IDOC - BMR - Forklift Rental - JF

The Illinois Department of Corrections (IDOC), specifically the Big Muddy River Correctional Center located in Jefferson County, is seeking bids for an as-needed electric forklift rental contract. The procurement solicits a 42" Lithium Electric Forklift with specific technical requirements, including a 15-23 foot fork height, 4000 lb. load capacity, and side-shifting forks. The three-year contract will run from July 1, 2025, to June 30, 2028, and covers comprehensive services including forklift delivery, setup, training, and removal to temporarily replace the facility's current inoperable forklift. Vendors must provide monthly service inspections, maintenance, and guarantee emergency response within 24 hours for critical issues. The bid response is due by June 20, 2025, at 11:00 a.m., with final pricing to be determined through the BidBuy Purchase Order process. Evaluation criteria will likely include compliance with technical specifications, service responsiveness, and adherence to Department of Corrections security protocols.

The contract is designated as a small business set-aside, which may restrict participation to qualifying small business vendors. Respondents must carry property damage and public liability insurance and comply with stringent security requirements, including employee background checks, wearing temporary identification, and following facility rules. Vendors will be required to submit invoices by July 31 following each service period, with payment processed after invoice reconciliation by the facility's Chief Engineer and Vouchering Clerk. While a specific contract value is not explicitly stated, the comprehensive three-year rental agreement suggests a substantial procurement opportunity. The State reserves the right to terminate the contract with 30 days' notice and is not obligated to award the contract, providing flexibility in the procurement process. Potential bidders should carefully review the attached Standard Terms and Conditions document, which outlines additional legal and operational requirements for state contractors.