IDOC - BMR - Forklift Rental - JF

The Illinois Department of Corrections (IDOC), specifically the Big Muddy River Correctional Center located in Jefferson County, is seeking a three-year as-needed contract for an electric forklift rental. The procurement is designed to provide a temporary replacement forklift if the facility's current equipment becomes inoperable. The required forklift must be a 42" electric model with a 15-23 foot fork height and 4000 lb. load capacity, with specific technical specifications. The contract includes comprehensive services such as delivery, setup, training, and removal of the equipment. Vendors must provide monthly service inspections and be prepared to respond to facility issues within specified timeframes. The solicitation requires strict compliance with correctional facility security protocols, with bids due by June 4, 2025, at 11:00 a.m., and a contract term running from July 1, 2025, to June 30, 2028. Vendors will be evaluated based on their ability to meet technical specifications, provide timely service, and adhere to security requirements.

The procurement is designated as a small business set-aside, which restricts participation to qualifying small businesses. Vendors must carry property damage and public liability insurance, with an insurance certificate required at contract execution and annually thereafter. Monthly invoicing will be conducted, subject to approval from the Chief Engineer and Vouchering Clerk. The contract is contingent upon the availability of state appropriations and can be terminated for convenience with 30 days' notice. No subcontractors are permitted, and all work must be performed within the United States. While a specific total contract value is not explicitly stated, the procurement is structured as an as-needed rental arrangement, with pricing to be determined through the BidBuy Purchase Order system. The contract aims to ensure the correctional facility maintains operational capability by providing a reliable backup forklift solution that can be quickly deployed in case of equipment failure.