NIGP 97540: Industrial Equipment Rental or Lease

NIGP 97540 Industrial Equipment Rental Or Lease, an Item code, covers equipment rentals for temporary operational and capital needs across state and local agencies—forklifts, asphalt pavers, sludge dewatering units, scissor lifts, air compressors, light towers, snow removal equipment, bypass pumping systems, and miscellaneous temporary machinery delivered on short notice and returned after use. State and local issuers soliciting under this code include state departments (Illinois Department of Corrections, Colorado Division of Parks and Wildlife, Illinois Department of Agriculture, Texas statewide cooperative), county governments (Hillsborough County, Montgomery County Pennsylvania, Collier County, Orange County Transportation Authority in California), and city public utilities and public works departments (Arlington, Charlotte, Fort Worth). Recent activity spans multiple jurisdictions: Hillsborough County in Florida posted two sizeable solicitations in 2026 for sludge dewatering unit rentals (estimated value $6.6 million over five years) and asphalt paver rental (estimated $34,640); Orange County Transportation Authority has re-competed its small equipment rental contract twice (IFB 250129 and 250254, budget $100,000 annually); Montgomery County Pennsylvania solicited equipment rentals across three operational schedules for road, bridge, and parks work; and Illinois Department of Corrections issued three successive RFQs for forklift rentals at Decatur Correctional Center through the spring of 2026.

Geographic concentration appears across the Southeast (Florida, North Carolina, Colorado) and Midwest (Illinois, Pennsylvania), with statewide cooperative purchasing frameworks in Texas and Illinois also active. Representative recent opportunities include Hillsborough County Board of County Commissioners' ITB 26-00167 for centrifuge mobile sludge dewatering units with delivery within 10 days and three equipment-size categories (bids due April 2, 2026; five-year contract value $6,623,000); the same county's ITQ 26-00300 for a Leeboy Model 8606 asphalt paver with Tier 4 Final diesel engine and 24-hour delivery requirement (quotes due June 29, 2026; project estimate $34,640); Orange County Transportation Authority's re-competed IFB 250254 for small equipment rentals including temporary fencing, generators, forklifts, and light towers across eight facility locations with 24-hour response and replacement guarantees (bids originally due January 12, 2026, reissued; estimated annual value $100,000); and Montgomery County Pennsylvania's solicitation 6596 for year-round and winter equipment rentals and operator services across three operational schedules with March 26, 2026 deadline. Illinois Department of Agriculture posted an IQ procurement for equipment rentals at Du Quoin State Fairgrounds (bids due February 17, 2026) with 2-4 hour delivery windows. Collier County issued an IFQ for bypass pumping services on a grant-funded basis (proposals due March 20, 2026; historical annual spend $3.04 million post-disaster but subject to change). Award typically goes to the responsive and responsible low bidder; many procurements require firm pricing through the contract term, E-Verify compliance, comprehensive insurance naming the issuing body as additional insured, and maintenance of equipment to OSHA and state safety standards.