Digital Storage Media and Document Destruction Services

The Washington State Department of Enterprise Services is conducting a competitive solicitation for Digital Storage Media and Document Destruction Services, seeking vendors to provide secure disposal of physical and digital documents across six geographic regions in Washington state. The procurement covers two primary service categories: On/Off-Site Digital Storage Media Destruction and On/Off-Site Paper Destruction and Purging, with contractors required to perform services such as shredding, secure digital media erasing, and physical destruction. Bidders must maintain NAID AAA certification and demonstrate compliance with NIST SP 800-88 standards, with key evaluation criteria including Key Personnel Experience (50 points), Bidder Experience (75 points), and Customer Service capabilities (75 points). The solicitation spans 43 counties and multiple cities/municipalities, with a virtual pre-bid conference scheduled for March 13, 2025, and bid submissions due by April 14, 2025, at 11:59 PM Pacific Time. Anticipated contract awards will be made on July 1, 2025, with a potential contract term of up to 72 months, allowing for up to three main awards and two reserved awards per category in each geographic region.

The solicitation includes specific set-aside opportunities for Washington Small Businesses and Certified Veteran-Owned Businesses, with reserved contract awards for these categories. Bidders can receive 50 additional points for complying with Executive Order 18-03, which encourages diverse business participation. The contract requires a 1.25% vendor management fee on all sales and mandates comprehensive insurance coverage, including $2 million commercial general liability, workers' compensation, and cyber risk liability. Historical contract spending was approximately $3 million, with top purchasers including the Washington Department of Social and Health Services, Department of Corrections, Department of Licensing, Department of Labor and Industries, and Health Care Authority. Eligible purchasers include Washington state agencies, higher education institutions, and other public entities that execute a Contract Usage Agreement. Pricing must be specified for the first 12 months, with potential adjustments allowed under specific contract terms, and vendors must provide detailed pricing across various bin sizes, destruction methods, and geographic regions.