Equipment Rental

Dane County, Wisconsin is soliciting bids for Equipment Rental (RFB #2024-RFB-003-PR) to establish a contract for comprehensive equipment rental services from January 1, 2024, through December 31, 2024, with potential renewal options for four additional one-year terms through 2028. The procurement covers a broad range of equipment including forklifts, excavators, dozers, light towers, tractors, compactors, rollers, transformers, generators, and specialized machinery. Vendors must submit electronic bids through the county's eProcurement Portal by January 12, 2024, at 2:00 pm, with a deadline for questions on January 8, 2024. The pricing structure requires vendors to provide daily, weekly, and monthly rental rates, with options for both vendor and county drop-off/pick-up scenarios. Evaluation criteria include pricing, equipment availability, local vendor preferences, and compliance with specified requirements, with the county intending to award multiple vendors to ensure comprehensive equipment access.

The solicitation includes provisions that provide preference points for local businesses, specifically favoring vendors based in Dane County, adjacent counties, or Wisconsin. While no specific incumbent vendors are mentioned, the county reserves the right to adjust quantities based on actual needs and expects vendors to meet comprehensive requirements including insurance, warranties, and compliance with labor and safety standards. Vendors must provide detailed pricing for specific equipment categories, including make and model details, and can offer additional discounts on non-listed equipment from their catalogs. The procurement allows for potential future pricing increases and includes specific provisions for fuel pricing. Though a precise award value is not specified, the broad equipment categories and potential multi-year contract suggest a significant procurement opportunity for equipment rental services across various municipal and infrastructure maintenance operations.