ITB - Rental of Commercial, Industrial and Construction Equipment and Related Items for Harris County

Harris County is seeking bids for a term contract to rent commercial, industrial, and construction equipment for various county operations, with a primary focus on the Toll Road Authority's annual de-icing program. The procurement specifically targets up to twenty-six dump trucks and ten backhoes, with an initial contract term of one year beginning approximately February 1, 2026, and potential for four additional one-year renewals. The bid requires all-inclusive rental rates that incorporate labor, materials, equipment, and associated costs, with no separate line item charges permitted. Pricing is subject to industry-wide changes with required manufacturer documentation, and price increases are restricted within 90 days of contract initiation. The bid is due by September 8, 2025, at 2:00 P.M. local time in Houston, with bidders required to submit comprehensive documentation including a Subcontractor Listing Form, Tax Residence Certification, and Bid Acknowledgement form. Bidders must also meet specific insurance requirements, including maintaining commercial general liability, workers' compensation, and automobile liability insurance with defined monetary limits.

The procurement emphasizes engagement with minority- and woman-owned businesses (M/WBEs), expecting vendors to make good faith efforts to meet contract award goals for these enterprises. Potential vendors must comply with federal, state, and local laws, including provisions related to debarment and exclusion from government programs. Contractors must ensure all subcontractors are properly licensed, insured, and authorized to work under government contracts, with Harris County reserving the right to reject proposed subcontractors. The county may award contracts to multiple vendors as primary and secondary providers, with purchases of related items not exceeding 20% of the total annual contract value. While specific budget ranges are not explicitly stated, the comprehensive nature of the equipment rental suggests a significant procurement opportunity. Vendors must demonstrate compliance with tax residence certifications, provide detailed business information, and meet strict ethical and operational standards to be considered for the contract.