NIGP 97540: Industrial Equipment Rental or Lease

NIGP 97540 Industrial Equipment Rental Or Lease, an Item code, encompasses short-term and long-term rental and lease-to-purchase of construction, municipal, and operational equipment including aerial lifts, forklifts, compactors, asphalt pavers, trommel screens, backhoes, light and heavy-duty fleet vehicles, generators, and associated delivery, maintenance, and support services. State and local governments use this code to acquire equipment on an as-needed basis rather than purchase, reducing capital expenditure and maintenance burden. The issuing bodies span city public works and utilities departments (Arlington, Atlanta, Fort Worth, Charlotte), county transportation and landfill operations (Hillsborough County, Orange County Transportation Authority), state agencies (Texas, Georgia, Illinois, Colorado), and cooperative purchasing vehicles (Sourcewell). Recent solicitations show equipment rental split between spot purchases for discrete projects and blanket agreements establishing pricing for ongoing departmental use, with contract terms ranging from two months to five years and estimated values from $34,640 to $600,000.

Recent activity clusters in Texas (Fort Worth, Arlington, City of Atlanta, Charlotte, State of Texas TXSMART BUY cooperative) and Florida (Hillsborough County), with additional solicitation from Minnesota (Sourcewell cooperative serving multiple states), Georgia, Illinois, Colorado, and California. Representative solicitations include the City of Fort Worth's Equipment Rental RFP (due October 15, 2026) seeking aerial lifts, forklifts, and earthmoving equipment with a mandatory 30 percent small business participation goal; Hillsborough County's mobile trommel screen ITB (due September 28, 2026) for five-year rental with $600,000 estimated value; the Orange County Transportation Authority's Small Equipment Rental Services IFB (due April 13, 2026, re-competed after cancellation) covering temporary fencing, generators, light towers, and scissor lifts with $100,000 annual estimated value; and the State of Georgia's 60-month rubber tire backhoe lease RFP (due September 10, 2026). Insurance requirements across solicitations typically range from $1 million to $5 million in general liability coverage, with equipment delivery within 7 to 24 hours mandated in time-sensitive operations.