AGR-DQ B an G-Equipment Rentals

The State of Illinois Department of Agriculture, on behalf of Piatt County and the Du Quoin State Fairgrounds, is soliciting bids for an Indefinite Quantity Contract for equipment rentals. The procurement encompasses the provision of various heavy equipment and machinery on an as-needed basis, including articulating boom lifts, forklifts, light towers, scissor lifts, mini excavators, compact track loaders, stump grinders, backhoe loaders, UTVs, forestry mulchers, stone crushers, harley rakes, and tractors. The successful vendor must submit price quotes for all core equipment items listed and must be capable of delivering equipment within 2-4 hours of request during standard business hours (8:00 a.m. to 4:00 p.m., Monday through Friday, excluding state holidays), with pricing that includes a one-time pick-up and delivery charge covering all freight and fuel costs. The contract will commence June 6, 2026, and end June 5, 2028, with a maximum total term not to exceed ten years including any renewal options and extensions. All prices and terms must remain fixed during the first year with no fuel cost escalations permitted; vendors must provide updated catalog pricing prior to the start of the second contract year. Bids are due January 6, 2026, and must be submitted electronically through BidBuy with all required documentation, including Vendor Disclosure forms, an Offer to the State of Illinois, and the signed Contract document. The State will evaluate bids based on responsibility and responsiveness, with award proceeding to the lowest priced responsive and responsible bidder.

Vendors responding to this solicitation must meet all mandatory State of Illinois compliance requirements, including certification through either the Illinois Procurement Gateway (IPG) registration system or submission of a completed Vendor Disclosure Form (Version 26.2). The solicitation does not appear to contain specific set-asides for disadvantaged enterprises, though vendors may voluntarily indicate participation in the Business Enterprise Program (VBP) or Veterans Small Business Program (VBP) through applicable Utilization Plans. Vendors must demonstrate financial capability and business stability, provide evidence of authorization to transact business in Illinois, and maintain the required insurance coverages, including general commercial liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and worker's compensation insurance as mandated by Illinois law. The contract prohibits the use of subcontractors and requires compliance with prevailing wage obligations where applicable. No incumbent vendor or current contractor is identified in the available documentation. The contract does not specify a total award value or budget range; rather, the contract value will be determined by actual equipment utilization and the pricing submitted by the selected vendor based on the estimated needs of the Du Quoin State Fairgrounds.