IDOC-DCT Forklift Rental-NK

The Illinois Department of Corrections is seeking a vendor to lease one electric forklift with a 4,000-pound capacity for the Decatur Correctional Center through a Request for Quote (RFQ) procurement method. The forklift must operate on a 36-volt battery system, achieve a maximum lift height of at least 18 feet, and maintain a turning radius of 5 feet or less, with all necessary operational equipment including the charger provided by the vendor. The vendor is responsible for all delivery and pickup costs on an F.O.B. Destination basis, with delivery required within three days of contract execution unless otherwise negotiated with the facility's Chief Engineer. The lease will commence upon the last dated signature of both parties and continue through June 30, 2027. Monthly itemized invoices detailing dates, locations, and types of services rendered must be submitted to the Decatur Correctional Center Business Office. The vendor must carry property damage and public liability insurance, provide an insurance certificate at contract execution and annually thereafter, designate a responsible emergency representative, and respond to emergency call-outs within 24 hours. All proposals must be submitted by April 9, 2026 at 11:00 a.m., with vendor bids remaining firm for 120 days from opening, and the State reserves the right to award to the responsive and responsible vendor offering the lowest price or to decline award if necessary.

This procurement includes a small business set-aside designation, restricting participation to qualified small business vendors. No subcontractors are permitted under this contract, and the vendor must comply with all applicable federal, state, and local laws, including prevailing wage requirements where applicable. The contract may be terminated for cause immediately or for convenience with 30 days' written notice and is contingent upon the availability of appropriated funds. Vendors awarded contracts valued at $1,000 or more under specified Illinois Procurement Code sections are required to pay a $15 fee to the Comptroller's Administrative Fund. The contract may be partially or wholly funded with federal funds, with the specific percentage and total amount to be specified in the award notice. Payments will be made in accordance with the State Prompt Payment Act with late payment charges applied as applicable. The specific maximum contract value or budget range has not been publicly disclosed in the available procurement documents.