.3.3.2 Provide the Government unlimited rights to use, duplicate or disclose such records, files, documents, data, and working papers and reports in whole or in part, in any manner and for any purpose whatsoever.

2.3.3.3 Provide technical assistance to all Government officials (designated decision authorities & Base Records Manager) in support of the Records Management (RM) Program, which includes Electronic Records, Privacy Act (PA), and Freedom of Information Act (FOIA) programs.

2.3.3.4 Segment and control access security and safety of records according to record sensitivity IAW AFI 33-322.

2.3.3.5 Identify and establish procedures to protect or remove all vital records in the event of a disaster, natural or otherwise.

2.3.3.6 Correspondence. Prepare all correspondence relating to maintenance management required in the execution of the services required by this PWS. The correspondence that is PWS- related shall consist of, but not be limited to: replies, requests for depot assistance, reports, and routine correspondence to the base/installation or other activities. All correspondence between the Contractor and Government, to include all electronic correspondence (e-mail and fax) shall be courtesy copied (cc) to the Government PM office.

2.3.3.7 Controlled Unclassified Information (CUI). Manage and safeguard Controlled Unclassified Information IAW DoDI 5200.48, Controlled Unclassified Information and AFGM2020-16-01, Air Force Guidance Memorandum for Controlled Unclassified Information (CUI). Monitor CUI aggregation and compilation based on the potential to generate classified information pursuant to security classification guidance addressing the accumulation of unclassified data or information. Submit unclassified DAF information for review and approval for release in accordance with the Standard DoD Component Processes, DoDI 5230.09, and DoDM 5205.07, Volume 1. All CUI records must follow the approved mandatory disposition authority in accordance with Section 1220-1236 of Title 36, CFR, Section 3301a of Title 44, U.S.C., and the DoDI 5200.48. Ensure all personnel with access to CUI comply with mandatory annual and refresher CUI training and maintain training records.

2.3.3.7.1 Legacy material is unclassified information that an agency marked as restricted from access or dissemination in some way, or otherwise controlled, prior to the CUI Program. Manage and safeguard legacy material IAW DoDI 5200.48, Controlled Unclassified Information and AFGM2020-16-01, Air Force Guidance Memorandum for Controlled Unclassified Information (CUI), paragraph 5.6. The CUI Program does not require the redacting or re-marking of documents bearing legacy markings. However, any new document created with information derived from legacy material must be marked as CUI if the information qualifies as CUI.

2.4 Publications, Technical Orders (TO) and Supplements. All publications, instructions and documents applicable to this PWS are listed in Appendix C, Publications and Forms. The publications listed in Appendix C are coded as Mandatory or Advisory. Adhere to all publications/instructions coded as mandatory without deviation and only be guided by those publications coded advisory to the extent necessary to accomplish requirements in this PWS. All applicable aircraft maintenance-related publications, TOs and supplements shall be implemented IAW AFI 21-101, Paragraph 1.9. All other applicable documents listed in Appendix C shall be complied with, as necessary, to fulfill the requirements in the PWS. Compliance with all applicable Air Force TOs is mandatory. The Government will make available all publications listed in Appendix C, at the start of the contract. It is the responsibility of the Contractor to requisition publications and establish follow-on requirements with the Publications Distribution Office IAW applicable instructions. Any reference to a publication is meant to include the basic and all its ACC supplements (including base supplements) and amendments unless otherwise specified in this document.

2.4.1 TOs. All TOs and technical manuals, as defined by AF Policy Directive 21-3, Technical Orders, applicable to the management, maintenance, and operation of ACC full-scale aerial target, subscale aerial targets, engines, drone control systems, RIS equipment, and support equipment applicable to this PWS are mandatory publications.

2.4.2 Document Changes. Supplements or amendments to publications listed in the most recent version of Appendix C, from any organizational level, may be issued during the life of this contract. Develop a process to review publication changes to ensure currency and adherence.

2.4.3 Change Implementation. Immediately initiate implementation process of those changes in publications cited in Appendix C that result in a decrease or no change in the contract price. Notify the CO in writing of change and provide a proposal for contract price reduction within 30 days of receipt of such change. Prior to implementing any mandatory revision, supplements, or amendment to a publication or instruction that will result in a contract price increase, submit to the CO a price increase proposal and obtain approval from the CO prior to implementing such changes. Submit price increase proposals within 30 calendar days from the date the Contractor notifies the Government of the revision, supplement, or amendment giving rise to increase in cost of performance; however, the CO may direct immediate implementation and waive the prior approval requirement. Negotiation and/or increased cost approval may take place during or after implementation at the discretion of the CO. Failure to submit a price proposal increase within 30 days of change notification entitles the Government to hold the Contractor to perform IAW such change at no increase to contract price.

2.4.3.1 Ensure that local operating procedures and instructions imposed by publication changes are appropriately modified, created, or deleted. Modified, created, and deleted procedures shall be submitted to the Government for acceptance or approval NLT 60 days after either publication change release or contract modification.

2.4.3.2 Urgent action Time Compliance Technical Orders (TCTO) shall take precedence over the paragraph above and shall be executed IAW all applicable technical data within specified timelines.

2.4.4 Functional Reference Library. Establish and maintain up-to-date libraries containing copies of, including electronic access at e-Publishing Home Page, for all Government-provided and Contractor-prepared or acquired TOs, publications, manuals, OIs, special publications, forms, agreements, leases, commercial publications, technical drawings, as-built drawings, computer programs, computer program documentation, training materials and other information necessary for performance of this PWS. Research publications to ensure all PWS performance outputs meet publication guidelines and specifications. Establish and maintain a master reference list of all items in the functional libraries IAW CDRL A009. The Contractor shall:

2.4.4.1 Establish and implement a method of controlling library items to include references listed in Appendix C.

2.4.4.2 Maintain system documentation records, including: historical records, engineering drawings, engineering change proposals, OIs/ OPs, maintenance procedures, or theory of operations for all equipment, systems, or software for which the Contractor provides O&M or engineering support. All data developed by the Contractor during performance of this contract becomes the property of the Government.

2.4.5 Technical Publications Function. Establish and maintain a TO Distribution Office/Account (TODO/TODA) function. Assume responsibility for maintaining all administrative and technical publications/eTOs for this contract. Maintain technical publications sufficient to support potential deployments (ref Paragraph 1.2.1.1). Maintain TO/eTO accounts IAW TO 00-5-1, and library records IAW DAFI 33-360.

2.4.6 Ground Operating Procedures (GOP). Develop, maintain, implement and continuously improve a set of specific GOPs, IAW DFARS 252.228-7001 and AFI 10-220, that provides procedures to ensure only qualified and certified personnel perform all aircraft ground operations; ensure government asset protection and safety; and standardize ground operations at all locations. These procedures must adequately explain all aspects of a given operation to accomplish the tasks. Ground procedures, to include all changes, must be reviewed and approved by the appointed Government Ground Flight Representative (GGFR) prior to implementation.

2.5 Financial Management and Reporting.

2.5.1 Cost Performance Report. The Contractor shall develop and submit a cost performance report IAW CDRL A002.

2.6 Strike Contingency Plan. Submit a realistic/viable “strike” contingency plan (CDRL A004) that provides for continued Contractor support in the event of a labor work stoppage. Notify the CO IAW FAR 52.222.1, via formal letter prior to implementing this contingency plan as far in advance as possible.

2.7 Aircraft & Equipment Readiness. Aircraft and equipment readiness is the key to the maintenance mission. Maintenance services shall be performed IAW AFI 21-101, Paragraph

1.5. As soon as practical, accomplish all applicable Time Compliance Technical Orders (TCTO), One-Time Inspections (OTI), Government-directed modifications, and Higher Headquarters-directed inspections. Government performance metrics and calculation methods for key readiness indicators are listed in the Services Summary Table presented in Section B.

2.8 Technical and Test Support, and Meetings. Attend meetings, as required, by the Government. Proactively provide information and be prepared to discuss Contractor activities that have or may have an impact on 53 WEG support activities, missions and/or programs. The support shall include preparation of support documentation, briefing slides and materials, resolution of action items and taskers, and presenting the material in the performance of contractual requirements. Interface through ad hoc meetings, discussions (in person and over-the phone or radio), and electronic correspondence with the Government, including the PM and 53 WEG representatives, as necessary to meet flying schedule, test support and PWS requirements. Expect these communications and Government interfaces to occur on a daily basis. Support staff assistance visits (SAVs), working groups, briefings, inspections, and prepare, maintain, submit or make accessible correspondence, records, reports, and data associated with all work requirements.

2.8.1 Required Meetings. The following meetings are the minimum requirements for all contract locations:

2.8.2 Meeting Documentation. Provide meeting minutes; take action items, document suspense’s, record attendance, etc. for meetings hosted by the Contractor. Provide minutes to the PM for approval within four (4) duty days of the meeting/brief. Distribute minutes as directed by the CO. Track suspense and action items for completion/submittal.

2.8.3 Technical Support. Support Government seminars and conferences, test and other evaluations, technical interchange meetings, reviews, working groups, and Program Management Reviews (PMR) specified herein and in support of current and future efforts. Travel and subsistence costs are cost reimbursable under CLIN X013, unless the location is within one hundred miles of the assigned operating location or the Government provides transportation, and the business is conducted within a single twelve-hour period. Act as a Government technical advisor and subject matter expert (SME) at such meetings. This support is required unless the Contractor can clearly demonstrate that providing such support will substantially degrade its capability to perform PWS requirements. The Contractor shall:

2.8.3.1 Attend and provide trip reports for the following meetings at various designated locations, to include, but not limited to:

Meeting Logistics Review Section

FSAT/SSAT

Period Semi-Annually

2.8.3.2 Instruct personnel in the design or construction of equipment or interfaces developed by the Contractor under the terms of this PWS. “Personnel” may include any USAF, DoD civilian, dignitaries, and/or other Contractor personnel designated by the 53 WEG.

2.8.3.3 Technical Reports. Provide technical writing support for special projects conducted within the 53 WEG per CDRL A016. These projects may include tactics development and evaluation plans and reports, Gulf Range Facilities Manual updates, reports and plans for aerial target status or utilization and other technical reports as required by the 53 WEG. This effort is estimated to be less than one man-year. When so tasked, the status of the technical writing requirement shall be included in the monthly status report (CDRL A001) and shall include an estimated date of completion. Perform engineering studies/performance trade-off studies/cost comparisons when tasked by the CO and at a level not to exceed one-quarter man year.

2.8.3.4 Support test and flight support meetings such as Test Plan Work Groups, Flight Readiness Reviews, Interface Control Working Groups, Configuration Review Boards, Configuration Control Board, etc. The support shall include, but not be limited to: preparation of support documentation, briefing slides and materials, and presenting the material as directed by the PM.

2.8.4 TO Reviews and Verification. Assist and perform TO verifications in support of TCTO development and TO development for new equipment and systems and revisions to existing documentation. Attend TO guidance conferences, In-Process Reviews (IPRs) and Pre- Publication Reviews (PPRs) and assist and advise the Government as necessary.

2.8.5 FSAT/SSAT/RIS Test and Project Support. Attend test support meetings and teleconferences with appropriate expertise. Validate proposed profiles and verify proposed technical documentation, flight cards and plans and conduct simulations using existing system capabilities. Support ground mounts, engine run and system compatibility testing.

2.9 Waiver Procedures.

2.9.1 Waivers. A waiver is written relief from a specific contractual requirement. The Contractor should request a waiver when specific requirements add cost or complexity to contract accomplishment without increasing safety or reducing Government risk, or when alternate procedures or requirements can be substituted which provide equivalent levels of mission attainment, safety, proficiency and/or risk mitigation. The contract modification process should not be used to change Service Guidance requirements. Defense Federal Acquisition Regulation Supplement (DFARS) Part 228.3, Insurance, Subpart 228.370—Additional Clauses, describes the limits imposed on the CO for modifying the Ground and Flight Risk Clause (GFRC). When issued, waivers shall be valid for no more than the length of the contract and shall be attached to the applicable procedures. All waivers shall be submitted by the Contractor at least annually for joint review by the PM and COR, and to ensure requirement(s) for the waiver remain valid. This review will be documented and maintained in the applicable procedures. There are three (3) types of waivers that affect Contractor O&M: waivers to USAF Guidance, Contract waivers or changes, and Maintenance waivers.

2.9.1.1 USAF Guidance Waivers.

2.9.1.1.1 Purpose. Contractors are encouraged to continually improve processes to accomplish PWS tasks. If a more effective or efficient method can be employed in lieu of following AFI 21- 101, request a waiver IAW AFI 33-360 through the PM. Waivers to USAF guidance are generated by the Contractor. USAF guidance includes regulations, instructions, flight manuals, and technical publications which are applicable to the specific flight and ground operations conducted by the Contractor, and are specified in Appendix C. Contractors shall comply with the Service Guidance as written or seek relief through the waiver process.

2.9.1.1.2 Content. Waiver requests shall detail justifications for the waiver and procedures for mitigating the risk to Government aircraft affected by the waiver. Waiver requests shall be in written or electronic format.

2.9.1.1.3 Routing. The Contractor shall route Aircraft Operations Service Guidance waivers through the 82 ATRS Standards Evaluation Liaison Officer (SELO), IAW 82 ATRS OI 11-8. The 82 ATRS SELO will coordinate the waivers with the appropriate waiver authority.

2.9.1.2 Contract Waivers or Contract Changes. Requests to modify contract requirements are accomplished through the use of Department of Defense (DD) Form 1716. These contract modification requests are routed to the CO for action.

2.9.1.3 Maintenance Waivers. Maintenance waiver requests shall reference the specific AF instruction and provide a detailed justification and explanation of the potential benefits to the Government. Submit waiver requests to the CO. The Government will evaluate each request and only those approved in writing by the CO will be allowed. “Test” or “trial” waivers that deviate from AFIs are not authorized without prior CO approval.

2.10 Reliability and Maintainability. Provide inputs, as requested, for technical working groups chartered to improve the reliability and maintainability of Air Force aircraft/drones, support systems and support equipment (e.g., Product Improvement Working Groups [PIWG], MDS Maintenance Conferences, Component Improvement Program [CIP] and Deficiency Reporting).

2.11 Modification Management. Modifications (temporary, permanent, or safety) to Air Force aircraft/drones or other equipment are accomplished IAW AFI 63-101/20-101, Integrated Life Cycle Management, Chapter 9. Submit all modification requests (to change the operation, use, or appearance of Air Force equipment IAW AFI 21-101, Paragraph 1.11) to the CO. Support and participate in studies and tests of aircraft systems upgrades and changes, as directed by the CO. Contractor shall assist in developing, designing, fabricating, implementing, and sustaining modifications to aerospace vehicles and equipment according to the following:

2.11.1 Make aerospace vehicles, equipment, and facilities available and assist in modifications to adapt and test follow-on systems, as specified by the CO.

2.11.2 Train personnel in use of, and make available, special tools and aircraft TOs to 53 WEG, outside Government agencies and other contract personnel performing these modifications.

2.11.3 Verify proposed technical documentation, flight cards and plans and conduct simulations, as necessary. Support and perform ground mounts, engine run and system compatibility testing.

2.11.4 Support these programs concurrently with day-to-day operations. When a conflict exists in supporting programs, projects or tasking simultaneously, the Contractor shall defer to the PM to prioritize support.

2.12 Performance Management.

2.12.1 Quality Management System (QMS). Develop, document, implement, maintain, and continuously improve a comprehensive QMS that assures compliance with AS9110 Quality Management Systems-Requirements for Aviation Maintenance Organizations and all requirements of this PWS

2.12.1.1 The QMS shall document the organizations quality management structure, personnel authority and responsibility, identify personnel designated to perform QC functions, number of QC personnel (to include dedicated and additional duty personnel), and skill set for each QC representative. QC personnel must not be part of production workforce and cannot sign-off aircraft/equipment maintenance documentation unless specifically directed by AF directives or when approved by the Government.

2.12.1.2 The QMS shall incorporate a comprehensive risk management plan to include a risk matrix/table that identifies all high and moderate risks and how each will be monitored, measured and controlled. The plan shall be updated annually as a minimum.

2.12.1.3 Contractor shall be registered to the most current version of AS9110 (currently AS9110C) and operating locations shall be AS9110 compliant.

2.12.1.4 The contractor shall maintain and make available to the Government their Performance Evaluation processes and supporting documentation.

2.12.1.5 The contractor shall be responsible for the quality of all products and/or services.

2.12.1.6 Where any requirement(s) of the AS 9110 standard cannot be applied, the requirement(s) can be considered for exclusion; however, such exclusions cannot affect the organization’s ability, or responsibility, to provide product that meets customer and applicable regulatory requirements. Provide complete justification for any exclusion to the standard.

2.12.2 Performance Evaluation. Contractor performance outputs are subject to surveillance by a Government COR(s) to ensure compliance with this PWS. At a minimum, the Contractor shall:

2.12.2.1 COR/CO/PM Access. Allow COR(s)/CO/PM access to work areas and data, provide support, and do not interfere with the COR(s) and other designated personnel in the performance of their official duties.

2.12.2.2 Permit the COR(s)/CO/PM, or authorized representative, access to all records, data, and facilities used in the performance of the contracted services. Access shall be provided as soon as possible (unless the CO agrees to an extension).

2.12.2.3 Non-Conformance. Take immediate corrective action for all non-conformances identified during Government surveillance. Strict adherence to technical data shall be mandatory. Technical data violations shall be considered a major non-conformance.

2.12.2.4 Audit Reports/CARs/Notices. Upon receipt of an audit report and/or Corrective Action Request (CAR), complete applicable sections of the CAR (or automated equivalent) and return it to the CO within time constraints issued by the CO. At a minimum, provide corrective and preventive action plans that address why the performance threshold was not met, how performance will be returned to acceptable levels, and how recurrence of the cause will be prevented in the future. Provide response and action plan for notices when requested by the Government.

2.12.2.5 Audit Plan. Develop and provide to CORs an audit plan that includes technical inspections, management audits and process audits as a minimum. Plan, establish, implement, and maintain an audit program(s) including the quantity, frequency, methods, responsibilities, planning requirements, and reporting, which shall take into consideration the importance of the processes concerned, assessed risk (both contractor and Government identified), changes affecting the organization, and the results of previous audits.

2.12.3 Performance Evaluation Meetings, Conferences, and Workshops.