29-RFQ 25027 Summer2026 Painting.pdf

RFQ #25027 – Summer 2026 District-Wide Painting Rochester Public Schools – ISD #535

Independent School District #535

REQUEST FOR QUOTES

RFQ #25027

District-Wide Summer 2026 Painting Services

27 District Sites

Issued By Rochester Public Schools Purchasing Department

Issue Date Friday, May 15, 2026

Quotes Due Friday, May 29, 2026 at 1:00PM

Submission Method Bonfire eProcurement Platform – No other method accepted

Anticipated Award Friday, May 15, 2026

Work Period June 8, 2026 – July 31

1. Project Overview Rochester Public Schools, Independent School District #535 (the District), is requesting quotes from qualified painting contractors for interior and exterior painting services to be performed during summer 2026 across 27 District sites.

This solicitation is issued as a Request for Quotes (RFQ). Awards will be made on a per-site basis to the lowest responsive and responsible quoter for each site. A contractor may be awarded one site, multiple sites, or all 27 sites depending on submitted pricing.

Submissions are accepted only through the Bonfire eProcurement platform. No emailed, mailed, faxed, or hand-delivered quotes will be accepted.

2. Schedule and Key Dates

Milestone Date

RFQ Issued Friday, May 15, 2026

Quotes Due Friday, May 29, 2026 at 1:00PM CT

Anticipated Award Friday, May 29, 2026

Work Start June 8, 2026

Substantial Completion July 31, 2026

All work must be substantially complete by June 30, 2026. No work shall be performed during scheduled summer instructional activities without prior written approval from the Facilities point of contact identified in Section 13.

3. Site List Quotes shall be submitted for each of the 27 sites listed below. The site-specific paint plans (Exhibit B) define the scope of work for each location, including areas to be painted, surface types, and any specific notes from District facilities staff.

# Site Name Paint Plan Reference

1 Bamber Valley Elementary See Exhibit B

2 Bishop Elementary See Exhibit B

3 Century High School See Exhibit B

4 Churchill Elementary See Exhibit B

5 Dakota Middle School See Exhibit B

6 Edison Building See Exhibit B

7 Education Service Center (ESC) See Exhibit B

8 Facilities Services Center See Exhibit B

9 Folwell Elementary See Exhibit B

10 Friedell Middle School See Exhibit B

11 Gage Elementary See Exhibit B

12 GW Gibbs See Exhibit B

13 Hawthorne Education Center See Exhibit B

14 Hoover Elementary See Exhibit B

15 John Adams Middle School See Exhibit B

16 John Marshall High School See Exhibit B

17 Kellogg Middle School See Exhibit B

18 Lincoln K-8 Choice School See Exhibit B

19 Longfellow Elementary See Exhibit B

20 Mighty Oaks Early Learning School See Exhibit B

21 Northrop Education Center See Exhibit B

22 Riverside Central Elementary See Exhibit B

23 Rochester Alternative Learning Center See Exhibit B

24 Sunset Terrace Elementary See Exhibit B

25 Transportation & Support Services Center (TSSC) See Exhibit B

26 Washington Education Center See Exhibit B

27 Willow Creek Middle School See Exhibit B

4. Scope of Work The Contractor shall furnish all labor, materials, equipment, tools, transportation, supervision, and incidentals required to perform interior painting at the assigned site(s) in accordance with this RFQ and its exhibits.

4.1 General Scope

• Surface preparation includes cleaning, scuff sanding, deglossing, patching, caulking, and priming as required by the substrate and per manufacturer specifications.

• Application of primer and topcoat(s) in accordance with Exhibit A – District Painting Specifications

(Section 099100).

• Protection of adjacent surfaces, flooring, furniture, fixtures, and equipment. Contractor is responsible for any damage caused by the work.

• Daily clean-up, removal of debris, and proper disposal of all waste materials in accordance with applicable laws.

• Compatibility testing on previously painted substrates prior to full application, per Exhibit A, Section 9.

• Two coats of finish unless otherwise specified in Exhibit B.

4.2 Areas of Work

Specific rooms, hallways, doors, frames, handrails, and other areas to be painted are identified in the site-specific paint plans (Exhibit B). Quoters are responsible for reviewing each site's paint plan and any notes prior to submitting pricing.

4.3 Site Walk-Throughs

Optional site walk-throughs may be coordinated through the Facilities point of contact (Section 13).

Quoters are strongly encouraged to visit sites prior to submitting pricing. Failure to inspect a site shall not relieve the awarded contractor of any obligation under the resulting contract.

5. Paint Specifications All materials and application methods shall conform to Exhibit A – Section 099100 Painting Specifications, which covers the following substrates and approved product options:

• Metal handrails (previously painted or primed)

• Metal frames and doors (previously painted or primed)

• Drywall (previously painted or new construction)

• Block and brick (previously painted or new construction)

• Exterior metal (previously painted or new construction)

• Glazed tile and block (degreasing required)

• Dry fall painting applications

Approved manufacturers and products are listed in Exhibit A. Substitutions are not permitted without prior written approval from the District.

Colors will be provided by the District in coordination with the Facilities point of contact. Contractor shall verify colors prior to ordering material.

6. Submission Requirements All quotes must be submitted through the Bonfire eProcurement platform at the address provided in the Bonfire posting. Quotes received by any other method will be rejected.

6.1 Required Submittals

Each Quoter shall upload the following documents through Bonfire:

• Pricing: Completed Bonfire BidTable for all 27 sites (see Section 7).

• Certificate of Insurance: Sample certificate evidencing the coverages required in Section 9.

Final COI naming the District as additional insured is required prior to contract execution.

6.2 Quote Validity

All quotes shall remain valid and open for acceptance for a period of ninety (90) calendar days following the quote due date.

6.3 Addenda and Questions

All questions must be submitted through the Bonfire messaging function. No verbal questions or responses will be considered binding. Any clarifications, changes, or additions will be issued by the Messages section through Bonfire. It is the Quoter's responsibility to monitor Bonfire for all communication.

7. Pricing Format

Pricing shall be submitted through the Bonfire BidTable. Quoters shall provide a lump sum price for each of the 27 sites. The lump sum for each site shall include all labor, materials, equipment, supervision, mobilization, protection, clean-up, disposal, and incidentals required to complete the work as described in the paint plan for that site.

No allowances, escalators, or contingencies shall be added. Pricing must be all-inclusive.

Award will be made on a per-site basis to the lowest responsive and responsible Quoter for each site.

The District reserves the right to award all, some, or none of the sites and may reject any or all quotes in whole or in part.

8. Award and Contract The District anticipates issuing a separate purchase order or contract for each awarded site, or a single master contract covering multiple sites awarded to the same Quoter, at the District's discretion.

The successful Quoter(s) shall execute any required contract documents and provide the final Certificate of Insurance within ten (10) business days of notice of award. Failure to do so may result in award being made to the next lowest responsive and responsible Quoter.

9. Insurance Requirements The successful Quoter shall maintain the following insurance throughout the term of the contract:

Coverage Minimum Limits

Commercial General Liability $1,000,000 per occurrence / $2,000,000 aggregate

Automobile Liability $1,000,000 combined single limit

Workers' Compensation Minnesota statutory limits

Employer's Liability $500,000 each accident / disease

Umbrella / Excess Liability $2,000,000

Rochester Public Schools, ISD #535, its Board members, officers, employees, and agents shall be named as Additional Insured on the Commercial General Liability and Automobile Liability policies.

Coverage shall be primary and non-contributory.

10. Site Access and Coordination All work shall be coordinated with the District Facilities point of contact identified in Section 13.

Contractor staff shall:

• Check in daily with the on-site facilities representative or as otherwise directed.

• Wear visible company identification at all times while on District property.

• Comply with all District policies regarding background checks, safety, smoking, and conduct around minors.

• Not bring unapproved personnel, visitors, or subcontractors onto District property.

• Secure all tools, materials, and equipment at the end of each work day.

Standard work hours are 6:00 AM to 5:00 PM, Monday through Friday. Weekend and evening work requires advance approval from the Facilities point of contact.

11. Warranty The Contractor shall warrant all workmanship for a period of one (1) year from the date of substantial completion of each site. The Contractor shall warrant materials in accordance with the manufacturer's published warranty, which shall be assigned to the District upon completion.

During the warranty period, the Contractor shall promptly correct any defects in workmanship at no cost to the District, including labor, materials, and incidental costs to access the affected areas.

12. Compliance

• Background check compliance — Contractor personnel performing work on District property are subject to District background check policies.

• Equal Opportunity / Non-Discrimination — Contractor shall comply with all applicable federal, state, and local equal opportunity and non-discrimination laws.

• Drug-Free Workplace — All District properties are drug-free and tobacco-free.

13. Contacts All procurement and submission questions shall be directed through Bonfire. The following individuals are points of contact for the substance of this solicitation:

Role Name Contact

Procurement Lead Tanner Sorensen, Purchasing Manager Submit questions via Bonfire

Facilities (Scope & Site Coordination) Steve Uribe sturibe@rochesterschools.org

Mobile: 209-356-5756

14. General Terms and Conditions

• This RFQ does not commit the District to award a contract, pay any costs incurred in preparing a quote, or procure any services.

• The District reserves the right to reject any or all quotes, to waive informalities and minor irregularities, and to award in the best interest of the District.

• Quotes become public information following award, subject to the Minnesota Government Data

Practices Act.

• By submitting a quote, the Quoter certifies that the prices were arrived at independently, without collusion, and represents the Quoter's best price.

• Any resulting contract shall be governed by the laws of the State of Minnesota.

• Quoter shall not assign or subcontract any portion of the work without prior written consent of the

District.

15. Exhibits

• Exhibit A — Section 099100 Painting Specifications (Master District Painting Spec)

• Exhibit B — Site-Specific Paint Plans (27 PDFs, one per site)

— END OF RFQ #25027 —

mailto:sturibe@rochesterschools.org