IDOC-DCT Forklift Rental-NK

The Illinois Department of Corrections, on behalf of Decatur Correctional Center, is procuring equipment rental services through a Request for Quote (RFQ) for one electric forklift with a 4,000-pound capacity, including all delivery and pickup services. The forklift must meet specific technical specifications, including a 36-volt operating battery, maximum lift height of at least 18 feet, turning radius of 5 feet or less, overall length of 6 feet or less to the fork face, and 4-inch fork width. The vendor is responsible for delivery within three days of contract execution, bearing all transportation and handling costs, and removal within 48 hours of notice that the equipment is no longer needed. The lease term begins upon the last dated signature of all parties and continues through June 30, 2027, supporting facility operations until a permanent unit can be procured. The contract includes all items required for forklift operation, including the charger, and vendors must provide monthly itemized invoices detailing dates of service, location of service, and type of service rendered. Additionally, the vendor must maintain property damage and public liability insurance, provide a certificate of insurance at contract execution and annually thereafter, and designate a responsible emergency contact with 24-hour response capability for critical facility emergencies. Bids must be submitted no later than April 27, 2026 at 11:00 a.m. to Nichole Kraft at Decatur Correctional Facility (2310 E. Mound Road, Decatur, IL 62526), and vendor bids must remain firm for 120 days from opening. The State will award the contract to the responsive and responsible vendor submitting the lowest price.

This procurement is designated as a Small Business Set-Aside, restricting responses to eligible small business entities, and no subcontractors are permitted under this contract. Vendors must also certify that they will not employ any person currently employed by the State during the contract term. All services shall be performed at Decatur Correctional Center in Decatur, Illinois, representing 100 percent of the contract value. The contract is governed by the standard terms and conditions outlined in the accompanying documentation, which establishes legal obligations, performance requirements, insurance provisions, liability limitations, and operational guidelines that both the vendor and the State of Illinois must adhere to throughout the contract period. No incumbent vendors or current contractors are referenced in the solicitation materials. The specific award value or budget range has not been disclosed in the available documentation; rather, the State will determine the total contract payment ceiling prior to execution based on submitted bids and contract negotiations.