CN-370000-CN225-T6CO2.pdf

Florida Department of Environmental Protection

TASK ASSIGNMENT CHANGE ORDER FORM

Required Signatures: Adobe Signature

FDEP Contract No.: I Jask Assignment No.: Change Order No.: J Project No.:CN225 2 N1301 Project Location: Project Name: Escambia County, FL Big Lagoon state Park- DWH NRDA Phase III Consultant Name:DRMP, Inc Consultant Representative: Phone: Email: Bryant King, P .E. 850-962-9200 BKing@Jdrmp.com FDEP Contract Manager: Phone: Email: Mae Roth 850-245-2781 Mae.Roth(aldep.state.fl.us Description and Justification of Change:

Provide for reimbursement of permit fees (6.2 & 6.4) and also to address a required subtask (9) to prepare an Asbestos and Lead Based Paint survey of the existing restroom to be demolished.

Ch angem as . Ti kA mount: item Reimbursement Fixed Fe� Original Task Amount: $ 154.156.00 Task amount including all previous Change Orders: $ 156.073.76 Net increase/decrease in task amount for this Change Order: $ 2.700.00 $ 2.314.77 Total Amounts with all Change Orders: $ 2.700.00 $ 158.388.53

Ch anxe in as ,me: . Ti kT t

Original Task Execution Date: March 17,2017

Janet Parramore Budget Representative, FDEP Pearce Barrett, P .E.

Project Manager, FDEP Mae Roth Contract Manager, FDEP Bryan King, P .E.

Original Task End Date: December 30,2018

Present Task End Date: December 30,2018

Net Change in Davs: 0

New Task End Date: December 30, 2018

Approval Signatures:

J P Digitally signed by Janet anet arramore Parramore Date: 2017.10.20 08:01:02 -04'00'

Signature Pearce Barrett

Digitally signed by Pearce Barrett Date: 2017.10.20 10:41:04-04'00'

Signature Mae Roth

Signature Bryant A King

Digitally signed by Mae Roth Date: 2017.10.23 08:12:46-04'00'

2017.10.23 08:31 :46-04'00'

Date

Date

Date

Total $ 154.156.00 $ 156.073.76 $ 5 014.77

$ 161 088.53

Consultant Trina Vielhauer �IV

Date ta /@Y// 7

Contract Authority, FDEP Si re Date Project# Grant# Ore:Code Cat/Year Fund Module Obiect Code EO Amount

N1303 NRD03 37220500000 083654 12 099005 NRDR 139900 FJ $5,014.77

29 Dieit FLAIR Code: 372020990053722010000083365412 Total: $5,014.77

000- 012 (Effective 5-19-2016) Page 1 of 1

DEP Contract No. CN225, TA6, CO2, Page 1 of 7

SUPPLEMENTAL SCOPE OF SERVICES

FOR

BIG LAGOON STATE PARK BOAT RAMP IMPROVEMENTS

DEP AGREEMENT NO. CN225, TASK ASSIGNMENT 6, CHANGE ORDER 2

Note: Each subtask presented herein has a table for hours of labor and associated costs. These tables are only for use in determining the fixed price fees.

Subtask 6 – Regulatory Permitting (Revised from TA6):

Description: The Consultant shall prepare complete permit applications for all State, Federal and Local permits required to construct the Project and submit to the appropriate regulatory agencies (e.g. DEP, NWFWMD, USACOE and/or Escambia County). The work under this task shall include 1) the development of permit drawings in the format required by the regulatory agencies for review and 2) completion of the required forms accompanied with sufficient narrative to support the application. A complete listing and description of permits required will be provided through Subtask 1.2. Any fees associated with the applications will be the responsibility of the DEP.

The Consultant will complete the preliminary permit drawings and provide them to the DEP Project Manager, BDC and Park staff for review and comment. The preliminary permit drawing submittal will provide three sets of eight-and-one-half by eleven-inch (8-1/2” x 11”) paper plots and corresponding digital format drawing files in PDF format. The Consultant will incorporate the comments from the DEP Project Manager, BDC and Park staff on the preliminary drawings and make any necessary changes to produce final permit drawings.

Subtask 6.1 Pre-Application Meeting with Regulatory Agencies:

Description: The Consultant will coordinate with the DEP Project Manager and applicable Federal, State and local regulatory agencies) and commenting agencies (e.g., FWC) to schedule a pre-application meeting. The Consultant will conduct the pre-application meeting and shall prepare an agenda and conceptual figures for discussion during this meeting. The Consultant will solicit feedback from the regulatory and commenting agencies to define the requirements of the permit application package. It is the intent of the meeting to have regulators clarify the requirements of potential topographic surveys (Task 2), natural resource survey(s) (Task 3), and any other specific surveys or analyses required for regulatory authorization. The Consultant will refine Task 2 and Task 3 based upon the feedback received during the meeting. Presumably, the pre-application meeting involving DEP and USACOE will occur in Pensacola, Florida at DEP’s Northwest District offices. Pre-application with the NWFWMD may need to be held at the NWFWMD’s office in Crestview, FL.

Deliverables: The Consultant shall provide to the DEP Project Manager an attendance log, meeting agenda, and meeting minutes of the pre-application meeting(s).

Performance Measures: The DEP Project Manager shall review the deliverable(s) for Subtask 6.1 to verify that all required elements are included and to ensure satisfactory completion of the services rendered.

The DEP Project Manager shall notify the Consultant of any deficiencies in the deliverable(s) and shall give the Consultant reasonable opportunity to correct noted deficiencies and provide a revised deliverable(s).

DEP Contract No. CN225, TA6, CO2, Page 2 of 7

Schedule: The Consultant shall begin coordinating the pre-application meeting immediately following the completion of Task 1. The pre-application meeting shall occur within fifteen (15) days of receipt of the DEP Project Managers approval of Subtask 1.4 services, unless scheduling conflicts with the regulatory staff and/or project team preclude meeting this schedule. Final deliverables will be provided to the DEP Project Manager within one (1) week following the pre-application meeting(s).

Fixed Price Cost: $1,596.68

Subtask 6.1 – Pre-Application Meeting with Regulatory Agencies Firm Name Position Classification Hourly Rate Hours Cost

DRMP Project Manager $159.52 2 $319.04 DRMP Senior Project Engineer $141.12 2 $282.24 FELS Principal Environmental Consultant $109.54 6 $657.24 FELS Sr. Environmental Tech $53.86 1 $53.86 FELS Staff/Project Assistant $77.92 1.25 $97.40

Subtotal $1,409.78 Firm Name Expense Type Unit Price Quantity Cost

ATM Mileage $0.445 420 $186.90 Subtotal $186.90

Total $1,596.68

Subtask 6.2 Regulatory Permit Applications (Revised Per Change Order #2): The Consultant will prepare an Environmental Resource Permit (ERP) and USACE Section 404 Permit Application Packages. These permit packages will consist of preparation of the DEP/NWFWMD and USACE Form 62-330.060(1) Joint Application for Individual and Conceptual Environmental Resource Permit / Federal Dredge and Fill Permit, any necessary supporting exhibits, and survey of the jurisdictional wetland boundary and an Ecological Assessment Report. The Consultant shall also prepare all plans, exhibits, calculations, and other supporting information required for Escambia County Site plan review.

The Consultant will also provide the necessary drawings, specifications, and calculations for the building contractor to obtain a building permit from the Escambia County Building Department. All applications, in addition to the permit drawings, will also include narratives describing the project design, purpose and need; project best management practices (BMPs); avoidance and minimization measures; natural resource surveys (if applicable); and construction methodology and schedule.

The Consultant will provide copies of the completed application(s) to the DEP Project Manager, BDC and Park staff for review and approval prior to submitting to the lead state and local regulatory agencies. It will be the responsibility of the lead agencies to distribute the application packages to all other appropriate state and Federal commenting agencies.

Deliverables: The Consultant shall provide to the DEP Project Manager, BDC and Park staff the permit application package (including permit drawings and supporting documents) as described in Subtask 6.2.

The deliverable will include all necessary detail typically required or set forth from pre-application meeting(s) with the regulatory agencies and described in this Task Assignment for regulatory permitting.

Should work vary from the professional services described in this Task Assignment be required by the regulatory agencies, the Consultant will submit a proposal for consideration by the DEP Project Manager

DEP Contract No. CN225, TA6, CO2, Page 3 of 7 to modify this Task Assignment (the scope of services, schedule, and fees) accordingly. The Consultant shall pay permit application fees and shall submit separate proofs of payment for each permit application to the DEP Project Manager.

Performance Measures: The DEP Project Manager shall review the deliverable(s) for Subtask 6.2 to verify that all required elements are included and to ensure satisfactory completion of the services rendered.

The DEP Project Manager shall notify the Consultant of any deficiencies in the deliverable(s) and shall give the Consultant reasonable opportunity to correct noted deficiencies and provide a revised deliverable(s).

Schedule: The Consultant shall commence Subtask 6.2 services upon completion and receipt of approval by the DEP Project Manager of Subtask 1. The Consultant shall submit to the DEP Project Manager, BDC and Park staff complete permit application package(s) (including all supporting information) within fifteen

(15) weeks of receipt of approval of Subtask 1.4. The Consultant shall incorporate any comments from the DEP Project Manager and shall submit the revised permit application package to the regulatory agencies within one (1) week of receipt of comments from the DEP Project Manager.

Fixed Price Cost Subtask 6.2: $3,319.78

Subtask 6.2 – Regulatory Permit Applications

DRMP Project Manager $159.52 2 $319.04 DRMP Senior Project Engineer $141.12 4 $564.48 DRMP Project Engineer $110.01 8 $880.08 DRMP Staff Engineer $81.79 10 $817.90 DRMP Secretary $47.83 3 $143.49 FELS Principal Environmental Consultant $109.54 2.25 $246.47 FELS Sr. Environmental Tech $53.86 6.25 $336.63 FELS Staff/Project Assistant $77.92 0.15 $11.69

Total $3,319.78

Reimbursable Fees:

Subtask 6.2 - Permit Application and Review Fees Description Total Reimbursable Price Cost

Escambia County Review Fee $ 900.00 ERP FDEP Permit and Review Fee $ 500.00 ECUA Permit and Review Fee $ 500.00

Total $1,900.00

Total Cost of Subtask 6.2: $5,219.78

Subtask 6.3 Regulatory Coordination: The Consultant will actively coordinate with lead regulatory agencies and their commenting agencies to ensure timely issuance of the regulatory authorizations for the Project. Should the lead agencies respond after receipt of the permit applications with Requests for Additional Information (RAIs), the Consultant will prepare complete responses to the RAIs that are applicable to the services described in this Task Assignment. Should a RAI be outside of the professional services described in this Task Assignment then the Consultant shall notify the DEP Project Manager of

DEP Contract No. CN225, TA6, CO2, Page 4 of 7 the additional task(s) that will be required to respond to the RAI and propose modifications to this Task Assignment necessary to complete the response to the RAI.

The Consultant shall thoroughly review each of the State, Federal and Local permit(s) issued for this project by the reviewing agencies and advise the DEP Project Manager on all conditions set forth in the permit(s) and whether the conditions are appropriate and acceptable for the Project. Should any permit conditions be considered not appropriate for this Project, the Consultant will coordinate with the DEP Project Manager, BDC and Park staff, lead regulatory agencies, and/or the commenting agencies to request that such conditions thought to be irrelevant or inappropriate for this Project be addressed or waived.

Deliverables: The Consultant shall provide to the DEP Project Manager the final State, Federal and Local authorizations, and comment on effects the permits may have on the project final design, construction etc. The Consultant will also provide copies of all agencies RAIs and the Consultant’s responses as they are received and responded to. The Consultant will provide updates on the progress of the review of the permit applications in the monthly progress reports.

Performance Measures: The DEP Project Manager shall review the deliverable(s) for Subtask 6.3 to verify that all required elements are included and to ensure satisfactory completion of the services rendered.

The DEP Project Manager shall notify the Consultant of any deficiencies in the deliverable(s) and shall give the Consultant reasonable opportunity to correct noted deficiencies and provide a revised deliverable(s).

Schedule: The Consultant shall commence Subtask 6.3 services immediately following submittal of the regulatory applications (Subtask 6.2) to the appropriate agencies. It is anticipated that the permit application processing and negotiations period will take approximately two (2) months to complete. The Consultant will closely coordinate with the DEP and other commenting agencies and respond to agency requests to assist in expediting the regulatory review process. The Consultant will provide the final authorizations to the DEP Project Manager within two (2) weeks of receiving all final regulatory authorizations.

Fixed Price Cost Subtask 6.3: $4,365.41

Subtask 6.3 – Regulatory Coordination

DRMP Project Manager $159.52 4 $638.08 DRMP Chief Engineer $210.47 2 $420.94 DRMP Senior Project Engineer $141.12 4 $564.48 DRMP Project Engineer $110.01 12 $1,320.12 DRMP Staff Engineer $81.79 10 $817.90 DRMP Secretary $47.83 3 $143.49 FELS Principal Environmental Consultant $109.54 3 $328.62 FELS Sr. Environmental Tech $53.86 1 $53.86 FELS Staff/Project Assistant $77.92 1 $77.92

Total $4,365.41

DEP Contract No. CN225, TA6, CO2, Page 5 of 7

Subtask 6.4 State Fire Marshal Permit (Added Per Change Order #2)

Description: All State Park construction projects involving closed structures, that will be inhabited by visitors and/or employees, must have construction plans reviewed by the State Fire Marshall to determine compliance with State Regulations. The review will also require preparation of permit application documents. The Consultant will prepare and submit permit applications to the State Fire Marshal at the 90% design phase.

Deliverable: State Fire Marshal permit application and proof of payment of the appropriate application fee.

Performance Measure: The DEP Project Manager shall review the deliverable(s) for Subtask 6.5 to verify that all required elements are included and to ensure satisfactory completion of the services rendered.

The DEP Project Manager shall notify the Consultant of any deficiencies in the deliverable(s) and shall give the Consultant reasonable opportunity to correct noted deficiencies and provide a revised deliverable(s).

Schedule: The Consultant shall submit the complete review documents and 90% plans along with the application fee to the State Fire Marshall’s office within three (3) working days of obtaining approval from the DEP Project Manager of the 90% Plan Submittal.

Fixed Price Cost Subtask 6.4: $727.99

Reimbursable Review Fee Subtask 6.5: $800.00

Fixed Price Cost Subtask 6.4:

Subtask 6.4 - State Fire Marshal Permitting Services Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost DRMP, Inc. Project Manager $ 159.52 2 $ 319.04 DRMP, Inc. Project Engineer $ 81.79 5 $ 408.95

Total $727.99

Reimbursable Fee:

Subtask 6.4 - State Fire Marshall Application Fee Description Total Reimbursable Price Cost

State Fire Marshall Application Fee $ 800.00 Total $800.00

Total Fixed Price Cost Task 6 (Changed Per Change Order #2): $12,709.86

DEP Contract No. CN225, TA6, CO2, Page 6 of 7

Subtask 9: Lead Based Paint (LBP) and Asbestos Survey (AS) (Added Per Change Order #2)

Description: All State Parks construction projects that have a renovation or demolition component must have Lead Based Paint and Asbestos Surveys conducted on the facilities effected by renovation or demolition. The Consultant will have the necessary surveys performed by qualified personnel on the areas that will be impacted by demolition.

The Consultant will conduct National Emissions Standards for Hazardous Air Pollutants (NESHAPs) pre-demolition survey on the existing bathroom building. The sampling strategy will be based on Asbestos Hazard Emergency Response Act (AHERA) sampling method. Sampling will be conducted by a Florida Certified Asbestos Inspector. Samples will be sent to a National Voluntary Laboratory Accreditation Program (NVLAP) accredited laboratory. A minimum of three (3) samples are required per suspect asbestos containing material. Sampling will be destructive and will be performed on materials that will be disturbed or demolished per the proposed construction documents prepared by the Consultant. The Consultant will not be responsible for repairs to damaged building components.

Approximately 15 samples will be collected for sample analyses. If it is determined during the survey that additional materials are identified as suspect Asbestos Containing Materials (ACM) beyond that presented in the scope of this subtask then the DEP Project Manager will be notified and the Consultant shall receive approval in writing before providing additional services and collecting additional samples of suspect ACMs for analyses. The costs to perform the additional sampling, testing, and reporting services to be invoiced on a time and materials basis in accordance with the attached Schedule of Fees.

The Consultant will document in the survey report the sampling locations and will note suspect material types, locations and quantities. This may include, but is not limited to, the following types of construction materials:

• Cement board and other cementitious materials;

• Adhesives, caulks, and sealants;

• Hand applied coatings and stucco mixtures;

• Floor tile; and,

• Roofing Materials.

The Consultant shall coordinate with Park Management to arrange for site access. The DEP will provide existing site plans, “as-built” drawings, and any existing building documents should they be available but it shall be the responsibility of the Consultant to establish the locations of the structural systems, fireproofing and plumbing systems that need to be accessed for purposes of performing the AS. Should as-built documents be unavailable for documenting sample locations the Consultant will prepare diagrams and sketches indicating existing conditions and test locations to be included in the survey report. The Consultant will coordinate with Park Management to make sure all areas of the structure are open for inspection and sampling during the site visit to assure that no access limitations occur that could compromise survey results. The bulk material samples will be transported following chain-of-custody procedures to a laboratory accredited under the National Institute of Standards and Technology (NIST) Voluntary Laboratory Accreditation Program (NVLAP) where they will be analyzed for asbestos using Polarized Light Microscopy (PLM) methods in accordance with EPA Method 600/R-93/116.

Materials having results of point count analyses of less than 1% are considered to be non-asbestos containing. Polarized Light Microscopy (PLM) is inexpensive, but it can identify non-asbestos fibers as asbestos. If the PLM analytical results indicate levels between “trace” (<1%) and 1% asbestos, the

DEP Contract No. CN225, TA6, CO2, Page 7 of 7 samples must be analyzed by point count methodology to better quantify the actual asbestos content.

Also, in an effort to eliminate false positives (and costly unnecessary abatement), samples reported as containing between 1% and 10% asbestos can be analyzed/verified by point count. The alternative is to assume the subject material to be asbestos containing.

As another component of this subtask the Consultant will conduct a LBP Survey in the areas that will be impacted by the demolition. The survey will be performed by observing and sampling accessible suspect paint in areas of the facility that will be impacted by the renovation. Samples of paint chips will be collected for laboratory analysis. Approximately 15 samples will be collected for sample analyses using EPA Method 6010 for Total Lead.

Deliverables: The Consultant shall submit to the DEP Project Manager two hard copies and an electronic copy of the survey(s).

Performance Measure: The DEP Project Manager shall review the deliverable(s) for Subtask 9 to verify that all required elements are included and to ensure satisfactory completion of the services rendered.

The DEP Project Manager shall notify the Consultant of any deficiencies in the deliverable(s) and shall give the Consultant reasonable opportunity to correct noted deficiencies and provide a revised deliverable(s).

Schedule: The LBS and AS shall be submitted to the DEP Project Manager within thirty (30) days of receipt final execution of Task Order #6 Change Order #2.

Fixed Price Cost for Subtask 9: $1,586.77

Fixed Price Cost:

Subtask 9 - Lead Based Paint and Asbestos Survey Firm Name Position Classification Hourly Rate Hours Total Fixed Price

Cost DRMP, Inc. Project Engineer, PE $ 110.01 2 $ 220.02 NOVA Principal Engineer $ 178.75 2 $357.50

NOVA CADD $ 82.50 4 $330.00

NOVA Clerical $ 49.50 4 $198.00 NOVA Sr. Scientist $ 96.25 5 $481.25

Total $1,586.77

TOTAL FIXED PRICE FOR DEP AGREEMENT NO. CN225, TA6: $161,088.53