IDOC-DCT warehouse forklift rental for calendar year 2025-NK

The Illinois Department of Corrections (IDOC), specifically the Decatur Correctional Center located in Mclean County, is seeking to procure a forklift rental for calendar year 2025-2026. The procurement is a Request for Quote (RFQ) R-249897 for one standup rider electric forklift with specific technical requirements, including narrow aisle lift capabilities, a 4,000 lb basic capacity, 36-volt system, and a minimum fork height of 18 feet. Acceptable models are similar to Toyota HPT50 or Clark ESX20, with the rental requiring comprehensive maintenance, parts, materials, and a battery charger. The solicitation requires bids to be submitted by January 7, 2025, at 10:00 a.m., with mandatory equipment delivery within 3 days of contract execution. The rental period is precisely from March 11, 2025, to March 10, 2026, with the vendor expected to provide emergency response within 24 hours and remove equipment within 48 hours of contract termination. Evaluation criteria implicitly include meeting technical specifications, maintenance capabilities, and compliance with insurance requirements.

This procurement is designated as a Small Business Set-Aside, with subcontracting limited to 49% of the total contract cost. Potential vendors must carry property damage and public liability insurance, including $1,000,000 per occurrence and $2,000,000 annual aggregate general commercial liability coverage. While a specific budget range is not explicitly stated, the contract will involve monthly payments based on invoicing, suggesting a flexible pricing structure. The procurement is subject to standard State of Illinois Chief Procurement Office General Services Terms and Conditions, which include provisions for fund appropriation, potential contract termination, and compliance with state and federal regulations. Vendors must obtain prior approval for subcontractors and maintain all required insurance coverages. The contract's contingent nature is tied to appropriation by the Illinois General Assembly, and vendors must be prepared to meet comprehensive operational and legal requirements typical of state government contracting.