Technical Questions Spreadsheet - Tucson - Final.pdf

Solicitation # 36C77623R0191 – Expand And Renovate Emergency Department - Tucson Technical Questions and VA Response Tracking Sheet

ITEM

NO.

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QUESTION

RECEIVED

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QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

1. 2/22/2024 5/6/2024 Sheet 50-AQ101.1, Equipment Legend indicates JSN X5700 – Radiographic Unit, Non-Tilt Table, JSN X6196

– Injector, CT, and JSN X6240 – Radiographic Unit, CT as all “VC” (VA Provided / Contractor Installed. Typically, these radiographic equipment assemblies are purchased and installed by the VA Vendor in order to secure the manufacturer warranty. Will the VA clarify whether these units will be installed by the VA Vendor or by the Contractor? If these equipment units are to be installed by the Contractor, we must have the contact information provided by the VA so the Contractor can contact the Vendors for the installation work that they perform.

HCHT equipment is typically installed by the Vendor contracted through the VA – Contractor will be responsible for the room preparation and incoming utilities for such equipment. When vendor and VA select and procure equipment, detailed room preparation requirements will be verified.

2. 2/22/2024 5/6/2024 Medical Headwalls are called out on Sheet 50- A501. The VA Architect has only provided a headwall “Basis of Design” for Modular Services Company but have not provided a corresponding Specification Section for these Patient Headwalls. Unless the VA has a J&A for a Sole Source to Modular Services Company, will the VA provide a Specification Section for the Patient Headwalls?

Refer to 10 25 13 Patient Bed Service Walls

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QUESTION GOVERNMENT RESPONSE

3. 2/23/2024 5/6/2024 Sheet 50-MH101.2 depicts a large cross-hatched area to the west of Area 2 existing of existing space that will require HVAC pre-reads and final balancing. Will the VA clarify which phase this work outside the limits of construction will be performed in?

The existing space to remain, west of area of work, will need to be pre-tested prior to starting any work associated with AHU-1 in mechanical room – 147 (phase 2) . After every phase, balance this space to the cfms indicated on drawing MH101.2, balance AHU to the schedule on sheet MCD101. At the end of phase 5 (final phase) perform a final balancing with new fans for the entire system.

4. 2/23/2024 5/6/2024 Will the VA clarify if any interior or exterior signage will be required for this project? A search of the Drawings does not provide any depictions of signage. If signage will be required for this project (door numbers, direction finding, etc.) will the VA please provide drawings of the signage required and a corresponding Specification Section?

Signage to be provided by VA

5. 2/27/2024 5/6/2024 I am emailing to obtain a copy of the pre-bid sign in sheet/bidders list for the above referenced project; we are an expansion joint manufacturer and would like to provide materials quotations to potential bidders.

Can you please let me know if you are not the correct point of contact?

See Amendment 0001 – POC is john.fancella@va.gov

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QUESTION GOVERNMENT RESPONSE

6. 3/5/2024 5/6/2024 Wage Decision AZ20240040 issued for this solicitation does not contain a category for mechanical HVAC insulator. Will the VA provide a wage rate for this trade?

Executive Order 14026 generally applies to the contract.

The contractor must pay all covered workers at least $17.20 per hour (or the applicable wage rate listed on this wage determination, if it is higher) for all hours spent performing the contract in 2024.

The applicable Executive Order minimum wage rate will be adjusted annually. If this contract is covered by one of the Executive Orders and classification considered necessary for performance of work on the contract does not appear on this wage determination, the contractor must still submit a conformance request.

Additional information on the contractor requirements and worker protections under Executive Orders is available at http://www.dol.gov/whd/govcontracts.

7. 3/18/2024 5/6/2024 Sheet 50-A601, Door & Frame Schedule, Door 1V1A: This door is drawn as a 6 panel, full breakout door, but the Notes on the door schedule calls out for it to meet blast design. To the best of our knowledge there is no manufacturer that makes a telescopic “blast rated” door. Additionally, “blast rated” doors cannot break out. Furthermore, our 4 panel “blast rated” door has a hard dimension of 96” in height, and a minimum width of 152”. Lastly, to accurately quote this, we will need the charge weight, and the standoff distance. Will the VA clarify this door issue?

The note refers to Blast Design Specification 08 56 53. With-in that specification the performance requirements for Exterior Sliding Doors is to have laminated glazing. Section (2.1.E.3) Basis of design for Stanley Dura-Glide Telescopic 5200 has break-out capabilities and is noted with a 7’-8” Head Height.

Refer to Blast Design Specification 08 56 53 for any additional information.

http://www.dol.gov/whd/govcontracts

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QUESTION GOVERNMENT RESPONSE

8. 3/18/2024 5/6/2024 Sheet 50-A601, Door & Frame Schedule, Door 1V1B: If the design of door 1V1A is changed, should the design of this door be changed to match the aesthetics?

If changed, yes it would change to match.

9. 3/18/2024 5/6/2024 Sheet 50-A601, Door & Frame Schedule Door B80: The door schedule has ADO under the notes, but the HW schedule (HW set SH-9A) has closers. Will the VA please clarify?

Based on the functionality and operation listed in the HW Specification the Auto Operator is not needed. Disregard ADO requirement.

10. 3/18/2024 5/6/2024 Specification Section 08 80 00, Glazing, Switchable Privacy Glass: After talking with our privacy glass supplier, he said that the spec is antiquated and there are some things in the spec that are not used anymore.

Nobody has used panel edge trim in well over a decade, and our door system does not allow for 6' pigtails, flexible steel conduit, or threaded fittings. Those items are for architectural installation within walls and ceilings.

We can provide an updated spec if you would like. Will the VA clarify this issue?

Revised Specification 08 80 00 Glazing is provided.

11. 3/18/2024 5/6/2024 Specification Section 28 05 00, Part 2.2-C-7 – Equipment Items states that a Class III Ballistic Level Service Window shall be installed in the wall next to the main entrance of the Access Control System. Per the Window Schedule on Sheet 50-A605, there is a window type SG-1 Security Glass per UL 752 Level 3 called out on the Glazing Types list, but that window type was not assigned to any of the new windows in the Schedule and this type of window does not appear on the drawings. Will the VA clarify if this window will be required for this project and if so, provide a revised drawing and window schedule?

This window is required to be installed in Security Station 1002. Refer to drawing 1/50- A101.1 for location.

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QUESTION

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QUESTION GOVERNMENT RESPONSE

12. 3/18/2024 5/6/2024 For bidding purposes, and as per Specification Section 01 00 00, Part 1.6-I-2, will the VA confirm that the number of days between each phase that the VA will require to move into each occupiable preceding phase will be (14) calendar days?

SAVAHCS will require a maximum of 28 calendar days between phases to move into a new space and out of an existing space for the next phase. Revised specification 01 00 00 and Sheets 50-GC101, 50-GC102 are provided.

13. 3/18/2024 5/6/2024 There is a commemorative tree planted in the area (see photo of tree with plaque). Will the VA clarify if this tree & plaque are to be salvaged and/or relocated?

Contractor to demo the tree. The VA will relocate the plaque.

14. 3/18/2024 5/6/2024 Will the VA clarify if we will need to provide a protected walkway from the existing curb to the coffee shop and west side of building 80?

No protected walkway to the coffee shop.

Maintain entrance at west side of building 80.

15. 3/18/2024 5/6/2024 There is a patient entrance to the ER, under the canopy adjacent to the stair tower. We believe this may be the main entry. Will the Va clarify if the Contractor will be required to install a protected walkway so that entrance is protected and accessible?

The main entry is to be relocated during phase 1.

16. 3/18/2024 5/6/2024 Specification Section 01 35 26, Part 1.19 – Cranes does not specify if crane lifts may be performed during normal working hours. Will the VA clarify if crane lifts must be performed after-hours, weekends, or during normal working hours?

It depends. In the case of erecting steel, it can be done during normal working hours. For other instances it will be reviewed on a case-by-case basis.

17. 3/18/2024 5/6/2024 Will the VA clarify if the Contractor’s Site Superintendent, if duly qualified, may also serve in the roles of SSHO and CQC, or will the VA require a separate individual for either of those two roles?

The SSHO is a separate individual. The superintendent and the CQC can be the same person. See spec section 01 45 00 paragraph 3.4.A.

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QUESTION

RECEIVED

DATE

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ANSWERED

QUESTION GOVERNMENT RESPONSE

18. 3/18/2024 5/6/2024 Specification Section 01 00 00, Part 1.31 requires the Contractor to hire an outside Commercial Photographer with documented 3-year experience in indexing/navigation, to document the construction progress for this project. As this will add significant cost to the project, will the VA clarify if a commercial photographer must be hired by the Contractor, or will “in-house” photographic documentation be accepted?

Delete Paragraphs 1.29 through 1.32.

Add Paragraph 1.24 Historic Preservation to read “Where the Contractor or any of the Contractor’s employees, prior to, or during the construction work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contactor shall immediately notify the COR verbally, and then with a written follow up.”

Revised specification 01 00 00 is provided.

19. 3/18/2024 5/6/2024 Specification Section 01 45 00, Part 3.4-A & C requires the Contractor to retain additional specialized individuals who must be present at all times during work in these individual’s specific area of responsibility. For this project, this requirement would mean the Contractor must retain a Civil Engineer, a Structural Engineer, an Architect (or Const. Professional with 5 years’ experience), a Mechanical Engineer, an Electrical Engineer, and an Environmental Engineer, all to be present onsite during activities in their respective areas of responsibility. Since the hiring all of these Architects/Engineers, and having them onsite during any work taking place in their respective areas of expertise, will add significantly sky-high costs to this project, will the VA clarify whether this will be a requirement for this project?

Yes. It’s a requirement.

20. 3/18/2024 5/6/2024 Will the VA clarify if the HEPA filtered exhaust from the ICRA negative pressure containment areas may be exhausted through existing facility exhaust ductwork where available?

No. It must be exhausted through an exterior wall or window per the latest VA ICRA requirements.

DATE

QUESTION

RECEIVED

DATE

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ANSWERED

QUESTION GOVERNMENT RESPONSE

21. 3/18/2024 5/6/2024 Specification Section 01 91 00, Part 1.8-C states that the VA will engage the commissioning agent (CxA) by a separate contract. If formal commissioning is required for this project, will the VA confirm that the CxA will be contracted by the VA and that this will not be a cost to the Contractor?

Commissioning shall be handled by the A/E.

22. 3/13/2024 5/6/2024 During the meeting today I thought I heard you say that this project was an IFB. It should be an RFP LPTA.

Please confirm it’s a LPTA.

Confirmed – this is a LPTA RFP.

23. 3/21/2024 5/6/2024 2.2.A – Are options for a dual motor system that meets or exceeds the 1000 lbs. lifting capacity provided by the Arjo Maxi Sky an option that will be considered for this project?

No. See revised spec section 11 73 00.

24. 3/21/2024 5/6/2024 2.2.C.1 – We have a design that achieves flexibility from 550 lbs to 1100 lbs lifting capacity. Please verify that these systems – specifically the ceiling mounted rails – will be newly installed and not just new motors placed on existing installed rails.

System to be newly installed. See revised spec 11 73 00.

25. 3/21/2024 5/6/2024 2.2.C.7 – Is the anticipated use of this system to be patient controlled? We have a horizontal axis motor, but this is most commonly used when a patient/veteran will independently control the horizontal movement of the lift on a system. Please provide any additional insight to this requested component of the offered system.

This system will not be patient controlled.

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QUESTION

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QUESTION GOVERNMENT RESPONSE

26. 3/21/2024 5/6/2024 2.5.A – What type of charging set up is requested? On-wall charging via the hand control or in-rail charging (IRC)? This is relevant, pertaining again to the question on 2.2.C.1, as IRC is a system configuration dependent option.

In-rail charging is required. See revised spec section 11 73 00.

27. 3/21/2024 5/6/2024 Please confirm contractor is to include all state, county and city taxes in their price to the government.

SPECIAL NOTES REGARDING FAR 52.229-

3: FEDERAL, STATE AND LOCAL TAXES:

Offerors are hereby notified that all state and local sales or use taxes for construction materials must be included in their bid or proposal price. It is solely the responsibility of the offeror to include all other applicable taxes in their bid or proposal price as well. The Government has determined that for this acquisition it cannot take advantage of any sales or use tax exemptions that may be available to it under applicable state law. Under no circumstances will any Contractor be designated as an agent of the Government for purposes of any tax exemption, nor will the Government authorize any Contractor’s use of any tax exemption directly applicable to the Government under this procurement.

28. 3/21/2024 5/6/2024 Factor 1 Experience, are PPQ’s required for the evaluations or will CPARS suffice?

Volume I Technical may be evaluated strictly on the merit of the material submitted.

29. 3/21/2024 5/6/2024 Will evaluations (CPARS/PPQ’S) count against the page count?

Total PDF pages for factor 1 shall not exceed 25 pages, including any photos, narratives, and performance evaluations.

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QUESTION GOVERNMENT RESPONSE

30. 3/21/2024 5/6/2024 Will a schedule be required for the technical component? If so will a 11x17 count as two pages?

The Offeror shall not include any price or price related material in the Volume I proposal.

31. 3/21/2024 5/6/2024 Please confirm a separate SSHO will be required but the Superintendent can act as the Quality Control Manager.

Correct.

32. 3/21/2024 5/6/2024 Please confirm a SIOR will need to be hired by the contractor for all special inspections listed in the specifications

Correct.

33. 3/21/2024 5/6/2024 Please confirm all steel fabrication and erection must be done by AISC certified contractors.

The Structural Steel Fabricator shall be an AISC quality certified company for the category of work on this project or provide a quality assurance plan and special inspections as defined in the code.

34. 3/21/2024 5/6/2024 Please consider removing the AISC requirement for fabrication and allowing a fabricator shop inspection during fabrication process.

See RFI response above.

35. 3/21/2024 5/6/2024 Please confirm Johnson Controls are sole sourced for the hvac controls.

Correct.

36. 3/21/2024 5/6/2024 07 84 00 Please confirm all firestopping must be done by either a UL Certified or FM Global certified contractor.

Confirmed.

37. 3/21/2024 5/6/2024 Please confirm the Commissioning Agent will be hired and managed by the VA.

Refer to Item 21

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QUESTION

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QUESTION GOVERNMENT RESPONSE

38. 3/21/2024 5/6/2024 Going through the plans and soil borings we have noticed that FF is at elevation 2459.7 but the corresponding borings are at 2444-2445.

a. Can you confirm correct elevation for either FF or borings elevations?

b. Is there a clerical error on starting elevation for the soil borings?

c. Can you confirm bottom elevation for caisson embedment minimums?

d. On sheet 40, 50-310 #5 note 1 states" minimum caisson is at 15'-0" per geotechnical EOR". on the same sheet #9 caisson schedule states " minimum of 20".

a. Finish floor for the existing building is 2459.7’ per topographic survey.

b. Yes

c. Per the geotechnical report, drilled shaft foundations to be drilled to a minimum depth of 15ft below finish grade or 5ft below the level of existing fill. Contractor should provide allowance for caisson embedment in excess of 15ft due to varying subgrade conditions.

d. Detail 9/50-S310 contains a misprint.

Note 1 FOR DETAIL 5/50-S310 and 9/50-S310 should read “MINIMUM

CAISSON LENGTH IS 15’-0” OR 5’-0”

BELOW LEVEL OF EXISTING FILL,

WHICH EVER IS GREATER, PER

GEOTECHNICAL ENGINEER OF

RECORD”. Contractor should provide allowance for caisson embedment in excess of 15ft due to varying subgrade conditions.

Refer to revised drawings 9/50-S310, 1/50-S450

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QUESTION GOVERNMENT RESPONSE

39. 3/21/2024 5/6/2024 Door 1V1A: This door is drawn as a 6 panel, full breakout door, but the Notes on the door schedule calls out for it to meet blast design. To the best of my knowledge there is no manufacturer that makes a telescopic “blast rated” door. Additionally, “blast rated” doors cannot break out. Furthermore, our 4 panel “blast rated” door has a hard dimension of 96” in height, and a minimum width of 152”. Lastly, to accurately quote this, we will need the charge weight, and the standoff distance.

Duplicate See Item 7

40. 3/21/2024 5/6/2024 Door 1V1B: If the design of door 1V1A is changed, should the design of this door be changed to match the aesthetics?

Duplicate See Item 8

41. 3/21/2024 5/6/2024 Door B80: The door schedule has ADO under the notes, but the HW schedule (HW set SH-9A) has closers.

Please clarify.

Duplicate See Item 9

42. 3/21/2024 5/6/2024 Switchable Privacy Glass: After talking with our privacy glass supplier, he said that the spec is antiquated and there are some things in there that are not used anymore.

Nobody has used panel edge trim in well over a decade, and our door system does not allow for 6' pigtails, flexible steel conduit, or threaded fittings. Those items are for architectural installation within walls and ceilings. We can provide an updated spec if you would like.

Duplicate See Item 10

43. 3/22/2024 5/6/2024 Request clarification for repair of site elements after trenching and removal of site elements.

Refer to updates in Drawings 50-CD101 &

CU101

44. 3/22/2024 5/6/2024 Clarify Bollard Capacities and Design Refer to revised detail 1/50-A303

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45. 3/22/2024 5/6/2024 Please provide dimensions for architectural details. Refer to revised drawings 50-A401, 50-A502, 50- A504, 50-A602, 50-A701

46. 3/22/2024 5/6/2024 Please provide sizing of medical gas lines. Refer to revised drawings 50-MG100, 50-MG701, 50-MG702

47. 3/22/2024 5/6/2024 Please confirm Air Handling Unit is sized appropriately.

Increased supply fan/motor to handle a higher static pressure.

Exhaust Fan Schedule - increased the size of the isolation room exhaust fans to handle a higher external static pressure. Detail 9/50- 503 updated to reflect height and tiedown requirements.

Variable Frequency Drives – sizes increased from increasing the exhaust fans

Revised controls

Refer to revised drawings 50-MH101.1, 50-M503, 50-M601, 50-M701, 50-M702, 50-703, 50-EP102, 50-EP601, 50-EP602

48. 3/22/2024 5/6/2024 Please confirm AHU DFSS is sized appropriately. Added a detail for AHU DFSS Increased DFSS-AHU-5 from 1 ton to 2 tons

Refer to revised drawings 50-M505, 50-M602, MH104, 50-EP101, 50-EP602

49. 3/22/2024 5/6/2024 How many days of notification are required for a utility outage?

14 Calendar days – Refer to revised specification section 01 00 00 Article 1.6 Paragraph M, items #2, #4

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50. 3/22/2024 5/6/2024 Can you clarify the blank keynotes on 50-A102 and 50-A104

Notes were updated – Refer to revised drawing 50-A102, 50-A104

51. 3/22/2024 5/6/2024 Verify Room 1032’s patient lift extends into the bathroom 1032a.

The lift system does extend into bathroom – See revised drawing 50-AC101.1

52. 3/22/2024 5/6/2024 Which rooms have the bariatric lift installed in. Installed in room 1036 and extending into 1036a.

Refer to revised drawing AC101.4

53. 3/22/2024 5/6/2024 Detail 3/50-M704 and 50-M701 appears to have conflicting / duplicate information regarding AHU humidification– please clarify.

Detail 3/50-M704 was removed.

Refer to Revised Drawings 50-M704, 50-M701