NIGP 99028: Document Recovery Services, Disaster (Including Paper Documents/Film/Tapes etc)

NIGP 99028 Document Recovery Services, Disaster, an Item code, encompasses the recovery, scanning, and digitization of documents and records damaged or contaminated during disasters, including water damage, contamination, and deterioration. State and local governments use this code to procure specialized services that restore access to critical court records, academic transcripts, and archival materials after water intrusion, flooding, or other emergency events. The scope spans file recovery and stabilization, high-resolution scanning with optical character recognition, metadata indexing, quality control with legibility and accuracy thresholds, secure chain-of-custody handling, and compliance with privacy regulations such as FERPA and asbestos-handling protocols where required. Issuing bodies include county courts, state technical colleges, and state facilities commissions procuring these services on an as-needed basis following specific disaster events.

Recent activity clusters in California and Texas. The Superior Court of California, County of Los Angeles posted RFP 2026071 for file recovery and scanning of approximately 100,000 water-damaged files at the Clara Shortridge Foltz Courthouse, due August 10, 2026, with mandatory asbestos certifications and five years of documented experience required; evaluation prioritizes quality of work plan (40%) and cost (30%), with service start estimated September 1, 2026. Texas State Technical College Harlington solicited digitization of 60,000 fragile paper transcripts (approximately 120,000 pages) from the 1960s–1990s via RFP 1191027, due May 26, 2026, requiring 99.5 percent image legibility and 98 percent OCR character-level accuracy, with evaluation weighted toward technical approach (35%) and experience (25%). Both solicitations emphasize specialized certifications, strict quality standards, secure data handling, and fixed or not-to-exceed pricing structures. This code sees occasional but substantial activity tied to discrete disaster-recovery or records-preservation events rather than ongoing routine procurement.