CCSD request impact analysis for disaster recovery plan, request number HC-03-04-25A

The Columbia County School District (CCSD) is seeking a comprehensive Business Impact Analysis and Business Continuity Plan to develop a robust Disaster Recovery Plan. The procurement targets a vendor capable of conducting a complete business impact analysis across 31 schools, two transportation offices, two facility maintenance operations, two collocated data centers, and one administrative building. Deliverables must follow NIST recommendations and include developing continuity strategies with an internet-based website solution capable of hosting disaster recovery plans, risk assessment tools, and related documentation. A mandatory pre-bid meeting is scheduled for February 13, 2025, at 2 p.m. at the Columbia County Board of Education, with proposal submissions due by March 4, 2025, at 2:00 p.m. Vendors must provide an all-inclusive fixed price covering labor, materials, and travel costs, and submit documentation including examples of similar services, three references from comparable organizations, key personnel resumes, and detailed project approach. Evaluation criteria will likely include vendor experience, proposed methodology, technical capabilities, and comprehensive project understanding.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Respondents must provide proof of insurance, including General Liability, Workers Compensation, and Automotive coverage, and complete an E-verify form. The procurement requires submission of a signed general contract for services and a W-9 form within 10 working days of award notification. While specific budget ranges are not disclosed, vendors are expected to provide an all-inclusive fixed price for the comprehensive disaster recovery planning services. The RFP strictly prohibits price discussions with CCSD employees or other bidders prior to bid opening, with any such communication resulting in automatic disqualification. Vendors must demonstrate capability to handle a complex, multi-site disaster recovery planning project across various educational and administrative facilities, suggesting a preference for experienced firms with proven track records in comprehensive institutional continuity planning.