26P-117 Debris Management Operations (Phase 3 Response) Debris Monitoring & Consulting Services

Marion County, Florida is requesting proposals for debris monitoring and consulting services supporting Phase 3 (response) debris management operations during emergency events, under solicitation 26P-117, with proposals due September 3, 2026. The contract carries federal requirements under 2 CFR 200 Appendix II for FEMA-funded non-federal entities, including Davis-Bacon prevailing wage, Contract Work Hours and Safety Standards Act compliance, debarment certifications, Byrd Anti-Lobbying certifications, Build America Buy America domestic content requirements, and civil rights compliance.

The scope encompasses damage assessments and debris clearance activities (initial push, emergency removal, cut and toss operations) performed before, during, and immediately after emergency events to restore essential traffic within unincorporated Marion County and designated public rights-of-way. The awardee must deploy a Project Manager within eight hours of alert and at least 20 trained monitors within 12 hours. All debris monitoring is mandatory; no debris shall be cleared, collected, transported, or disposed without proper monitoring presence and load ticket documentation. Operations are expected to run 10 to 12 hours per day, seven days per week as directed by the County. The awardee must perform at least 30 percent of work with its own forces and is responsible for subcontractor compliance and payment. Compensation is structured on hourly rates for 18 line items including Project Manager, Field Supervisors, Roving and Tower Monitors, Data Manager, Administrative Support, Billing/Invoice Specialist, Data Entry Clerk, Environmental Compliance Specialist, FEMA/FHWA Coordinator, GIS Specialist, Operations Manager, Planning and Training (per day), Mobilization/Demobilization (per hour), Annual Debris Management Plan Review, and Real-Time Online Progress Mapping Service. The ceiling price for assigned work during any single debris response event shall not exceed $30,000 unless otherwise authorized by the County. Ten percent retainage is withheld from each invoice and released upon satisfactory completion and documentation.

The contract term is five years with three optional one-year renewals. Evaluation criteria include statement of interest (two pages maximum), company and professional qualifications with FEMA and FHWA program experience, project management narrative with organizational charts and training methodology, technical plan addressing data management systems and quality assurance, three to five references from similar projects within the past five years, and cost proposal within budgeted amounts. The County may conduct oral presentations within two weeks of initial evaluation, requiring key personnel attendance in person or by teleconference. All proposals must be submitted through the Bonfire online portal. Marion County requires PaymentWorks vendor onboarding for payment processing. All contractors must maintain workers' compensation insurance, commercial general liability with minimum $1 million per occurrence, and business automobile liability with $500,000 combined single limits. Payment terms are net 45 days unless otherwise specified.