Comprehensive Disaster Recovery Planning and Support Services

San Mateo County's Emergency Management is seeking a consultant to provide Comprehensive Disaster Recovery Planning and Support Services through Request for Proposal (RFP) 2025-RFP-00414. The procurement targets a consultant to develop and support disaster recovery strategies addressing significant natural disaster risks including earthquakes, wildfires, and flooding in the coastal California region. Required services encompass initial assessment, disaster recovery plan review, emergency operations center (EOC) planning, training, activation support, FEMA and federal grant preparedness, grant management, and equitable recovery strategies. Minimum qualifications include five years of disaster recovery planning experience, a Certified Emergency Manager (CEM) project lead, familiarity with California's emergency management systems, and proficiency in technology tools like FEMA's Hazus-MH. The proposal evaluation will utilize a point system weighted 50% on project understanding and approach, 15% on proposed team qualifications, 10% on firm qualifications, and 25% on cost proposal. Key dates include a pre-proposal conference on March 17, 2025, questions deadline on March 24, 2025, proposal due date of April 3, 2025, potential interviews the week of April 7, 2025, and anticipated contract award on April 22, 2025.

The contract will have an initial three-year term with options to extend for two additional one-year periods. While no specific set-aside designations were explicitly mentioned, proposers must be registered with SAM.gov and demonstrate financial stability. The project is partially funded by the Federal Emergency Management Performance Grant (EMPG), which may impose additional compliance requirements. Contractors must provide proof of comprehensive insurance coverage, including workers' compensation, general liability, motor vehicle liability, and professional liability. The cost proposal template indicates flexibility for various professional positions with hourly billing rates that must comply with FEMA guidelines, suggesting potential budget ranges that accommodate project complexity and resource needs. Proposers must demonstrate ability to rapidly deploy recovery resources within 48 hours during an active disaster and have completed at least two disaster recovery projects in the last five years. The contract aims to serve San Mateo County's diverse population, requiring a adaptable approach that addresses demographic variations across age groups, socioeconomic backgrounds, and languages.