Disaster Cost Recovery

The City of Santa Cruz is soliciting proposals for a Disaster Cost Recovery consulting services contract through RFP No. FN-0125, targeting jurisdictions including Santa Cruz County and San Francisco City. The procurement seeks a highly specialized consulting firm with comprehensive expertise in post-disaster recovery and reimbursement services, specifically focusing on navigating State and Federal regulations for procurement and documentation following major disaster declarations. Ideal candidates must demonstrate extensive experience working with agencies like FEMA and Cal OES, and possess the ability to analyze immediate and long-term recovery needs. The contract is structured for an initial three-year term (July 2024 to June 2027) with potential for two one-year extensions. Proposers will be evaluated using a weighted scoring system that considers firm background, team qualifications, technical approach, references, and cost proposal. Key deliverables include creating project tracking mechanisms, assisting with documentation, representing the City in meetings, generating reports, and managing potential recovery-related audits. Proposals must be submitted electronically by May 13, 2024, at 5:00 pm, with potential oral interviews scheduled for the week of May 20, 2024.

While no specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documents, the procurement emphasizes comprehensive qualifications and technical expertise. The contract is contingent upon the City obtaining a License Agreement from the California Military Department for use of the Santa Cruz Armory. The professional services agreement includes specific compensation structures with monthly invoicing and payments within 30 days, subject to city funding appropriation. The consultant will be required to maintain specific insurance coverages and comply with equal employment opportunity and non-discrimination policies. Although a precise budget range was not specified, the cost proposal must include a detailed financial breakdown with fully burdened hourly rates for key personnel, accounting for direct and indirect labor costs, professional fees, and other direct costs. The City reserves the right to terminate the agreement with 10 calendar days' notice, providing flexibility in the contract management approach.