DOC/straight boom and telehandler diesel rentals/AF

The Illinois Department of Corrections, specifically the Pontiac Correctional Center located in Lasalle County, is seeking a contract for specialized equipment rental to support roof repair projects at the R & D buildings. The procurement involves renting three specific pieces of heavy equipment: a 60ft straight boom lift (diesel 4WD telescopic), an 80ft straight boom lift (diesel 4WD telescopic), and a 50-56ft telehandler with forks. The solicitation (Bid Number B-47691) requires vendors to provide fully maintained equipment with all necessary parts and materials for a two-month rental period. Proposals are due by May 12, 2025, at 10:00 AM CST, with equipment expected to be delivered within three days of contract execution. Vendors must comply with comprehensive IDOC security protocols, including mandatory background checks for on-site employees and adherence to facility security regulations. Key evaluation criteria will likely include equipment specifications, maintenance capabilities, delivery timeline, and compliance with security requirements.

The contract is designated as a small business set-aside, which indicates a preference for smaller vendors and potential opportunities for disadvantaged business enterprises. Vendors must provide substantial insurance coverage, including $1,000,000 in general commercial liability, auto liability, and worker's compensation as prescribed by law. Billing will be conducted monthly, with invoices requiring detailed itemization of service dates, location, and service types, submitted to the Pontiac Correctional Center Business Office. While specific award values are not explicitly stated, the contract allows for equipment cancellation at any time during the two-month period without penalty, providing flexibility for the correctional center. The procurement will be executed through the state's BidBuy Purchase Order system, with final pricing to be determined during the bidding process. Prospective vendors should be prepared to demonstrate robust equipment maintenance capabilities, security compliance, and the ability to quickly deploy specialized lifting equipment to support the correctional facility's infrastructure maintenance needs.