Eq Rental w/Operator D-1 FHWA ER Eligible REBID

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, on behalf of Highway District 1, is seeking bids for equipment rental services with operators through a Request for Bid (RFB) issued March 22, 2023, with a submission deadline of March 29, 2023, at 1:30 PM Eastern Time. The procurement encompasses 13 line items of heavy construction equipment with operators, all designated as Federal Highway Administration (FHWA) Emergency Relief eligible, including excavators with various attachments (bucket and grapple, hammer, and boom), tandem dump trucks, dozers (small and large), skid steer loaders, light plants, cutting and grinding attachments, motor graders, wheeled loaders, and escort trucks. Vendors must bid all line items for consideration and provide manufacturer names and model numbers for each piece of equipment; while vendors are not required to own all equipment, they must be capable of readily providing each item when requested. Equipment must be furnished in excellent mechanical condition with all necessary maintenance, repairs, fuel, and lubrication included, with routine work requiring response within a vendor-specified timeframe (measured in calendar days) and emergency situations guaranteed within 48 hours, including a $750 mobilization payment per equipment piece if delivered and operational within 24 hours. Evaluation will be conducted on a best-value basis allocating 95 points to pricing and 5 points to delivery/response time, with the lowest bidder receiving maximum price points and other bids scored proportionally. The master agreement contract period begins upon award and expires February 29, 2024, with options to extend for four additional one-year renewal periods subject to written approval, and all bids must remain firm for the first twelve months with only one price increase permitted thereafter based on industry-wide changes.

A Kentucky resident bidder preference and reciprocal preference against nonresident bidders may apply to this solicitation. Vendors must submit bids electronically through the Kentucky eProcurement system (Vendor Self Service platform at https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService); no emailed or hard-copy bids are accepted. All bidders are required to complete and submit a notarized Annual Affidavit for Bidders, Offerors and Contractors, certifying compliance with Kentucky campaign finance laws as required by Kentucky Revised Statutes 45A.110 and 45A.115. The contract is funded by the Federal Highway Administration Emergency Relief (ER) program and is subject to Davis-Bacon Act wage determinations, Buy America requirements, and Build America, Buy America Act (BABA) provisions. Vendors must maintain Contractor's General Liability Insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with certificates provided to the Kentucky Transportation Cabinet within ten days of award notice. No specific award value or budget range is identified in the solicitation documents; pricing will be determined through the competitive bidding process with costs established by vendor proposals for each line item on an hourly basis.