NIGP 99028: Document Recovery Services, Disaster (Including Paper Documents/Film/Tapes etc)

NIGP 99028 Document Recovery Services, Disaster (Including Paper Documents/Film/Tapes Etc), an Item code, covers state and local procurement of specialized services to recover, restore, and digitize documents and data systems damaged or threatened by natural disasters, emergencies, and facility incidents. Recent solicitations show municipalities and counties sourcing disaster recovery consultant services aligned with FEMA regulations, debris monitoring and management operations across response and recovery phases, forensic data recovery for law enforcement, file recovery and scanning of water-damaged courthouse records, and digitization of fragile paper transcripts. The issuing bodies span county government (Seminole County, Marion County, Liberty County, Dorchester County, Los Angeles Superior Court), municipal procurement offices (City of Daytona Beach, City of Tampa Police Department), state agencies (Texas Department of Public Safety, Texas Facilities Commission, Texas State Technical College), and regional joint procurements. Solicitations emphasize federal compliance—particularly FEMA Public Assistance Program requirements, prevailing wage mandates, Davis-Bacon standards, asbestos handling regulations, and 2 CFR 200 provisions for federal funding—along with mandatory insurance coverage, E-Verify registration, and chain-of-custody protocols for sensitive materials.

Recent activity concentrates in Florida and Texas, with secondary momentum in South Carolina, Georgia, and California. Representative opportunities include Seminole County's RFP for a Disaster Recovery Consultant providing FEMA financial recovery and Public Assistance coordination (RFP60460523LAS, due September 20, 2023); Marion County, Florida's paired procurements for debris monitoring services covering Phase 3 response and Phase 4 recovery operations under separate RFPs (26P-117 and 26P-118, both due September 3, 2026, with ceiling prices of $30,000 per response event and $3 million per recovery event respectively); Dorchester County, South Carolina's RFP for pre-event debris removal and disposal services on a unit-price basis activated only upon disaster declaration (RFP 202653, due May 5, 2026); Los Angeles Superior Court's procurement for recovery and scanning of approximately 100,000 water-damaged courthouse files under California prevailing wage and asbestos certification requirements (RFP 2026071, due August 10, 2026); and City of Daytona Beach and City of Port Orange's joint RFP for disaster debris removal services with intent to award one primary and two secondary contractors over a three-year initial term (RFP 2348, due July 12, 2023). Contract structures typically span three to five years with one to three optional renewals, and most solicitations employ hourly compensation for specialized personnel (Program Managers, FEMA Specialists, Analysts, Field Supervisors, Monitors) or unit-price methodologies for debris volumes and service categories.