Event and Highway Equipment Rentals

Dane County, Wisconsin, is seeking bids for Request for Bid #2023-RFB-024-PR to establish a contract for Event and Highway Equipment Rentals, covering a diverse range of heavy machinery and equipment. The procurement solicits vendors to provide rental equipment including forklifts, floor scrubbers, scissor lifts, manlifts, transformers, generators, light towers, excavators, dozers, compact track loaders, hydraulic vac trailers, compactors, rollers, and concrete saws. The contract will be effective from March 2023 through December 31, 2023, with options for four additional one-year renewal terms. Vendors must submit electronic bids by March 7, 2023, at 2:00 pm, with a deadline for questions on February 22, 2023. The bid requires a comprehensive pricing structure with daily, weekly, and monthly rates, including specific April-October highway construction season rates, and vendors must provide pricing for both vendor drop-off/pick-up and county pick-up/drop-off options. Evaluation criteria will likely include equipment availability, pricing competitiveness, local vendor preferences, and compliance with insurance and service requirements.

The county intends to award multiple vendors to ensure equipment availability and will prioritize local vendor preferences, including Dane County-made, regionally-made, and Wisconsin-made goods. Vendors must provide a catalog or product list with percentage discounts for non-listed related items and demonstrate compliance with fair labor standards. While specific set-aside designations are not explicitly detailed, the bid appears to encourage local and regional business participation. Vendors must meet comprehensive requirements including equipment quality maintenance, timely delivery, and competitive pricing. Insurance, warranties, and service level commitments are crucial evaluation components. Though specific budget ranges are not disclosed, the broad equipment categories and multiple vendor award strategy suggest a potentially significant procurement value. The county's approach indicates a strategic procurement method designed to ensure flexible, reliable equipment rental options for various municipal and construction needs throughout the contract period.