Digital Storage Media and Document Destruction Services

The Washington State Department of Enterprise Services (DES) is conducting a Request for Information (RFI) for a new statewide contract for Digital Storage Media and Document Destruction Services, which will replace the current contract 00419 expiring on June 30, 2025. The procurement covers two primary service categories: On/Off-Site Digital Storage Media Destruction and On/Off-Site Paper Destruction and Purging, targeting secure disposal of physical and digital documents through methods like shredding and digital media destruction. Contractors must maintain National Association of Information Destruction (NAID) AAA certification throughout the contract term and provide services for various bin sizes across different Washington state regions. The evaluation will be comprehensive, comprising 800 points for cost and 200 points for non-cost factors, with an additional 50 points for compliance with Executive Order 18-03. Key non-cost evaluation criteria include personnel experience (minimum 3 years), NAID certification, completion of at least three similar projects in the last three years, and customer service capabilities. The RFI survey responses are due by February 27, 2025, with the solicitation targeting state agencies, higher education institutions, and other eligible entities that have executed a Contract Usage Agreement.

The contract will be available to a wide range of qualifying organizations, with no specific set-aside designations mentioned in the documentation. The current contract generates approximately $3,033,063 in annual sales, suggesting a substantial market opportunity for potential vendors. The contract term is anticipated to be up to 72 months, with initial pricing established for the first 12 months. Bidders must provide detailed pricing for staged and unstaged environments and demonstrate capabilities in generating certificates of destruction, maintaining specific shredding dimensions per NAID specifications, and providing comprehensive chain of custody documentation. While no incumbent vendors are explicitly listed, the solicitation emphasizes the importance of existing NAID AAA certification as a qualification. Contractors will be required to serve multiple jurisdictions across Washington state, including counties such as King, Pierce, Spokane, and Thurston, as well as numerous cities and census-designated places. The procurement does not mandate RFI response for future solicitation participation, and vendors are advised not to include sensitive or confidential information in their submissions.