RFP#24-07 Blueprint Digitation and Storage Services

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This Request for Proposals (RFP) is issued by Clayton County Public Schools (CCPS) in Georgia to solicit qualified firms to provide Blueprint Digitization and Storage Services. The selected contractor will be required to retrieve hardcopy files of blueprints and construction documents from a CCPS maintenance facility, scan and digitize them, index the files for easy access and retrieval, and return the documents to CCPS archives. CCPS is seeking vendors with successful experience providing similar services for an organization or local government SPLOST/Capital Improvement Program, as well as experience handling sensitive and historical documents and document preservation. Proposals will be evaluated based on factors such as management approach, staff qualifications, experience, and cost. A pre-proposal conference and site visit is scheduled for February 8, 2024, and proposals are due by February 29, 2024.

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The RFP does not set aside any portion of the contract for small, local, or minority businesses, but encourages participation from such firms. CCPS does not disclose the project budget or indicate the presence of an incumbent provider. The contract will be awarded for an initial one-year term, with four one-year renewal options at CCPS's discretion. CCPS reserves the right to make multiple awards or no award at all. Prospective bidders are instructed to provide pricing proposals, and CCPS is open to recommendations for cost-saving approaches.