Equipment Rental of Insulation Analyzer & Relay Tester

The City of Pasadena, located in Los Angeles County, California, is conducting an informal procurement for equipment rental services through its Water & Power Department's Power Delivery Division. The specific procurement (Project ID: 2023-Informal-425) seeks a vendor to provide rental of two specialized pieces of equipment: 1 DOB-M4000/P1 10kV Power Factor Insulation Analyzer and 1 Megger SMRT46 3-Phase Relay Tester. Equipment rentals will be required in 3-day increments as needed for the period of July 1, 2023 through June 30, 2024. Proposals must be electronically submitted through the City's eProcurement Portal by 3:00 pm on May 18, 2023, with the award to be based on the lowest price. The deadline for submitting questions is May 12, 2023. Evaluation criteria will include total pricing, which must be inclusive of all costs such as delivery and return shipping. Vendors must demonstrate compliance with equal employment opportunity provisions and potential business license requirements.

The solicitation appears open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. Potential respondents must complete several administrative forms, including a Unique Entity Identifier (UEI) form from SAM.gov, a Relevant Experience Form documenting prior project histories, and vendor questionnaires tracking workforce demographics. While no specific budget range is explicitly stated, the procurement is funded by the City of Pasadena. Vendors must be prepared to provide documentation including a taxpayer identification number, business license (if applicable), and necessary insurance coverage. The City requires electronic bid submission through the OpenGov eProcurement Portal, with comprehensive vendor registration instructions provided. Successful bidders will need to integrate with existing city procurement systems and demonstrate technical competence in providing specialized electrical testing equipment for short-term rental periods.